ROTARY CLUB OF THE NORTH COTSWOLDS TRUST FUND
Register Charity No 1033739
Minutes of the Meeting of the Trustees on 2[nd] January 2024
at
Brio Beechwood Park, Stow-on-the-Wold
Present:
Steve Smith (Chair)
John Fennell (Treasurer)
Peter Boxall (Secretary)
David Goodwin (Trustee)
-
1) The minutes of the meeting held on 19[th] January 2023 were approved
-
2) There were no matters arising
-
3) Accounts for the year ended 30th June 2022
The accounts for the year ended June 30th 2023, which had been approved by the Club at a
Special General meeting on 12th December 2023, were tabled and approved as being a true
and accurate record of the affairs of the charity. A copy of the Trust’s accounts will be
lodged with the Charity Commissioners.
4) Reportable Serious Incidents
During the 12 months to 30th June 2023 there had been no incidents that caused serious loss
of funds, or matters that posed a serious threat to the charity’s beneficiaries or to its
reputation.
5) Change to Trustees
Following the changes in Club officers one new Trustee was nominated Diana White (President Elect for next year), Kevan Taylor resigned as a Trustee and was thanked for his work on the Trust.
There was no other business stephen Smith (Chairl
The Rotary Club of the North Cotswolds: Consolidated Charity Accounts 2023
(Charity No. 1033739)
Income, Expenditure and Statement of Affairs: Year ended 30th June 2023
North Cotswolds Rotary: Charity Account
| Income: | 2022 | 2023 |
|---|---|---|
| Net (£) | Net (£) | |
| Total Fund Raising Activities | 33,004.68 | 14,966.13 |
| Total Donations Received | 9,072.27 | 3,316.24 |
| Gift Aid (excluding Tree-of-Light) | 448.14 | 1,750.02 |
| Total Grants (for Drama Workshops) | 750.00 | 250.00 |
| Transfers * | 98.61 | -98.61 |
| Total Income (net of Fundraising Expenses) | 43,373.70 | 20,183.78 |
| * funds received via SumUp for transfer to other accounts. Transfers made after 30th June 2022 | ||
| Expenditure: | 2022 | 2023 |
| Net (£) | Net (£) | |
| Total Charitable Activities | 3,944.99 | 4,670.98 |
| Total Donations Made | 37,334.33 | 15,519.77 |
| Total Charitable Activities plus Donations Made | 41,279.32 | 20,190.75 |
| Fund Raising Expenses | 12,110.46 | 4,216.06 |
| Total Expenditure | 53,389.78 | 24,406.81 |
| Total Income | 55,484.16 | 27,216.66 |
| Excess Income over Expenditure | 2,094.38 | 2,809.85 |
| Statement of Affairs: 30th June 2023 | ||
| Opening Balance: | 13,289.74 | |
| Transfer of Lifeline Balance | 5,093.07 | |
| Net Opening Balance | 8,196.67 | |
| Closing Balance: | 11,006.52 | |
| Represented by: | ||
| Tree of Light | 0.70 | |
| Charity Current Account | 10,998.98 | |
| Charity Reserve Account | 6.84 | |
| Total Funds | 11,006.52 | |
| Restricted/Committed Funds: | (£) | |
| 200 Club | 100.00 | |
| 200 Club 2024 | 260.00 | |
| Community Service Award | 250.00 | |
| Helping Hand | 1,620.00 | |
| Interact | 102.21 | |
| Greystones 10K | 1189.93 | |
| Sunflower Suicide Support | 1157.00 | |
| Community Awareness | 309.95 | |
| Cotswolds Festival of Motoring | 1265.75 | |
| Total Restricted/Committed | 6,254.84 | |
| Unrestricted/Committed Funds | 4,751.68 | |
| Total Funds | 11,006.52 |
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North Cotswolds Rotary: Project Lifeline (Ukraine)
| Income: | ||
|---|---|---|
| Total Income | 8,653.65 | 103,814.92 |
| Total Expenditure | 3,560.58 | 107,463.82 |
| Surplus/ Deficit | 5,093.07 | -3,648.90 |
| Statement of Affairs: 30th June 2023 | ||
| Opening Balance: | 5,093.07 | |
| Surplus/Deficit | -3,648.90 | |
| Closing Balance: | 1,444.17 | |
| North Cotswolds Rotary: Rotary in the Rissingtons (Satellite Club) | ||
| Income: | ||
| Total income | 3,739.59 | 5,088.05 |
| Total Expenditure | 3,743.83 | 5,173.82 |
| Surplus/ Deficit | -4.24 | -85.77 |
| Statement of Affairs: 30th June 2023 | ||
| Opening Bank Balance | 757.88 | |
| Surplus/ Deficit | -85.77 | |
| Closing Bank Balance | 672.11 | |
| North Cotswolds Rotary: All Accounts | ||
| Income: | ||
| Total income | 67,877.40 | 136,119.63 |
| Total Expenditure | 60,694.19 | 137,044.45 |
| Surplus/ Deficit | 7,183.21 | -924.82 |
| Statement of Affairs: 30th June 2023 | ||
| Opening Bank Balance | 14,047.62 | |
| Surplus/ Deficit | -924.82 | |
| Closing Bank Balance | 13,122.80 |
Statement by Internal Examiner
I have examined the financial records of the Rotary Club of the North Cotswolds Trust Fund for the year ended 30th June 2023 and confirm that the Income and Expenditure Account for the year and the Statement of Affairs as at 30th June 2023 are in accordance with those records.
Signed:
Diana White (Internal Examiner)
3rd December 2023
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The Rotary Club of the North Cotswolds: Consolidated Charity Accounts 2023
(Charity No. 1033739)
Income, Expenditure and Statement of Affairs: Year ended 30th June 2023
North Cotswolds Rotary: Charity Account
| Income: | 2022 | 2023 |
|---|---|---|
| Net (£) | Net (£) | |
| Total Fund Raising Activities | 33,004.68 | 14,966.13 |
| Total Donations Received | 9,072.27 | 3,316.24 |
| Gift Aid (excluding Tree-of-Light) | 448.14 | 1,750.02 |
| Total Grants (for Drama Workshops) | 750.00 | 250.00 |
| Transfers * | 98.61 | -98.61 |
| Total Income (net of Fundraising Expenses) | 43,373.70 | 20,183.78 |
| * funds received via SumUp for transfer to other accounts. Transfers made after 30th June 2022 | ||
| Expenditure: | 2022 | 2023 |
| Net (£) | Net (£) | |
| Total Charitable Activities | 3,944.99 | 4,670.98 |
| Total Donations Made | 37,334.33 | 15,519.77 |
| Total Charitable Activities plus Donations Made | 41,279.32 | 20,190.75 |
| Fund Raising Expenses | 12,110.46 | 4,216.06 |
| Total Expenditure | 53,389.78 | 24,406.81 |
| Total Income | 55,484.16 | 27,216.66 |
| Excess Income over Expenditure | 2,094.38 | 2,809.85 |
| Statement of Affairs: 30th June 2023 | ||
| Opening Balance: | 13,289.74 | |
| Transfer of Lifeline Balance | 5,093.07 | |
| Net Opening Balance | 8,196.67 | |
| Closing Balance: | 11,006.52 | |
| Represented by: | ||
| Tree of Light | 0.70 | |
| Charity Current Account | 10,998.98 | |
| Charity Reserve Account | 6.84 | |
| Total Funds | 11,006.52 | |
| Restricted/Committed Funds: | (£) | |
| 200 Club | 100.00 | |
| 200 Club 2024 | 260.00 | |
| Community Service Award | 250.00 | |
| Helping Hand | 1,620.00 | |
| Interact | 102.21 | |
| Greystones 10K | 1189.93 | |
| Sunflower Suicide Support | 1157.00 | |
| Community Awareness | 309.95 | |
| Cotswolds Festival of Motoring | 1265.75 | |
| Total Restricted/Committed | 6,254.84 | |
| Unrestricted/Committed Funds | 4,751.68 | |
| Total Funds | 11,006.52 |
Page 1 of 2
North Cotswolds Rotary: Project Lifeline (Ukraine)
| Income: | ||
|---|---|---|
| Total Income | 8,653.65 | 103,814.92 |
| Total Expenditure | 3,560.58 | 107,463.82 |
| Surplus/ Deficit | 5,093.07 | -3,648.90 |
| Statement of Affairs: 30th June 2023 | ||
| Opening Balance: | 5,093.07 | |
| Surplus/Deficit | -3,648.90 | |
| Closing Balance: | 1,444.17 | |
| North Cotswolds Rotary: Rotary in the Rissingtons (Satellite Club) | ||
| Income: | ||
| Total income | 3,739.59 | 5,088.05 |
| Total Expenditure | 3,743.83 | 5,173.82 |
| Surplus/ Deficit | -4.24 | -85.77 |
| Statement of Affairs: 30th June 2023 | ||
| Opening Bank Balance | 757.88 | |
| Surplus/ Deficit | -85.77 | |
| Closing Bank Balance | 672.11 | |
| North Cotswolds Rotary: All Accounts | ||
| Income: | ||
| Total income | 67,877.40 | 136,119.63 |
| Total Expenditure | 60,694.19 | 137,044.45 |
| Surplus/ Deficit | 7,183.21 | -924.82 |
| Statement of Affairs: 30th June 2023 | ||
| Opening Bank Balance | 14,047.62 | |
| Surplus/ Deficit | -924.82 | |
| Closing Bank Balance | 13,122.80 |
Statement by Internal Examiner
I have examined the financial records of the Rotary Club of the North Cotswolds Trust Fund for the year ended 30th June 2023 and confirm that the Income and Expenditure Account for the year and the Statement of Affairs as at 30th June 2023 are in accordance with those records.
Signed:
Diana White (Internal Examiner)
3rd December 2023
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