2023-04-01-accounts - 40th Strood Sea Scout Group

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Trustees' Annual Report

For the period

From (start date)	0	2	3	1	0	3	2

Section A	Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address	40th Strood Sea Scouts Group 38th/40th Strood Sea Scout Group 1 0 3 3 6 3 7
	SCOUT HUT
	DART CLOSE
	KENT
	Postcode	M	E	2	2	E	H

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15	Trustee Name	Office (if any)	Dates acted if not for whole year
	Michael Billin	Ass Lead Volunteer
	JennyLake	Chairperson
	Michael Turner	Treasurer
	Sue Souter	Section team Leader
	David Wraight	Section team Leader
	Derek Smith	GroupLead Volunteer
	AndyMunn	Section team members
	CathyYounger	Section team members
	Darren Lake	Trustee
	AndyCooper	Trustee
	Magan Collins	Section team Leader

Names and addresses of advisers (optional information but encouraged as best practice)

(These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (3rd December 2018)

Section B	Structure, governance and management
Description of the charity’s trusts Additional governance issues (optional information but encouraged as best practice) The Group is managed by the Group Trustees Board ,some members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 2 independent representatives, Chair, Treasurer and together with the Group lead Volounteer, individual section team members/ Leaders (if opted to take on the responsibility) and parent’s representation and meets every month. Members of the Trustees board complete_'Essential Information for_ _trustie'_training within the first 5 months of joining the committee. This Group Trustie Board exists to support the Group Scout Lead Volounteer in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them (e.g. trust deed, constitution) Type of governing document You may choose to include additional information, where relevant, about: (e.g. appointed by, elected by) Trustee selection methods (e.g. trust, association, company) How the charity is constituted The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts.
	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

	The Group is a trust established under its rules which are common to all Scouts.

	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
	The Group is managed by the Group Trustees Board ,some members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 2 independent representatives, Chair, Treasurer and together with the Group lead Volounteer, individual section team members/ Leaders (if opted to take on the responsibility) and parent’s representation and meets every month. Members of the Trustees board complete_'Essential Information for_ _trustie'_training within the first 5 months of joining the committee. This Group Trustie Board exists to support the Group Scout Lead Volounteer in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.

2 LT700001 (3rd December 2018)

Section B	Structure, governance and management (continued)
	Risk and Internal Control The Group Trusstee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to section Volunteers, helpers, supporters and members. The Group through the Memebership fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The trustiees could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of section Volunteers. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of section volunteers to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include Board approval for all spend over £50 and a comprehensive insurance policies to ensure that insurable risks are covered.

Section B

Structure, governance and management (continued)

Risk and Internal Control
The Group Trusstee Board has identified the major risks to which they
believe the Group is exposed, these have been reviewed and systems
have been established to mitigate against them. The main areas of
concern that have been identified are:
Damage to the building, property and equipment. The Group would
request the use of buildings, property and equipment from
neighbouring organisations such as the church, community centre and
other Scout Groups. Similar reciprocal arrangements exist with these
organisations. The Group has sufficient buildings and contents
insurance in place to mitigate against permanent loss.
Injury to section Volunteers, helpers, supporters and members. The
Group through the Memebership fees contributes to the Scout
Associations national accident insurance policy. Risk Assessments are
undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant upon
income from subscriptions and fundraising. The group does hold a
reserve to ensure the continuity of activities should there be a major
reduction in income. The trustiees could raise the value of
subscriptions to increase the income to the group on an ongoing basis,
either temporarily or permanently.
Reduction or loss of section Volunteers. The group is totally reliant
upon volunteers to run and administer the activities of the group. If
there was a reduction in the number of section volunteers to an
unacceptable level in a particular section or the group as a whole then
there would have to be a contraction, consolidation or closure of a
section. In the worst case scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities for all
young people aged 4 to 18. If there was a reduction in membership in
a particular section or the group as whole then there would have to be
a contraction, consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Risk and Internal Control
The group has in place systems of internal controls that are designed
to provide reasonable assurance against material mismanagement or
loss, these include Board approval for all spend over £50 and a
comprehensive insurance policies to ensure that insurable risks are
covered.

3 LT700001 (3rd December 2018)

Section C	Objectives and activities
Additional details of the objectives and activities (optional information but encouraged as best practice) Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement Summary of the objects of the charity set out in its governing document The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Maintaining the hall painting and decorationg , refreshing our camping and water sports equipment is always on going. to make sure it is safe and fit for use. replacing where needed This year we have invested substantially in Scout Hall improvements including the over cladding of the roof and refurbishment of the front of the building and outside lights . Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

	Maintaining the hall painting and decorationg , refreshing our camping and water sports equipment is always on going. to make sure it is safe and fit for use. replacing where needed This year we have invested substantially in Scout Hall improvements including the over cladding of the roof and refurbishment of the front of the building and outside lights .


	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

4 LT700001 (3rd December 2018)

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	Maintaining the hall painting and decorationg , refreshing our camping and water sports equipment is always on going. to make sure it is safe and fit for use. replacing where needed This year we have invested substantially in Scout Hall improvements including the over cladding of the roof and refurbishment of the front of the building and outside lights .

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Trusstie Board considers that the group should hold a sum not less than a equivalent to 12 months running costs, circa £16000.

	None

5 LT700001 (3rd December 2018)

Further financial review details (optional information)

Youmay chooseto include additional
information, where relevant, about:
• investment policy and objectives;
• how expenditure has supported the key
objectives of the charity;
• the charity’s principal sources of funds
(including any fundraising);

Investment Policy
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in longer-term
investments such as stocks and shares. The Group has therefore
adopted a low risk strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building societies or The
Scout Association's Short Term Investment Service.

The Group does not have sufficient funds to invest in longer term
investments. The Group has therefore adopted a risk averse strategy
to the investment of its funds. All funds are held in cash using only
mainstream banks or building societies.
The Trusties regularly monitors the levels of bank balances and the
interest rates received to ensure the group obtains maximum value
and income from its banking arrangements. Occasionally this may
involve using an account that requires a period of notice before funds
may be withdrawn, before doing so the Group Executive considers the
cash flow requirements.
Investment Policy

Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)

Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Michael Turner	Michael Turner	Michael Turner	Michael Turner	Michael Turner	Michael Turner

Michael Turner

Treasurer
1 8 1 2 2 3
1	8	1	2	2	3

6 LT700001 (3rd December 2018)

38th & 40th Strood Sea Scouts

	Receipts for year ending 31st March 2023 Memership Subscriptons / Events Grant YIF Donatons Fund Rasing Uniform Hall Hire Camps Misc Outngs Intreast Total Receipts for theyear		This year £ £26,897.90 £26,897.90 £10,801.00 £16,739.04 £27,540.04 £191.60 £191.60 £148.00 £148.00 £1,400.00 £1,400.00 £5,769.30 £5,769.30 £82.45 £82.45 £542.02 £542.02 £74.75 £74.75 £62,646.06









			£62,646.06
	Payments for year ending 31st March 2023 Premises		This year £

Rent Boat space Rates - Water Light & Heat Insurances Repairs & Renewals Actverites Camps Outngs Fund raising Expenses Admin/ Establishment Expenses Other Exspenses Courses / Training Boat Repairs Boat Licences Capitaton Secton iteams Uniform Helpers Ins YIF Planning Spend Badges Capitol Purchases Camping Boatng Group Toatl Payment foryear	£724.00 £273.78 £1,071.34 £2,331.90 £33,605.71 £38,006.73 £7,917.55 £1,290.54 £9,208.09 £191.60 £191.60 £2,246.22 £2,246.22 £750.00 £82.25 £240.24 £6,519.50 £2,405.15 £955.43 £52.00 £10,413.65 £2,242.58 £23,660.80 £1,658.77 £6,000.00 £334.95 £7,993.72 £81,307.16	£724.00 £273.78 £1,071.34 £2,331.90 £33,605.71 £38,006.73 £7,917.55 £1,290.54 £9,208.09 £191.60 £191.60 £2,246.22 £2,246.22 £750.00 £82.25 £240.24 £6,519.50 £2,405.15 £955.43 £52.00 £10,413.65 £2,242.58 £23,660.80 £1,658.77 £6,000.00 £334.95 £7,993.72 £81,307.16
	£81,307.16
Receipts & Payments for year ending 31st March 2023 Total Receipts for the year Total payments for the year Net receipts( payments ) for the year Bank/ Cash/ Fund brought forward		This year £ £62,646.06 £81,115.56 -£18,469.50 £49,682.29 £31,212.79

Statement of Assets & liabilities

Monetary assets Bank Current account Bank Deposit Account Cash in hand	£8,972.36 £23,928.08 £100.00
	£33,000.44

Previous Year

£

£8,640.60

£8,640.60

£8,873.00

£8,873.00

£0.00

£0.00

£337.50

£337.50

£1,030.00

£1,030.00

£165.00

£165.00 £201.14

£201.14

£112.10

£112.10

£2.68

£2.68

£19,362.02

Previous year £

£450.00 £286.72 £733.00 £1,174.36 £1,172.31

£3,816.39

£60.00 £127.85 £187.85

£0.00 £0.00

£595.61

£595.61

£0.00 £1,462.07 £210.00 £2,873.75 £636.21 £748.35 £42.00 £18.49 £322.97

£6,313.84 £0.00 £215.95 £1,406.92 £1,622.87 £12,348.71 Previous Year £ £19,362.02 £12,536.56 £6,825.46 £42,856.83 £49,682.29

£9,429.61 £40,252.68 £0.00 £49,682.29

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examlnerfs report on the accounts Section A Independent Examiner's Report R•port tothe tru8t88•1 MOMrI of 40- STROOD SEA SCOUTS On accounts forth¢ yr •ndod 31ST MARCH 2023 Chaty no IH•nyl 1083637 Sot out <)n pag• 1T03 I report lo the trustees cn my examinats'on of Ihe aetrJnts ofthe abe rJ)arlty Trpjsfi tha y•Ar ènded 3110312023 RMpon•lbllltl• and ba$1• of report As the cknanty tftAtegs of lh¢ TrtAt. you arn forth8 weparal of the 8¢xounts in accothncewrfh the requirgrnents ofthe Chanlios 2011 (Xhe Act'l. I report in r68P•Ct of my examinatb)n of th Tru¥f¥ acc4Junts cathtd ¢xrt vnder secavjn 145 01 Ihe 2011 Act and in carryin9 ou¢ my examination, I have followed thè p1¢ab Direcbons gfvtyn by the Charity Commis0Th under 8edh)n 145(5Mbl of the Act. I h8ve crThploted my examination. l ¢onfimi that rto rnateri81 matters hav• eome to rny attention ID connectien with Ihg examinatin which gives rne caule to believe that in, any matefial resFe¢t.' accountin9 re¢ords were nol képt in ac¢cKdgne• wilh 8•cion 130 of the Ad or Ihe acctyjnts do ngt wth the aeeountiThJ recths Indep•nd•nt •xamlnèrfs statsmènt I havt fo COTKgm$ an<1 have ceffjè aero$s no oth6r m#tter5 in rx)nnection with the *xarninalion to which aiientson shou be drawn in order lo enable prowr und8tstandin9 ofth8 8CGounts to be reached. Slgnod: Dat•: bs 2023 DENNIS EDWARD SCUDDER Relev•nt Pfof•MIoEI qualHlcatlonl•l or body IM any): Addre. 32 NEwfoN ABBOT ROAD NORTHFLEET KENT DA1170T IER