## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**1**|**1**|**3**|**1**|**0**|**3**|**2**|**2**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration**|||||**details**|||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||||||||||||| ||||40th Strood Sea Scouts Group||||||||||| ||||||||||||||| ||||38th/40th Strood Sea Scout Group||||||||||| ||||9 QUEENSWAY||||||||||| ||||ALLHALLOWS||||||||||| ||||KENT||||||||||| ||||Postcode||||M|E|3|9|Q|B|| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||Michael Billin|GSL|| ||JennyLake|Chairperson|| ||Michael Turner|Treasurer|| ||Martin Vinton|Asst GSL|| ||David Wraight|Leader|| ||Derek Smith|Leader|| ||AndyMunn|Asst Leader|| ||CathyYounger|Asst Leader|| ||Darren Lake|Trustee|| ||AndyCooper|Trustee|| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
(e.g. trust deed, constitution)
Type of governing document
You may choose to include additional
information, where relevant, about:
(e.g. appointed by, elected by)
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are common
to all Scouts.
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
The Group is managed by the Group Executive Committee, the
some members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities.
This includes the registration, keeping proper accounts and making
returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair,
Treasurer and Secretary together with the Group Scout Leaders,
individual section leaders (if opted to take on the responsibility) and
parent’s representation and meets every month.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first 5
months of joining the committee.
This Group Executive Committee exists to support the Group Scout
Leader in meeting the responsibilities of the appointments and is
responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those who
are elected.
The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout Association.|| ||The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout Association.| ||| ||The Group is a trust established under its rules which are common
to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| ||The Group is managed by the Group Executive Committee, the
some members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities.
This includes the registration, keeping proper accounts and making
returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair,
Treasurer and Secretary together with the Group Scout Leaders,
individual section leaders (if opted to take on the responsibility) and
parent’s representation and meets every month.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first 5
months of joining the committee.
This Group Executive Committee exists to support the Group Scout
Leader in meeting the responsibilities of the appointments and is
responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those who
are elected.| 2 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Group Executive Committee has identified the major risks to
which they believe the Group is exposed, these have been reviewed
and systems have been established to mitigate against them. The
main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group would
request the use of buildings, property and equipment from
neighbouring organisations such as the church, community centre
and other Scout Groups. Similar reciprocal arrangements exist with
these organisations. The Group has sufficient buildings and
contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group
through the capitation fees contributes to the Scout Associations
national accident insurance policy. Risk Assessments are
undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant
upon income from subscriptions and fundraising. The group does
hold a reserve to ensure the continuity of activities should there be a
major reduction in income. The Committee could raise the value of
subscriptions to increase the income to the group on an ongoing
basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If there
was a reduction in the number of leaders to an unacceptable level
in a particular section or the group as a whole then there would
have to be a contraction, consolidation or closure of a section. In
the worst case scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities for all
young people aged 4 to 18. If there was a reduction in membership
in a particular section or the group as whole then there would have
to be a contraction, consolidation or closure of a section. In the
worst case scenario the complete closure of the Group.
**Risk and Internal Control**
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure that
insurable risks are covered.| 3 LT700001 (3rd December 2018) |**Section C**|**Objectives and activities**| |---|---| |Summary of the main activities in relation
to these objects
Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people in their
personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy and
loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which we
live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate with
others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with adults,
work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||At the start of the new financial and Scouting year of April 2021 -
March 2022 Covid 19 virus ment reduced face to face meetings.
The only way each section meet was on reduced numbes and
outside . The big positive from all this, is that it gave the group the
opportunity to complete maintenance and upgrade facilities, all
completed by leaders and executive members, volunteers.| Additional details of the objectives and activities (optional information but encouraged as best practice) You **may choose** to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. 4 LT700001 (3rd December 2018) |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||Purchase of a used Mini Bus
Painting within the Group HQ site.
Re-newed tables and Camp benches Group HQ
Maintained Group Camping Equipment| ||| |**Section E**|**Financial Review**| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Group Executive Committee
considers that the group should hold a sum equivalent to 12 months
running costs, circa £13000.
The Group held reserves of approximately £52,000 against this at
year end. This is above the level required for operating expenses.
However the excess has been transferred to a savings account in
the groups name. This is to be used to over clad the building to
reduce long term maintenance
**Reserves Policy**| ||| ||None| 5 LT700001 (3rd December 2018) Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: **Investment Policy** • the charity’s principal sources of funds (including any fundraising); The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. • how expenditure has supported the key objectives of the charity; The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. • investment policy and objectives; **Investment Policy** The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. |**Section F**|**Other Optional Information**| |---|---| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||| ## **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Michael Turner Full name(s) Michael Turner Position (eg Secretary, Chair) Treasurer Date 2 3 9 2 2 2 6 LT700001 (3rd December 2018) ## **40th Strood Sea Scouts** |**Receipts & Payments for year ending 31st March 2022**
Total Receipts for the year
Total payments for the year
Net receipts( payments ) for the year
Bank/ Cash/ Fund brought forward
**Statement of Assets & liabilities**
**Monetary assets**
Bank Current account
Bank Deposit Account
Cash in hand|**This year**
**£**
£25,416.67
£16,903.56
£8,513.11
£42,856.83
**£51,369.94**
£12,616.61
£38,753.33
£0.00
**£51,369.94**|**Previous Year**
**£**
£33,387.28
£14,185.02
£19,202.26
£23,654.57| |---|---|---| |||**£42,856.83**
£42,856.83
£0.00
£0.00| |||**£42,856.83**| ## **40th Strood Sea Scouts** |**Receipts for year ending 31st March 2022**
**Memership subscriptions**
**Donations / Grants**
**Fund Rasing**
**Uniform**
**Hall Hire**
**Camps**
**Misc**
**Outings**
**Interest**
**Total Receipts for the year**||**This year**
**£**
£10,440.10
**£10,440.10**
£13,040.00
**£13,040.00**
£0.00
**£0.00**
£425.00
**£425.00**
£1,030.00
**£1,030.00**
£165.00
**£165.00**
£201.14
**£201.14**
£112.10
**£112.10**
**£3.33**
**£25,416.67**||**Previous Year**
**£**
6,272.50| |---|---|---|---|---| |||||**6,272.50**
26,543.46| |||||**26,543.46**
£0.00| |||||**£0.00**
£0.00| |||||**£0.00**
£0.00
**£0.00**
£0.00| |||||| |||||**£0.00**
£571.32| |||||**£571.32**
£0.00| |||||**£0.00**| |||||**£0.00**| |||||| |||||**£33,387.28**| ## **40th Strood Sea Scouts** |**Payments for year ending 31st March 2022**
**Premises**
Rent Boat space/Membership Wilsionans
Rates - Water
Light & Heat
Insurances Building
Insurances Boats
Repairs & Renewals
**Activities**
Camps
Outings
**Fund raising Expenses**
Fund raising Expenses
**Admin/ Establishment Expenses**
Admin/ Establishment Expenses
**Other Expenses**
Courses / Training
Boat Repairs
Boat Licences
Capitation
Badges
Uniform
Helpers Ins
Group Support
Section items
**Capitol Purchases**
Capitol Camping
Capitol Boating
Capitol Group
Total Payment for year|| |---|---| ||| ||| ||| ||| ||| ||| ||| ||| CHARITY COMMISSION, Independent examinerfs FOR ENGLAND AND WALES,. report on the accounts Section A IndepÈndÈnt Examiner's Report r¢eport to th• trusts￿1 m•mborn of 40TM STROOD SEA SCOUTS On accounts for th• y•ar onded 31ST MARCH 2022 Chailty no Ilf any) 103363? $•t out on pagès 1T03 I report to Ihe Ifusle8s on my exarnination of th& oc¢ount$ oltr* abov• ¢harity llhe Tw$l"I forthe year 3110312022. RMpon$lbllttle$ and A8 fv ¢harbty tru6tees of the Tnjst. you ar• re5pon&t4e for the proporab'on basis of r•port ol th8 ac￿unt$ ￿ accordance wih the requirements of the Charitie¥ A 2Q11 fihe Acri I r8PQrt in r8SF4d of my &xamin•b"on ofthe Yru8t8 accounts carried out under section 145 of the 2011 Acl aThJ in carryin9 Otrt my examinatK)n. I hav¢ follmd th¢ apPJKè￿e Oirectlons given by the Charity Commi$84on under section 14515llbl of the Act. 1 trov* eompleled my examination. I confirm that no material m8tters hèv• come to my attention in connection wilh the exaMina¢￿)n which grye$ me cause lo believe that in. any matgrial respect." 8ceounting re¢ortlJ wer• not kept in a￿rdance wth sects.en 130 01 the Acl c th6 a¢¢ount¥ do mt acco￿ wth the acccuntw re¢ord& Ind•p8nd•nt examiMr's stat•m•nt I have no concems and have eome acrnss m othsr matters in o)nnec*ion wrth thg 8X8minalion to which attenbon Should be dra%w in orderto enab proper understandin9 ofthe a¢couni$ to be reached. Sl9ned: D#t•: 2021 Nam•- DENNIS EDWARD SCUDDER Rel•vant prof•saional qualm1¢￿0￿¥) or body 1114nyl'. Addr•8#'. 32 N￿ON AB80T ROAD NORTHFLEET KENT DA11 70T IER