Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 | 4 | 2 | 1 | 1 | 3 | 1 | 0 | 3 | 2 | 2 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration | details | |||||||||||
| Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address |
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| 40th Strood Sea Scouts Group | |||||||||||||
| 38th/40th Strood Sea Scout Group | |||||||||||||
| 9 QUEENSWAY | |||||||||||||
| ALLHALLOWS | |||||||||||||
| KENT | |||||||||||||
| Postcode | M | E | 3 | 9 | Q | B |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Michael Billin | GSL | ||
| JennyLake | Chairperson | ||
| Michael Turner | Treasurer | ||
| Martin Vinton | Asst GSL | ||
| David Wraight | Leader | ||
| Derek Smith | Leader | ||
| AndyMunn | Asst Leader | ||
| CathyYounger | Asst Leader | ||
| Darren Lake | Trustee | ||
| AndyCooper | Trustee | ||
Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
Type of advisor Name Address
1 LT700001 (3rd December 2018)
| Section B | Structure, governance and management |
|---|---|
| Description of the charity’s trusts Additional governance issues (optional information but encouraged as best practice) (e.g. trust deed, constitution) Type of governing document You may choose to include additional information, where relevant, about: (e.g. appointed by, elected by) Trustee selection methods (e.g. trust, association, company) How the charity is constituted The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Group is managed by the Group Executive Committee, the some members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every month. Members of the Executive Committee complete_'Essential_ _Information for Executive Committee'_training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
|
| The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
|
| The Group is a trust established under its rules which are common to all Scouts. |
|
| The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
|
| The Group is managed by the Group Executive Committee, the some members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every month. Members of the Executive Committee complete_'Essential_ _Information for Executive Committee'_training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. |
2 LT700001 (3rd December 2018)
| Section B | Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |
3 LT700001 (3rd December 2018)
| Section C | Objectives and activities |
|---|---|
| Summary of the main activities in relation to these objects Summary of the objects of the charity set out in its governing document |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
| At the start of the new financial and Scouting year of April 2021 - March 2022 Covid 19 virus ment reduced face to face meetings. The only way each section meet was on reduced numbes and outside . The big positive from all this, is that it gave the group the opportunity to complete maintenance and upgrade facilities, all completed by leaders and executive members, volunteers. |
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
4 LT700001 (3rd December 2018)
| Section D | Achievements and performance |
|---|---|
| Summary of the main achievements of the charity during the year |
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| Purchase of a used Mini Bus Painting within the Group HQ site. Re-newed tables and Camp benches Group HQ Maintained Group Camping Equipment |
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| Section E | Financial Review |
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves |
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £13000. The Group held reserves of approximately £52,000 against this at year end. This is above the level required for operating expenses. However the excess has been transferred to a savings account in the groups name. This is to be used to over clad the building to reduce long term maintenance Reserves Policy |
| None |
5 LT700001 (3rd December 2018)
Further financial review details (optional information)
You may choose to include additional information, where relevant, about: Investment Policy • the charity’s principal sources of funds (including any fundraising); The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. • how expenditure has supported the key objectives of the charity; The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. • investment policy and objectives; Investment Policy
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
| Section F | Other Optional Information |
|---|---|
| Plans for future periods (details of any significant activities planned to achieve them) |
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Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s) Michael Turner Full name(s) Michael Turner Position (eg Secretary, Chair) Treasurer Date 2 3 9 2 2 2
6 LT700001 (3rd December 2018)
40th Strood Sea Scouts
| Receipts & Payments for year ending 31st March 2022 Total Receipts for the year Total payments for the year Net receipts( payments ) for the year Bank/ Cash/ Fund brought forward Statement of Assets & liabilities Monetary assets Bank Current account Bank Deposit Account Cash in hand |
This year £ £25,416.67 £16,903.56 £8,513.11 £42,856.83 £51,369.94 £12,616.61 £38,753.33 £0.00 £51,369.94 |
Previous Year £ £33,387.28 £14,185.02 £19,202.26 £23,654.57 |
|---|---|---|
| £42,856.83 £42,856.83 £0.00 £0.00 |
||
| £42,856.83 |
40th Strood Sea Scouts
| Receipts for year ending 31st March 2022 Memership subscriptions Donations / Grants Fund Rasing Uniform Hall Hire Camps Misc Outings Interest Total Receipts for the year |
This year £ £10,440.10 £10,440.10 £13,040.00 £13,040.00 £0.00 £0.00 £425.00 £425.00 £1,030.00 £1,030.00 £165.00 £165.00 £201.14 £201.14 £112.10 £112.10 £3.33 £25,416.67 |
Previous Year £ 6,272.50 |
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|---|---|---|---|---|
| 6,272.50 26,543.46 |
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| 26,543.46 £0.00 |
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| £0.00 £0.00 |
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| £0.00 £0.00 £0.00 £0.00 |
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| £0.00 £571.32 |
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| £571.32 £0.00 |
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| £0.00 | ||||
| £0.00 | ||||
| £33,387.28 |
40th Strood Sea Scouts
| Payments for year ending 31st March 2022 Premises Rent Boat space/Membership Wilsionans Rates - Water Light & Heat Insurances Building Insurances Boats Repairs & Renewals Activities Camps Outings Fund raising Expenses Fund raising Expenses Admin/ Establishment Expenses Admin/ Establishment Expenses Other Expenses Courses / Training Boat Repairs Boat Licences Capitation Badges Uniform Helpers Ins Group Support Section items Capitol Purchases Capitol Camping Capitol Boating Capitol Group Total Payment for year |
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|---|---|
CHARITY COMMISSION, Independent examinerfs FOR ENGLAND AND WALES,. report on the accounts Section A IndepÈndÈnt Examiner's Report r¢eport to th• trusts1 m•mborn of 40TM STROOD SEA SCOUTS On accounts for th• y•ar onded 31ST MARCH 2022 Chailty no Ilf any) 103363? $•t out on pagès 1T03 I report to Ihe Ifusle8s on my exarnination of th& oc¢ount$ oltr abov• ¢harity llhe Tw$l"I forthe year 3110312022. RMpon$lbllttle$ and A8 fv ¢harbty tru6tees of the Tnjst. you ar• re5pon&t4e for the proporab'on basis of r•port ol th8 acunt$ accordance wih the requirements of the Charitie¥ A 2Q11 fihe Acri I r8PQrt in r8SF4d of my &xamin•b"on ofthe Yru8t8 accounts carried out under section 145 of the 2011 Acl aThJ in carryin9 Otrt my examinatK)n. I hav¢ follmd th¢ apPJKèe Oirectlons given by the Charity Commi$84on under section 14515llbl of the Act. 1 trov eompleled my examination. I confirm that no material m8tters hèv• come to my attention in connection wilh the exaMina¢)n which grye$ me cause lo believe that in. any matgrial respect." 8ceounting re¢ortlJ wer• not kept in ardance wth sects.en 130 01 the Acl c th6 a¢¢ount¥ do mt acco wth the acccuntw re¢ord& Ind•p8nd•nt examiMr's stat•m•nt I have no concems and have eome acrnss m othsr matters in o)nnec*ion wrth thg 8X8minalion to which attenbon Should be dra%w in orderto enab proper understandin9 ofthe a¢couni$ to be reached. Sl9ned: D#t•: 2021 Nam•- DENNIS EDWARD SCUDDER Rel•vant prof•saional qualm1¢0¥) or body 1114nyl'. Addr•8#'. 32 NON AB80T ROAD NORTHFLEET KENT DA11 70T IER