## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**2**|**2**|**3**|**1**|**0**|**3**|**2**|**3**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||40th Strood Sea Scouts Group
38th/40th Strood Sea Scout Group
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||Michael Billin|Ass Lead Volunteer|| ||JennyLake|Chairperson|| ||Michael Turner|Treasurer|| ||Sue Souter|Section team Leader|| ||David Wraight|Section team Leader|| ||Derek Smith|GroupLead Volunteer|| ||AndyMunn|Section team members|| ||CathyYounger|Section team members|| ||Darren Lake|Trustee|| ||AndyCooper|Trustee|| ||Magan Collins|Section team Leader|| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
The Group is managed by the Group Trustees Board ,some members
of which are the ‘Charity Trustees’ of the Scout Group which is an
educational charity. As charity trustees they are responsible for
complying with legislation applicable to charities. This includes the
registration, keeping proper accounts and making returns to the
Charity Commission as appropriate.
The Committee consists of 2 independent representatives, Chair,
Treasurer and together with the Group lead Volounteer, individual
section team members/ Leaders (if opted to take on the responsibility)
and parent’s representation and meets every month.
Members of the Trustees board complete_'Essential Information for_
_trustie'_training within the first 5 months of joining the committee.
This Group Trustie Board exists to support the Group Scout Lead
Volounteer in meeting the responsibilities of the appointments and is
responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those who
are elected.
The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout Association.
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
(e.g. trust deed, constitution)
Type of governing document
You may choose to include additional
information, where relevant, about:
(e.g. appointed by, elected by)
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are common to
all Scouts.|| ||The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout Association.| ||| ||The Group is a trust established under its rules which are common to
all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| ||The Group is managed by the Group Trustees Board ,some members
of which are the ‘Charity Trustees’ of the Scout Group which is an
educational charity. As charity trustees they are responsible for
complying with legislation applicable to charities. This includes the
registration, keeping proper accounts and making returns to the
Charity Commission as appropriate.
The Committee consists of 2 independent representatives, Chair,
Treasurer and together with the Group lead Volounteer, individual
section team members/ Leaders (if opted to take on the responsibility)
and parent’s representation and meets every month.
Members of the Trustees board complete_'Essential Information for_
_trustie'_training within the first 5 months of joining the committee.
This Group Trustie Board exists to support the Group Scout Lead
Volounteer in meeting the responsibilities of the appointments and is
responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those who
are elected.| 2 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Group Trusstee Board has identified the major risks to which they
believe the Group is exposed, these have been reviewed and systems
have been established to mitigate against them. The main areas of
concern that have been identified are:
Damage to the building, property and equipment. The Group would
request the use of buildings, property and equipment from
neighbouring organisations such as the church, community centre and
other Scout Groups. Similar reciprocal arrangements exist with these
organisations. The Group has sufficient buildings and contents
insurance in place to mitigate against permanent loss.
Injury to section Volunteers, helpers, supporters and members. The
Group through the Memebership fees contributes to the Scout
Associations national accident insurance policy. Risk Assessments are
undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant upon
income from subscriptions and fundraising. The group does hold a
reserve to ensure the continuity of activities should there be a major
reduction in income. The trustiees could raise the value of
subscriptions to increase the income to the group on an ongoing basis,
either temporarily or permanently.
Reduction or loss of section Volunteers. The group is totally reliant
upon volunteers to run and administer the activities of the group. If
there was a reduction in the number of section volunteers to an
unacceptable level in a particular section or the group as a whole then
there would have to be a contraction, consolidation or closure of a
section. In the worst case scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities for all
young people aged 4 to 18. If there was a reduction in membership in
a particular section or the group as whole then there would have to be
a contraction, consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
**Risk and Internal Control**
The group has in place systems of internal controls that are designed
to provide reasonable assurance against material mismanagement or
loss, these include Board approval for all spend over £50 and a
comprehensive insurance policies to ensure that insurable risks are
covered.| 3 LT700001 (3rd December 2018) |**Section C**|**Objectives and activities**| |---|---| |Additional details of the objectives and activities (optional information but encouraged as best practice)
You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
Summary of the objects of the charity set
out in its governing document
The Group meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement of
citizenship or community development headings.
**The Purpose of Scouting**
Scouting exists to actively engage and support young people in their
personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate with
others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with adults,
work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Maintaining the hall painting and decorationg , refreshing our camping
and water sports equipment is always on going. to make sure it is
safe and fit for use. replacing where needed This year we have
invested substantially in Scout Hall improvements including the over
cladding of the roof and refurbishment of the front of the building and
outside lights .
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young people in their
personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate with
others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with adults,
work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||Maintaining the hall painting and decorationg , refreshing our camping
and water sports equipment is always on going. to make sure it is
safe and fit for use. replacing where needed This year we have
invested substantially in Scout Hall improvements including the over
cladding of the roof and refurbishment of the front of the building and
outside lights .| ||| ||| ||The Group meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement of
citizenship or community development headings.| 4 LT700001 (3rd December 2018) |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||Maintaining the hall painting and decorationg , refreshing our camping
and water sports equipment is always on going. to make sure it is
safe and fit for use. replacing where needed This year we have
invested substantially in Scout Hall improvements including the over
cladding of the roof and refurbishment of the front of the building and
outside lights .| ||| |**Section E**|**Financial Review**| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Trusstie Board considers that the
group should hold a sum not less than a equivalent to 12 months
running costs, circa £16000.| ||| ||None| 5 LT700001 (3rd December 2018) Further financial review details (optional information) |You**may choose**to include additional
information, where relevant, about:
• investment policy and objectives;
• how expenditure has supported the key
objectives of the charity;
• the charity’s principal sources of funds
(including any fundraising);|**Investment Policy**
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in longer-term
investments such as stocks and shares. The Group has therefore
adopted a low risk strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building societies or The
Scout Association's Short Term Investment Service.


The Group does not have sufficient funds to invest in longer term
investments. The Group has therefore adopted a risk averse strategy
to the investment of its funds. All funds are held in cash using only
mainstream banks or building societies.
The Trusties regularly monitors the levels of bank balances and the
interest rates received to ensure the group obtains maximum value
and income from its banking arrangements. Occasionally this may
involve using an account that requires a period of notice before funds
may be withdrawn, before doing so the Group Executive considers the
cash flow requirements.
**Investment Policy**
| |---|---| |**Section F**|**Other Optional Information**| |---|---| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||| ## **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|Michael Turner|Michael Turner|Michael Turner|Michael Turner|Michael Turner|Michael Turner|| |---|---|---|---|---|---|---|---| ||||||||| ||Michael Turner||||||| ||||||||| ||Treasurer||||||| ||1
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3||||||| ||1|8|1|2|2|3|| 6 LT700001 (3rd December 2018) ## **38th & 40th Strood Sea Scouts** ||**Receipts for year ending 31st March 2023**
**Memership Subscriptons / Events**
**Grant YIF**
**Donatons**
**Fund Rasing**
**Uniform**
**Hall Hire**
**Camps**
**Misc**
**Outngs**
**Intreast**
**Total Receipts for theyear**||**This year**
**£**
£26,897.90
**£26,897.90**
£10,801.00
£16,739.04
**£27,540.04**
£191.60
**£191.60**
£148.00
**£148.00**
£1,400.00
**£1,400.00**
£5,769.30
**£5,769.30**
£82.45
**£82.45**
£542.02
**£542.02**
£74.75
**£74.75**
**£62,646.06**| |---|---|---|---| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||**£62,646.06**| ||**Payments for year ending 31st March 2023**
**Premises**||**This year**
**£**| ||Rent Boat space
Rates - Water
Light & Heat
Insurances
Repairs & Renewals
**Actverites**
Camps
Outngs
**Fund raising Expenses**
**Admin/ Establishment Expenses**
**Other Exspenses**
Courses / Training
Boat Repairs
Boat Licences
Capitaton
Secton iteams
Uniform
Helpers Ins
YIF Planning Spend
Badges
**Capitol Purchases**
Camping
Boatng
Group
**Toatl Payment foryear**|£724.00
£273.78
£1,071.34
£2,331.90
£33,605.71
**£38,006.73**
£7,917.55
£1,290.54
**£9,208.09**
£191.60
**£191.60**
£2,246.22
**£2,246.22**
£750.00
£82.25
£240.24
£6,519.50
£2,405.15
£955.43
£52.00
£10,413.65
£2,242.58
**£23,660.80**
£1,658.77
£6,000.00
£334.95
**£7,993.72**
**£81,307.16**|£724.00
£273.78
£1,071.34
£2,331.90
£33,605.71
**£38,006.73**
£7,917.55
£1,290.54
**£9,208.09**
£191.60
**£191.60**
£2,246.22
**£2,246.22**
£750.00
£82.25
£240.24
£6,519.50
£2,405.15
£955.43
£52.00
£10,413.65
£2,242.58
**£23,660.80**
£1,658.77
£6,000.00
£334.95
**£7,993.72**
**£81,307.16**| |---|---|---|---| |||**£81,307.16**|| ||**Receipts & Payments for year ending 31st March 2023**
Total Receipts for the year
Total payments for the year
Net receipts( payments ) for the year
Bank/ Cash/ Fund brought forward||**This year**
£
£62,646.06
£81,115.56
-£18,469.50
£49,682.29
**£31,212.79**| ||||| ## **Statement of Assets & liabilities** |**Monetary assets**
Bank Current account
Bank Deposit Account
Cash in hand|£8,972.36
£23,928.08
£100.00| |---|---| ||**£33,000.44**| ## **Previous Year** ## **£** £8,640.60 **£8,640.60** £8,873.00 **£8,873.00** £0.00 **£0.00** £337.50 **£337.50** £1,030.00 **£1,030.00** £165.00 **£165.00** £201.14 **£201.14** £112.10 **£112.10** £2.68 **£2.68** **£19,362.02** **Previous year £** £450.00 £286.72 £733.00 £1,174.36 £1,172.31 **£3,816.39** £60.00 £127.85 **£187.85** £0.00 **£0.00** £595.61 **£595.61** £0.00 £1,462.07 £210.00 £2,873.75 £636.21 £748.35 £42.00 £18.49 £322.97 **£6,313.84** £0.00 £215.95 £1,406.92 **£1,622.87 £12,348.71 Previous Year** £ £19,362.02 £12,536.56 £6,825.46 £42,856.83 **£49,682.29** £9,429.61 £40,252.68 £0.00 £49,682.29 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examlnerfs report on the accounts Section A Independent Examiner's Report R•port tothe tru8t88•1 MOM￿rI of 40- STROOD SEA SCOUTS On accounts forth¢ y￿r •ndod 31ST MARCH 2023 Cha￿ty no IH•nyl 1083637 Sot out <)n pag•* 1T03 I report lo the trustees cn my examinats'on of Ihe aetr*Jnts ofthe ab￿e rJ)arlty Trpjsfi ￿ tha y•Ar ènded 3110312023 RMpon•lbllltl•* and ba$1• of report As the cknanty tftAtegs of lh¢ TrtAt. you arn forth8 weparal of the 8¢xounts in accothncewrfh the requirgrnents ofthe Chanlios 2011 (Xhe Act'l. I report in r68P•Ct of my examinatb)n of th* Tru¥f¥ acc4Junts cathtd ¢xrt vnder secavjn 145 01 Ihe 2011 Act and in carryin9 ou¢ my examination, I have followed thè ￿p￿1¢ab￿ Direcbons gfvtyn by the Charity Commis￿0Th under 8edh)n 145(5Mbl of the Act. I h8ve crThploted my examination. l ¢onfimi that rto rnateri81 matters hav• eome to rny attention ID connectien with Ihg examinatin which gives rne caule to believe that in, any matefial resFe¢t.' accountin9 re¢ords were nol képt in ac¢cKdgne• wilh 8•c*ion 130 of the Ad or Ihe acctyjnts do ngt w*th the aeeountiThJ recths Indep•nd•nt •xamlnèrfs statsmènt I havt fo COTKgm$ an<1 have ceffjè aero$s no oth6r m#tter5 in rx)nnection with the *xarninalion to which aiientson shou￿ be drawn in order lo enable prowr und8tstandin9 ofth8 8CGounts to be reached. Slgnod: Dat•: bs 2023 DENNIS EDWARD SCUDDER Relev•nt Pfof•MIoE￿I qualHlcatlonl•l or body IM any): Addre￿. 32 NEwfoN ABBOT ROAD NORTHFLEET KENT DA1170T IER