2021-04-01-accounts - 40th Strood Sea Scout Group

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Trustees' Annual Report

For the period

From (start date) 0 1 0 4 2 0 to end date 3 1 0 3 2

Section A Reference and administration details

Charity name

40th Strood Sea Scouts Group

Other names the charity is known by Registered charity number (if any) HQ registration number

Charity’s principal address

38th/40th Strood Sea Scout Group

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1 0 3 3 6 3 7
9 QUEENSWAY
ALLHALLOWS
KENT
Postcode M E 3 9 Q B
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Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator

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Dates acted if not
Trustee Name Office (if any)
for whole year
1 Michael Billin GSL
2 Jenny Lake Chairperson
3 Michael Turner Vice Chairperson
4 Martin Vinton Asst GSL
5 David Wraight Leader
6 Mark Billin Leader
7 Derek Smith Leader
8 Jayne Key Leader
9 Andy Munn Asst Leader
10 Cathy Younger Asst Leader
11 Darren Lake Trustee
12 Sue Turner Treasurer
13 Andy Cooper Trustee
14
15
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Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (3rd December 2018)

Section B

Structure, governance and management

Description of the charity’s trusts

Type of governing document

The Group's governing documents are those of the The S Association. They consist of a Royal Charter, which in turn authority to the Bye Laws of the Association and The Poli Organisation and Rules of The Scout Association.

(e.g. trust deed, constitution) How the charity is constituted

The Group is a trust established under its rules which are to all Scouts.

(e.g. trust, association, company)

Trustee selection methods

(e.g. appointed by, elected by)

The Trustees are appointed in accordance with the Policy Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional information, where relevant, about:

The Group is managed by the Group Executive Committe members of which are the ‘Charity Trustees’ of the Scout which is an educational charity. As charity trustees they a responsible for complying with legislation applicable to ch This includes the registration, keeping proper accounts an returns to the Charity Commission as appropriate.

Policies and procedures adopted for:

a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them

The Committee consists of 3 independent representative Treasurer and Secretary together with the Group Scout Le individual section leaders (if opted to take on the respons parent’s representation and meets every month.

Members of the Executive Committee complete 'Essentia Information for Executive Committee' training within the months of joining the committee.

This Group Executive Committee exists to support the Gr Leader in meeting the responsibilities of the appointment responsible for:

The maintenance of Group property;

The raising of funds and the administration of Group finan The insurance of persons, property and equipment; Group public occasions;

Assisting in the recruitment of leaders and other adult su Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than are elected.

2 LT700001 (3rd December 2018)

Section B Structure, governance and management (continue Risk and Internal Control The Group Executive Committee has identified the major which they believe the Group is exposed, these have bee and systems have been established to mitigate against th main areas of concern that have been identified are:

Damage to the building, property and equipment. The Gr request the use of buildings, property and equipment from neighbouring organisations such as the church, communi and other Scout Groups. Similar reciprocal arrangements these organisations. The Group has sufficient buildings an insurance in place to mitigate against permanent loss.

Injury to leaders, helpers, supporters and members. The through the capitation fees contributes to the Scout Asso national accident insurance policy. Risk Assessments are before all activities.

Reduced income from fund raising. The Group is primarily upon income from subscriptions and fundraising. The gro hold a reserve to ensure the continuity of activities shoul a major reduction in income. The Committee could raise t subscriptions to increase the income to the group on an o basis, either temporarily or permanently.

Reduction or loss of leaders. The group is totally reliant u volunteers to run and administer the activities of the grou was a reduction in the number of leaders to an unaccepta a particular section or the group as a whole then there wo to be a contraction, consolidation or closure of a section. worst case scenario the complete closure of the Group.

Reduction or loss of members. The Group provides activit young people aged 6 to 18. If there was a reduction in me in a particular section or the group as whole then there w to be a contraction, consolidation or closure of a section. worst case scenario the complete closure of the Group. Risk and Internal Control

The group has in place systems of internal controls that a designed to provide reasonable assurance against mater mismanagement or loss, these include 2 signatories for a payments and a comprehensive insurance policies to ens insurable risks are covered.

3 LT700001 (3rd December 2018)

Section C Objectives and activities Summary of the objects of the charity set The Purpose of Scouting out in its governing document Scouting exists to actively engage and support young peo personal development, empowering them to make a positive contribution to soci

The Values of Scouting

As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustwo loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in w live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we co-op others and make friends.

The Scout Method

Scouting takes place when young people, in partnership w work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection

take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

Summary of the main activities in relation to these objects

At the start of the new financial and Scouting year of A March 2021 Covid 19 virus forced all scouting to close fa meetings. The only way each section could meet was medial platforms or Zoom. There was a short opportunity face before returning to virtual meetings. The big positi this, is that it gave the group the opportunity to com maintenance and upgrade facilities, all completed by le executive members, volunteers.

Additional details of the objectives and activities (optional information but encouraged as best pract

You may choose to include further statements, where relevant, about:

policy on grantmaking;
contribution made by volunteers;
policy on investments.

Public benefit statement

The Group meets the Charity Commission's public benefit under both the advancement of education and the advan citizenship or community development headings.

4 LT700001 (3rd December 2018)

Section D	Achievements and performance
Summary of the main achievements of the charity during the year	Erection of new Security fence around the Group HQ site. Rewire and certifcation of the electrics within the Group Refurbishment of toilets and construction of disabled toile HQ site. Construction of a rife range at Group HQ site.
Section E	Financial Review
Brief statement of the charity’s policy on
reserves	Reserves Policy
Quantify and explain any designations	The Group's policy on reserves is to hold sufcient r continue the charitable activities of the group should fundraising activities fall short. The Group Executive considers that the group should hold a sum equivalent to running costs, circa £13000. The Group held reserves of approximately £30000 aga year end. This is above the level required for operating However the excess has been transferred to a savings the groups name.
Details of any funds materially in defcit
(circumstances plus steps to eliminate)	None

5 LT700001 (3rd December 2018)

Further financial review details (optional information)

You may choose to include additional

information, where relevant, about: Investment Policy

the charity’s principal sources of funds (including any fundraising);

The Group's Income and Expenditure is very small and as consequence does not have sufficient funds to invest in lo investments such as stocks and shares. The Group has th adopted a low risk strategy to the investment of its funds are held in cash using only mainstream banks or building or The Scout Association's Short Term Investment Service

how expenditure has supported the key objectives of the charity;

The Group Executive regularly monitors the levels of ban and the interest rates received to ensure the group obtai maximum value and income from its banking arrangeme Occasionally this may involve using an account that requ period of notice before funds may be withdrawn, before d Group Executive considers the cash flow requirements.

investment policy and objectives;

Investment Policy

The Group does not have sufficient funds to invest in investments. The Group has therefore adopted a strategy to the investment of its funds. All funds are h using only mainstream banks or building societies.

Section F

Other Optional Information

Plans for future periods (details of any significant activities planned to achieve them)

Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) Sue Turner Full name(s) Sue Turner Position (eg Secretary, Chair) Treasurer Date 2 3 1 2 2 1

6 LT700001 (3rd December 2018)

7 LT700001 (3rd December 20181

cout n gives cy,

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e common
,
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e, the Group are harities. nd making s, Chair, eaders, sibility) and al first 5 roup Scout ts and is nce; pport; n those who

8 LT700001 (3rd December 2018)

d) risks to en reviewed hem. The roup would m ity centre exist with nd contents Group ociations undertaken y reliant up does d there be the value of ongoing pon up. If there able level in ould have In the ties for all embership would have In the are ial all sure that

9 LT700001 (3rd December 2018)

ople in their ety. rthy and which we perate with with adults, pril 2020 - ace to face via social y for face to ive from all mplete eaders and i ice) t criteria ncement of

10 LT700001 (3rd December 2018)

. HQ site. et at Group

resources to income and Committee o 12 months ainst this at g expenses. s account in

11 LT700001 (3rd December 2018)

s a onger-term herefore s. All funds societies e. k balances ns nts. ires a doing so the longer term risk averse held in cash

12 LT700001 (3rd December 2018)

40th Strood Sea Scouts

Receipts & Payments Account Summary 31st March 2021 Total Receipts for the Year Total Payments for the Year Net Receipts (Payments) for the Year Cash, Bank & Similar funds brought forward Cash, Bank & Similar funds carried forward	This Year £ 33,387.28 14,185.02
	19,202.26 £23,654.57
	42,856.83

40th Strood Sea Scouts

Statement of Assets & Liabilities 31st March 2021 Monetary Assets Bank Current Account Bank Deposit Account Bank Term Deposits Building Society Accounts Monies owed to Solicitor and Surveyor Cash In Hand	This Year £ 42,856.83 -
	42,856.83

40th Strood Sea Scouts

Receipts for the year ended 31st March 2021 Membership Subscriptions Less Paid Investment Income Received Bank Interest Building Society Interest The Scout Assoc'n Short Term Investment Service Dividends and interest Property Rents Donations/Grants Activities Camps Outings Fund Raising Fund Raising Other Income Income tax recovered on subs & donations Income tax recovered on Dividends & Interest Sundry Receipts Miscellaneous Rebates Badge Receipts Loans Received Total Receipts For The Year	This Year £ 6,272.50
	6,272.50 26,543.46
	26,543.46 - - - - - - 571.32
	571.32
	33,387.28

40th Strood Sea Scouts

Payments for the year ended 31st March 2021 Premises Rent - Boat space Rates - Water Light & Heat Insurances Repairs & Renewals Donations/Grants Activities Camps Outings Fund Raising Expenses Admin/Establishment Expenses Helpers Ins/First aid kits Land Purchase Other Expenses Trustees Expenses Other Expenses/Courses/Equipment Purchase of Capital Equipment Purchase of Badges Sundry Payments - Capitation/misc Sundry Payments - Section Items Total Payments For The Year	This Year £ 750 670.39 901.56 1,768.60 6,516.58
	10,607.13
	- - -
	- -
	- 460.95
	460.95 163.21
	163.21 - - 256.12 2,563.11 134.5
	2,953.73
	14,185.02

Previous Year £ 25,650.34 27,671.46 -2,021.12 25,675.69 23,654.57

Previous Year

£

23,654.57

23,654.57

Previous Year

£

9,635.50 9,635.50

6,509.96 6,509.96 7,862.78 680 8,542.78 768.1 768.1 - 194 194

25,650.34

Previous Year

£

150 249.06 816.35 2,330.20 8,763.28 12,308.89 - 7,274.56 482.34 7,756.90 266 266 435.06 435.06 1,524.00 1,524.00 - - 738.64 3,187.64 1,454.33 5,380.61 27,671.46

Trustees' Annual Report

For the period

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From (start date) 0 1 0 4 2 0 to end date 3 1 0
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Section A Reference and administration details

Charity name

40th Strood Sea Scouts Group

Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address

38th/40th Strood Sea Scout Group

1 0 3 3 6 3 7 9 QUEENSWAY ALLHALLOWS KENT Postcode M E 3 9

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulato

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Dates acted if not for
Trustee Name Office (if any)
whole year
1 Michael Billin GSL
2 Jenny Lake Chairperson
3 Michael Turner Vice Chairperson
4 Martin Vinton Asst GSL
5 David Wraight Leader
6 Mark Billin Leader
7 Derek Smith Leader
8 Jayne Key Leader
9 Andy Munn Asst Leader
10 Cathy Younger Asst Leader
11 Darren Lake Trustee
12 Sue Turner Treasurer
13 Andy Cooper Trustee
14
15
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Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

9 LT700001 (3rd December 2018)

Section B

Structure, governance and management

Description of the charity’s trusts

Type of governing document

The Group's governing documents are those of the T They consist of a Royal Charter, which in turn gives Laws of the Association and The Policy, Organisation Association.

(e.g. trust deed, constitution)

How the charity is constituted

The Group is a trust established under its rules whic Scouts.

(e.g. trust, association, company)

Trustee selection methods

(e.g. appointed by, elected by)

The Trustees are appointed in accordance with the P Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional information, where relevant, about:

The Group is managed by the Group Executive Com which are the ‘Charity Trustees’ of the Scout Group w charity. As charity trustees they are responsible for c legislation applicable to charities. This includes the proper accounts and making returns to the Charity C appropriate.

Policies and procedures adopted for:

a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them

The Committee consists of 3 independent represent and Secretary together with the Group Scout Leader leaders (if opted to take on the responsibility) and p and meets every month.

Members of the Executive Committee complete 'Ess Executive Committee' training within the first 5 mon committee.

This Group Executive Committee exists to support th in meeting the responsibilities of the appointments a The maintenance of Group property;

The raising of funds and the administration of Group The insurance of persons, property and equipment; Group public occasions;

Assisting in the recruitment of leaders and other adu Appointing any sub committees that may be require Appointing Group Administrators and Advisors other elected.

10 LT700001 (3rd December 2018)

Section B

Structure, governance and management (cont Risk and Internal Control

The Group Executive Committee has identified the m they believe the Group is exposed, these have been have been established to mitigate against them. The that have been identified are:

Damage to the building, property and equipment. Th the use of buildings, property and equipment from n organisations such as the church, community centre Groups. Similar reciprocal arrangements exist with t Group has sufficient buildings and contents insuranc against permanent loss.

Injury to leaders, helpers, supporters and members. capitation fees contributes to the Scout Associations insurance policy. Risk Assessments are undertaken b

Reduced income from fund raising. The Group is prim income from subscriptions and fundraising. The grou to ensure the continuity of activities should there be income. The Committee could raise the value of sub the income to the group on an ongoing basis, either permanently.

Reduction or loss of leaders. The group is totally reli run and administer the activities of the group. If the the number of leaders to an unacceptable level in a the group as a whole then there would have to be a consolidation or closure of a section. In the worst ca complete closure of the Group.

Reduction or loss of members. The Group provides a people aged 6 to 18. If there was a reduction in mem section or the group as whole then there would have consolidation or closure of a section. In the worst ca complete closure of the Group.

Risk and Internal Control

The group has in place systems of internal controls t provide reasonable assurance against material mism these include 2 signatories for all payments and a c insurance policies to ensure that insurable risks are

11 LT700001 (3rd December 2018)

Section C Objectives and activities Summary of the objects of the charity set out in its governing document The Purpose of Scouting Scouting exists to actively engage and support youn personal development, empowering them to make a positive contribution to The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, tru Respect - We have self-respect and respect for othe Care - We support others and take care of the world Belief - We explore our faiths, beliefs and attitudes Co-operation - We make a positive difference; we and make friends.

The Scout Method Scouting takes place when young people, in partner together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

Summary of the main activities in relation to these objects

At the start of the new financial and Scouting yea 2021 Covid 19 virus forced all scouting to close face only way each section could meet was via social me There was a short opportunity for face to face bef meetings. The big positive from all this, is that i opportunity to complete maintenance and upgrade by leaders and executive members, v

Additional details of the objectives and activities (optional information but encouraged as best pract

You may choose to include further statements, where relevant, about:

policy on grantmaking;
contribution made by volunteers;
policy on investments.

Public benefit statement

The Group meets the Charity Commission's public b both the advancement of education and the advanc community development headings.

12 LT700001 (3rd December 2018)

Section D	Achievements and performance
Summary of the main achievements of the charity during the year	Erection of new Security fence around the Group HQ Rewire and certifcation of the electrics within the G Refurbishment of toilets and construction of disabled site. Construction of a rife range at Group HQ site.
Section E	Financial Review
Brief statement of the charity’s policy on
reserves	Reserves Policy
Quantify and explain any designations	The Group's policy on reserves is to hold sufcien the charitable activities of the group should in activities fall short. The Group Executive Commit group should hold a sum equivalent to 12 mont £13000. The Group held reserves of approximately £30000 a This is above the level required for operating e excess has been transferred to a savings account in
Details of any funds materially in defcit
(circumstances plus steps to eliminate)	None

13 LT700001 (3rd December 2018)

Further financial review details (optional information)

You may choose to include additional

information, where relevant, about: Investment Policy

the charity’s principal sources of funds (including any fundraising);

The Group's Income and Expenditure is very small a does not have sufficient funds to invest in longer-ter stocks and shares. The Group has therefore adopted the investment of its funds. All funds are held in cas mainstream banks or building societies or The Scout Term Investment Service.

how expenditure has supported the key objectives of the charity;

The Group Executive regularly monitors the levels o interest rates received to ensure the group obtains m income from its banking arrangements. Occasionally an account that requires a period of notice before fu before doing so the Group Executive considers the c

investment policy and objectives;

Investment Policy

The Group does not have sufficient funds to investments. The Group has therefore adopted a ris investment of its funds. All funds are held in cash banks or building societies.

Section F Other Optional Information

Plans for future periods (details of any significant activities planned to achieve them)

Section G

Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) Sue Turner Full name(s) Sue Turner Position (eg Secretary, Chair) Treasurer Date 2 3 1 2 2 1

14 LT700001 (3rd December 2018)

15 LT70000113rd December 2018)

The Scout Association. authority to the Bye n and Rules of The Scout

ch are common to all

Policy, Organisation and

mittee, the members of which is an educational complying with registration, keeping Commission as

tatives, Chair, Treasurer rs, individual section arent’s representation

sential Information for nths of joining the

he Group Scout Leader and is responsible for:

p finance;

ult support; ed; r than those who are

16 LT700001 (3rd December 2018)

tinued)

major risks to which n reviewed and systems e main areas of concern he Group would request neighbouring e and other Scout these organisations. The ce in place to mitigate . The Group through the s national accident before all activities. marily reliant upon up does hold a reserve e a major reduction in bscriptions to increase r temporarily or

ant upon volunteers to re was a reduction in particular section or contraction, ase scenario the

activities for all young mbership in a particular e to be a contraction, ase scenario the

that are designed to management or loss, omprehensive covered.

17 LT700001 (3rd December 2018)

ng people in their o society. ustworthy and loyal. ers. d in which we live. . co-operate with others rship with adults, work

r of April 2020 - March e to face meetings. The edial platforms or Zoom. fore returning to virtual t gave the group the facilities, all completed volunteers.

tice)

enefit criteria under ement of citizenship or

18 LT700001 (3rd December 2018)

Q site. roup HQ site. d toilet at Group HQ

nt resources to continue ncome and fundraising ttee considers that the ths running costs, circa

against this at year end. expenses. However the the groups name.

19 LT700001 (3rd December 2018)

and as a consequence rm investments such as d a low risk strategy to sh using only t Association's Short f bank balances and the maximum value and y this may involve using unds may be withdrawn, cash flow requirements. invest in longer term sk averse strategy to the using only mainstream

20 LT700001 (3rd December 2018)

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