ROTARY CLUB OF THE NORTH COTSWOLDS TRUST FUND
Register Charity No 1033739
Minutes of the Meeting of the Trustees on 19[th] January 2023 at
Brio Beechwood Park, Stow-on-the-Wold
Present:
Kevan Taylor (Chair)
Steve Whincup (Past President)
Peter Boxall (Secretary)
David Goodwin (Treasurer)
Accounts for the year ended 30th June 2022
The accounts for the year ended June 30th 2022, which had been approved by the Club at a Special General meeting on 20th December 2022, were tabled and approved as being a true and accurate record of the affairs of the charity. A copy of the Trust’s accounts will be lodged with the Charity Commissioners.
Reportable Serious Incidents
During the 12 months to 30th June 2021 there had been no incidents that caused serious loss of funds, or matters that posed a serious threat to the charity’s beneficiaries or to its reputation.
Change of Trustees
F ollowing the changes in Club officers two new Trustee were nominated Steve Smith (President Elect for next year) and John Fennell (Treasurer Elect for next year). Steve Smith will take over as Chair, as President Elect for next year and Steve Whincup resigned as a Trustee and was thanked for his work on the Trust.
There was no other business
Kevan Taylor (Chair)
The Rotary Club of the North Cotswolds: Consolidated Charity Accounts 2022 (Charity No. 1033739)
Income, Expenditure and Statement of Affairs: Year ended 30th June 2022
| Income: | 2021 | 2022 | |||
|---|---|---|---|---|---|
| Net (£) | Income (£) | Expenses (£) | Net (£) | ||
| Fund Raising Activities: | |||||
| Tree of Light: | |||||
| Tree-of-Light | 1,685.00 | 1,570.00 | 0.00 | 1,570.00 | |
| Gift Aid (Tree of Light) | 383.75 | 366.25 | 0.00 | 366.25 | |
| Total Tree of Light | 2,068.75 | 1,936.25 | 0.00 | 1,936.25 | |
| 200 Club | 1,030.00 | 1,386.00 | 750.00 | 636.00 | |
| Charity Events: | |||||
| Cotswold Festival of Motoring | 0.00 | 15,731.98 | 5,413.43 | 10,318.55 | |
| Golf Day * | (-395) | 6,427.33 | 2,066.00 | 4,361.33 | |
| Band Concert | 300.89 | 4,161.32 | 2,184.04 | 1,977.28 | |
| Greystones 10k Run July 2021 | 12.00 | 1,402.80 | 543.36 | 859.44 | |
| Greystones 10k Run July 2022 | 0.00 | 789.00 | 120.00 | 669.00 | |
| Jubilee Duck Race | 0.00 | 909.89 | 606.60 | 303.29 | |
| Duck Race 2021 | 851.63 | 0.00 | 0.00 | 0.00 | |
| Halloween Auction | 4,200.91 | 0.00 | 0.00 | 0.00 | |
| Total Charity Events | 4,970.43 | 29,422.32 | 10,933.43 | 18,488.89 | |
| * 2021 figures relate to refund for cancelled 2020 event | |||||
| Club Collections: | |||||
| District Conference Quiz | 0.00 | 22.00 | 0.00 | 22.00 | |
| Total Club Collections | 0.00 | 22.00 | 0.00 | 22.00 | |
| Special Collections (for displaced Ukrainians): | |||||
| Bucket collections | 0.00 | 4,100.74 | 22.00 | 4,078.74 | |
| NCR Club Members | 0.00 | 2,285.00 | 0.00 | 2,285.00 | |
| RITR | 0.00 | 1,172.09 | 0.00 | 1,172.09 | |
| Stow Rugby club | 0.00 | 1,060.00 | 0.00 | 1,060.00 | |
| St Edward's Hall Stow | 0.00 | 500.00 | 0.00 | 500.00 | |
| Ladies Tuesday Club | 0.00 | 60.00 | 0.00 | 60.00 | |
| Farmers Arms Skittles Team | 0.00 | 18.00 | 0.00 | 18.00 | |
| Gift Aid (for the above donations) | 0.00 | 1,532.64 | 0.00 | 1,532.64 | |
| Total Special Collections (for displaced Ukrainians) | 0.00 | 10,728.47 | 22.00 | 10,706.47 | |
| Stow Fair Parking | 0.00 | 1,620.10 | 405.03 | 1,215.07 | |
| Project Lifeline * | |||||
| Donations | 0.00 | 7,249.90 | 3,560.58 | 3,689.32 | |
| Gift Aid | 0.00 | 1,403.75 | 0.00 | 1,403.75 | |
| Total Project Lifeline | 0.00 | 8,653.65 | 3,560.58 | 5,093.07 | |
| *Project set up to supply direct relief to displaced people in Poland and Ukraine | |||||
| Total Fund Raising Activities | 8,069.18 | 53,768.79 | 15,671.04 | 38,097.75 | |
| Donations Received: | |||||
| North Cotswold Disabled Club | 0.00 | 7,416.68 | 0.00 | 7,416.68 | |
| Club Members | 5,147.50 | 711.59 | 0.00 | 711.59 | |
| Brio | 0.00 | 650.00 | 0.00 | 650.00 | |
| Carol Service | 0.00 | 130.00 | 0.00 | 130.00 | |
| Other | 0.00 | 100.00 | 0.00 | 100.00 | |
| Club Member (Purple4Polio) | 0.00 | 64.00 | 0.00 | 64.00 | |
| PayPal | 10.00 | 0.00 | 0.00 | 0.00 | |
| Total Donations Received | 5,157.00 | 9,072.27 | 0.00 | 9,072.27 | |
| Gift Aid (excluding GA for Tree-of-Light, Project Lifeline and Ukraine) | 1,483.89 | 448.14 | 0.00 | 448.14 | |
| Grants | |||||
| Bourton Parish Council | 0.00 | 250.00 | 0.00 | 250.00 | |
| Northleach Town Council | 250.00 | 250.00 | 0.00 | 250.00 | |
| Stow Town Council | 250.00 | 250.00 | 0.00 | 250.00 | |
| Moreton Town Council | 250.00 | 0.00 | 0.00 | 0.00 | |
| Total Grants | 750.00 | 750.00 | 0.00 | 750.00 | |
| Grand Total | 15,460.07 | 64,039.20 | 15,671.04 | 48,368.16 | |
| Transfers * | 0.00 | 98.61 | 0.00 | 98.61 | |
| Total Income | 15,460.07 | 64,137.81 | 15,671.04 | 48,466.77 |
* funds received from SumUp for transfer to other accounts. Transfers made after 30th June 2022
Page 1 of 3
| Expenditure: | 2021 | 2022 | |||
|---|---|---|---|---|---|
| Net (£) | Income (£) | Expenses (£) | Net (£) | ||
| Charitable Activities & Donations Made: | |||||
| Charitable Activities: | |||||
| Helping Hand | 0.00 | 0.00 | 3,300.00 | 3,300.00 | |
| Community Service Awards | 0.00 | 0.00 | 500.00 | 500.00 | |
| Cotswold Friends Christmas Lunch | 0.00 | 0.00 | 120.00 | 120.00 | |
| Youth Competitions | 0.00 | 0.00 | 24.99 | 24.99 | |
| Drama Workshops * | 1,000.00 | 0.00 | 0.00 | 0.00 | |
| Total Charitable Activities | 1,000.00 | 0.00 | 3,944.99 | 3,944.99 | |
| * Workshops were run in June 2022 but invoice after 30th June | |||||
| Donations Made: | |||||
| Local: | |||||
| Swindon & Gloucestershire Mind | 0.00 | 0.00 | 8,250.00 | 8,250.00 | |
| Sue Ryder Hospice - Leckhampton | 1,000.00 | 0.00 | 4,000.00 | 4,000.00 | |
| Bourton Vale Cricket Club | 0.00 | 0.00 | 2,000.00 | 2,000.00 | |
| Sunflower Suicide Support | 0.00 | 0.00 | 2,000.00 | 2,000.00 | |
| North Cotswold Community Awareness | 4,700.91 | 0.00 | 1,500.00 | 1,500.00 | |
| Royal British Legion | 0.00 | 0.00 | 1,000.00 | 1,000.00 | |
| Gloucestershire Wildlife Trust | 0.00 | 0.00 | 871.44 | 871.44 | |
| Windrush Carers | 0.00 | 0.00 | 200.00 | 200.00 | |
| Kate's Home Nursing | 0.00 | 0.00 | 105.60 | 105.60 | |
| St Lawrence's Church | 0.00 | 0.00 | 65.00 | 65.00 | |
| Gloucestershire County Council Safe guarding | 150.00 | 0.00 | 0.00 | 0.00 | |
| Great Western Air Ambulance | 1,000.00 | 0.00 | 0.00 | 0.00 | |
| Villager Bus | 80.00 | 0.00 | 0.00 | 0.00 | |
| Total Local Donations | 6,930.91 | 0.00 | 19,992.04 | 19,992.04 | |
| National | |||||
| Endometriosis UK | 1,000.00 | 0.00 | 0.00 | 0.00 | |
| Total National Donations | 1,000.00 | 0.00 | 0.00 | 0.00 | |
| International: | |||||
| Displaced Ukrainians | 0.00 | 0.00 | 12,739.29 | 12,739.29 | |
| Swaziland School Projects | 0.00 | 0.00 | 2,000.00 | 2,000.00 | |
| Rotary Foundation | 1,819.00 | 0.00 | 1,523.00 | 1,523.00 | |
| Stop Polio | 500.00 | 0.00 | 580.00 | 580.00 | |
| Nepal Floods | 0.00 | 0.00 | 500.00 | 500.00 | |
| ShelterBox Trust | 383.50 | 0.00 | 0.00 | 0.00 | |
| Gandor Project | 527.00 | 0.00 | 0.00 | 0.00 | |
| Pune | 500.00 | 0.00 | 0.00 | 0.00 | |
| Total International Donations | 2,319.00 | 0.00 | 17,342.29 | 17,342.29 | |
| Total Donations Made | 10,249.91 | 0.00 | 37,334.33 | 37,334.33 | |
| Total Charitable Activities plus Donations Made | 11,249.91 | 0.00 | 41,279.32 | 41,279.32 | |
| Fund Raising Expenses | 2,042.07 | 15,671.04 | |||
| Total Expenditure | 14,702.48 | 56,950.36 | |||
| Total Income | 17,502.64 | 64,137.81 | |||
| Excess Income over Expenditure | 2,800.16 | 7,187.45 |
Page 2 of 3
Statement of Affairs: 2021 2022 Opening Balance: 3,302.13 6,102.29 Closing Balance: 6,102.29 13,289.74 Represented by: Tree of Light 399.75 1,969.75 Charity Current Account 5,695.70 11,313.15 Charity Reserve Account 6.84 6.84 Total Funds 6,102.29 13,289.74
Restricted Funds (as at 30th June 2022):
Ukraine (Project Lifeline Funds) 5,093.07 (1) Helen O'Grady Academy (Drama Workshops) 1,250.00 (2) Greystones 10K Run (July 2022) 669.00 (3) Helping Hand 500.00 (4) Community Service Award 250.00 (5) Interact Account 102.21 (6) Pancreatic Cancer Research 69.02 (7) North Cotswolds Rotary Club Account 29.59 (8) COVID-19 Donations ShelterBox 26.00 (9) 200 Club 10.00 (10) Total Restricted 7,998.89 Unrestricted Funds 5,290.85 Total Funds 13,289.74
Notes:
-
(1) Funds for Ukrainian people raised for Project Lifeline
-
(2) Workshops run in June invoiced after 30th June
-
(3) Net funds received for the Greystones 10K Run to be held in July 2022
-
(4) Hampen Community Initative (defibrilator)
-
(5) Community Service Award from 2022 yet to be determined
-
(6) Balance in the Interact Account
(7) Payments received via SumUp from Card Reader lent to fundraiser for Pancreatic Cancer Research
-
(8) Payments received via SumUp from Card reader used for payment from NCR Club guests
-
(9) Member's donation reserved for ShelterBox
(10) Payments for remaining 200 Club draws in 2022
| 2021 | 2022 | ||||
|---|---|---|---|---|---|
| ons and Charitable Funds Allocation | (£) | (%) | (£) | (%) | |
| Local (Donations and Charitable Activities) | 7,930.91 | 70.50 | 23,937.03 | 57.99 | |
| National | 1,000.00 | 8.89 | 0.00 | 0.00 | |
| International | 2,319.00 | 20.61 | 17,342.29 | 42.01 | |
| Total | 11,249.91 | 100.00 | 41,279.32 | 100.00 |
Donations and Charitable Funds Allocation
Page 3 of 3
The Rotary Club of the North Cotswolds: Consolidated Charity Accounts 2022 (Charity No. 1033739)
Income, Expenditure and Statement of Affairs: Year ended 30th June 2022
| Income: | 2021 | 2022 |
|---|---|---|
| Net (£) | Net (£) | |
| Total Fund Raising Activities | 8,069.18 | 36,565.11 |
| Total Donations Received | 5,157.50 | 9,072.27 |
| Total Gift Aid: | 1,483.89 | 1,980.78 |
| Total Grants | 750.00 | 750.00 |
| Transfers * | 0.00 | 98.61 |
| Total Income (net of Fundraising Expenses) | 15,460.57 | 48,466.77 |
| * funds received via SumUp for transfer to other accounts. Transfers made after 30th June 2022 | ||
| Expenditure: | ||
| Total Charitable Activities | 1,000.00 | 3,944.99 |
| Total Donations Made | 11,660.41 | 37,334.33 |
| Total Charitable Activities plus Donations Made | 12,660.41 | 41,279.32 |
| Fund Raising Expenses | 2,042.07 | 15,671.04 |
| Total Expenditure | 14,702.48 | 56,950.36 |
| Total Income | 17,502.64 | 64,137.81 |
| Excess Income over Expenditure | 2,800.16 | 7,187.45 |
| Statement of Affairs: | ||
| Opening Balance: | 3,302.13 | 6,102.29 |
| Closing Balance: | 6,102.29 | 13,289.74 |
| Represented by: | ||
| Tree of Light | 399.75 | 1,969.75 |
| Charity Current Account | 5,695.70 | 11,313.15 |
| Charity Reserve Account | 6.84 | 6.84 |
| Total Funds | 6,102.29 | 13,289.74 |
| Restricted Funds (as at 30th June 2022): | |
|---|---|
| Ukraine (Project Lifeline Funds) | 5,093.07 |
| Helen O'Grady Academy (Drama Workshops) | 1,250.00 |
| Greystones 10K Run(July 2022) | 669.00 |
| Helping Hand | 500.00 |
| Community Service Award | 250.00 |
| Interact Account | 102.21 |
| Pancreatic Cancer Research | 69.02 |
| North Cotswolds Club Account | 29.59 |
| COVID-19 Donations ShelterBox | 26.00 |
| 200 Club | 10.00 |
| Total Restricted | 7,998.89 |
| Unrestricted Funds | 5,290.85 |
| Total Funds | 13,289.74 |
Statement by Internal Examiner
I have examined the financial records of the Rotary Club of the North Cotswolds Trust Fund for the year ended 30th June 2022 and confirm that the Income and Expenditure Account for the year and the Statement of Affairs as at 30th June 2022 are in accordance with those records.
Signed:
Kevan Taylor (Internal Examiner)
Date: 2nd December 2022