## Trustees' Annual Report
## For the period
From (start date) **0 1 0 4 2 0** to end date **3 1 0 3 2**
**Section A Reference and administration details**
Charity name
40th Strood Sea Scouts Group
Other names the charity is known by Registered charity number (if any) HQ registration number
Charity’s principal address
38th/40th Strood Sea Scout Group
**----- Start of picture text -----**
1 0 3 3 6 3 7
9 QUEENSWAY
ALLHALLOWS
KENT
Postcode M E 3 9 Q B
**----- End of picture text -----**
Names of the charity trustees who manage the charity
_(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator_
**----- Start of picture text -----**
Dates acted if not
Trustee Name Office (if any)
for whole year
1 Michael Billin GSL
2 Jenny Lake Chairperson
3 Michael Turner Vice Chairperson
4 Martin Vinton Asst GSL
5 David Wraight Leader
6 Mark Billin Leader
7 Derek Smith Leader
8 Jayne Key Leader
9 Andy Munn Asst Leader
10 Cathy Younger Asst Leader
11 Darren Lake Trustee
12 Sue Turner Treasurer
13 Andy Cooper Trustee
14
15
**----- End of picture text -----**
Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_
Type of advisor Name Address
1 LT700001 (3rd December 2018)
## **Section B**
## **Structure, governance and management**
Description of the charity’s trusts
Type of governing document
The Group's governing documents are those of the The S Association. They consist of a Royal Charter, which in turn authority to the Bye Laws of the Association and The Poli Organisation and Rules of The Scout Association.
(e.g. trust deed, constitution) How the charity is constituted
The Group is a trust established under its rules which are to all Scouts.
(e.g. trust, association, company)
Trustee selection methods
(e.g. appointed by, elected by)
The Trustees are appointed in accordance with the Policy Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional information, where relevant, about:
The Group is managed by the Group Executive Committe members of which are the ‘Charity Trustees’ of the Scout which is an educational charity. As charity trustees they a responsible for complying with legislation applicable to ch This includes the registration, keeping proper accounts an returns to the Charity Commission as appropriate.
Policies and procedures adopted for:
a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
The Committee consists of 3 independent representative Treasurer and Secretary together with the Group Scout Le individual section leaders (if opted to take on the respons parent’s representation and meets every month.
Members of the Executive Committee complete _'Essentia Information for Executive Committee'_ training within the months of joining the committee.
This Group Executive Committee exists to support the Gr Leader in meeting the responsibilities of the appointment responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finan The insurance of persons, property and equipment; Group public occasions;
Assisting in the recruitment of leaders and other adult su Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than are elected.
2 LT700001 (3rd December 2018)
**Section B Structure, governance and management (continue Risk and Internal Control** The Group Executive Committee has identified the major which they believe the Group is exposed, these have bee and systems have been established to mitigate against th main areas of concern that have been identified are:
Damage to the building, property and equipment. The Gr request the use of buildings, property and equipment from neighbouring organisations such as the church, communi and other Scout Groups. Similar reciprocal arrangements these organisations. The Group has sufficient buildings an insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The through the capitation fees contributes to the Scout Asso national accident insurance policy. Risk Assessments are before all activities.
Reduced income from fund raising. The Group is primarily upon income from subscriptions and fundraising. The gro hold a reserve to ensure the continuity of activities shoul a major reduction in income. The Committee could raise t subscriptions to increase the income to the group on an o basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant u volunteers to run and administer the activities of the grou was a reduction in the number of leaders to an unaccepta a particular section or the group as a whole then there wo to be a contraction, consolidation or closure of a section. worst case scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activit young people aged 6 to 18. If there was a reduction in me in a particular section or the group as whole then there w to be a contraction, consolidation or closure of a section. worst case scenario the complete closure of the Group. **Risk and Internal Control**
The group has in place systems of internal controls that a designed to provide reasonable assurance against mater mismanagement or loss, these include 2 signatories for a payments and a comprehensive insurance policies to ens insurable risks are covered.
3 LT700001 (3rd December 2018)
**Section C Objectives and activities** Summary of the objects of the charity set **The Purpose of Scouting** out in its governing document Scouting exists to actively engage and support young peo personal development, empowering them to make a positive contribution to soci
## **The Values of Scouting**
As Scouts we are guided by these values: **Integrity -** We act with integrity; we are honest, trustwo loyal. **Respect -** We have self-respect and respect for others. **Care -** We support others and take care of the world in w live. **Belief -** We explore our faiths, beliefs and attitudes. **Co-operation -** We make a positive difference; we co-op others and make friends.
## **The Scout Method**
Scouting takes place when young people, in partnership w work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection
- take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.
Summary of the main activities in relation to these objects
At the start of the new financial and Scouting year of A March 2021 Covid 19 virus forced all scouting to close fa meetings. The only way each section could meet was medial platforms or Zoom. There was a short opportunity face before returning to virtual meetings. The big positi this, is that it gave the group the opportunity to com maintenance and upgrade facilities, all completed by le executive members, volunteers.
Additional details of the objectives and activities (optional information but encouraged as best pract
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- contribution made by volunteers;
- policy on investments.
Public benefit statement
The Group meets the Charity Commission's public benefit under both the advancement of education and the advan citizenship or community development headings.
4 LT700001 (3rd December 2018)
|**Section D**|**Achievements and performance**|
|---|---|
|Summary of the main achievements of
the charity during the year|Erection of new Security fence around the Group HQ site.
Rewire and certifcation of the electrics within the Group
Refurbishment of toilets and construction of disabled toile
HQ site.
Construction of a rife range at Group HQ site.|
|**Section E**|**Financial Review**|
|Brief statement of the charity’s policy on||
|reserves|**Reserves Policy**|
|Quantify and explain any designations|The Group's policy on reserves is to hold sufcient r
continue the charitable activities of the group should
fundraising activities fall short. The Group Executive
considers that the group should hold a sum equivalent to
running costs, circa £13000.
The Group held reserves of approximately £30000 aga
year end. This is above the level required for operating
However the excess has been transferred to a savings
the groups name.|
|Details of any funds materially in defcit||
|(circumstances plus steps to eliminate)|None|
5 LT700001 (3rd December 2018)
Further financial review details (optional information)
You **may choose** to include additional
information, where relevant, about: **Investment Policy**
- the charity’s principal sources of funds (including any fundraising);
The Group's Income and Expenditure is very small and as consequence does not have sufficient funds to invest in lo investments such as stocks and shares. The Group has th adopted a low risk strategy to the investment of its funds are held in cash using only mainstream banks or building or The Scout Association's Short Term Investment Service
- how expenditure has supported the key objectives of the charity;
The Group Executive regularly monitors the levels of ban and the interest rates received to ensure the group obtai maximum value and income from its banking arrangeme Occasionally this may involve using an account that requ period of notice before funds may be withdrawn, before d Group Executive considers the cash flow requirements.
- investment policy and objectives;
## **Investment Policy**
The Group does not have sufficient funds to invest in investments. The Group has therefore adopted a strategy to the investment of its funds. All funds are h using only mainstream banks or building societies.
## **Section F**
## **Other Optional Information**
Plans for future periods (details of any significant activities planned to achieve them)
## **Section G Declaration**
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s) Sue Turner Full name(s) Sue Turner Position (eg Secretary, Chair) Treasurer Date 2 3 1 2 2 1
6 LT700001 (3rd December 2018)
7 LT700001 (3rd December 20181
cout n gives cy,
**----- Start of picture text -----**
e common
,
**----- End of picture text -----**
e, the Group are harities. nd making s, Chair, eaders, sibility) and _al_ first 5 roup Scout ts and is nce; pport; n those who
8 LT700001 (3rd December 2018)
**d)** risks to en reviewed hem. The roup would m ity centre exist with nd contents Group ociations undertaken y reliant up does d there be the value of ongoing pon up. If there able level in ould have In the ties for all embership would have In the are ial all sure that
9 LT700001 (3rd December 2018)
ople in their ety. rthy and which we perate with with adults, pril 2020 - ace to face via social y for face to ive from all mplete eaders and i ice) t criteria ncement of
10 LT700001 (3rd December 2018)
. HQ site. et at Group
resources to income and Committee o 12 months ainst this at g expenses. s account in
11 LT700001 (3rd December 2018)
s a onger-term herefore s. All funds societies e. k balances ns nts. ires a doing so the longer term risk averse held in cash
12 LT700001 (3rd December 2018)
## **40th Strood Sea Scouts**
|**Receipts & Payments Account Summary**
**31st March 2021**
Total Receipts for the Year
Total Payments for the Year
Net Receipts (Payments) for the Year
Cash, Bank & Similar funds brought forward
Cash, Bank & Similar funds carried forward|**This Year**
**£**
33,387.28
14,185.02|
|---|---|
||19,202.26
£23,654.57|
||**42,856.83**|
## **40th Strood Sea Scouts**
|**Statement of Assets & Liabilities**
**31st March 2021**
Monetary Assets
Bank Current Account
Bank Deposit Account
Bank Term Deposits
Building Society Accounts
Monies owed to Solicitor and Surveyor
Cash In Hand|**This Year**
**£**
42,856.83
-|
|---|---|
||**42,856.83**|
## **40th Strood Sea Scouts**
|**Receipts for the year ended**
**31st March 2021**
Membership Subscriptions
Less Paid
Investment Income Received
Bank Interest
Building Society Interest
The Scout Assoc'n Short Term Investment Service
Dividends and interest
Property Rents
Donations/Grants
Activities
Camps
Outings
Fund Raising
Fund Raising
Other Income
Income tax recovered on subs & donations
Income tax recovered on Dividends & Interest
Sundry Receipts
Miscellaneous
Rebates
Badge Receipts
Loans Received
Total Receipts For The Year|**This Year**
**£**
6,272.50|
|---|---|
||**6,272.50**
26,543.46|
||**26,543.46**
-
-
-
-
-
-
571.32|
||**571.32**|
||**33,387.28**|
## **40th Strood Sea Scouts**
|**Payments for the year ended**
**31st March 2021**
Premises
Rent - Boat space
Rates - Water
Light & Heat
Insurances
Repairs & Renewals
Donations/Grants
Activities
Camps
Outings
Fund Raising Expenses
Admin/Establishment Expenses
Helpers Ins/First aid kits
Land Purchase
Other Expenses
Trustees Expenses
Other Expenses/Courses/Equipment
Purchase of Capital Equipment
Purchase of Badges
Sundry Payments - Capitation/misc
Sundry Payments - Section Items
Total Payments For The Year|**This Year**
**£**
750
670.39
901.56
1,768.60
6,516.58|
|---|---|
||**10,607.13**|
||-
-
-|
||-
-|
||-
460.95|
||**460.95**
163.21|
||**163.21**
-
-
256.12
2,563.11
134.5|
||**2,953.73**|
||**14,185.02**|
**Previous Year £** 25,650.34 27,671.46 -2,021.12 25,675.69 **23,654.57**
## **Previous Year**
## **£**
23,654.57
**23,654.57**
## **Previous Year**
## **£**
9,635.50 **9,635.50**
6,509.96 **6,509.96** 7,862.78 680 **8,542.78** 768.1 **768.1** - 194 **194**
**25,650.34**
## **Previous Year**
## **£**
150 249.06 816.35 2,330.20 8,763.28 **12,308.89** - 7,274.56 482.34 **7,756.90** 266 **266** 435.06 **435.06** 1,524.00 **1,524.00** - - 738.64 3,187.64 1,454.33 **5,380.61 27,671.46**
## Trustees' Annual Report
## For the period
**----- Start of picture text -----**
From (start date) 0 1 0 4 2 0 to end date 3 1 0
**----- End of picture text -----**
**Section A Reference and administration details**
Charity name
40th Strood Sea Scouts Group
Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address
38th/40th Strood Sea Scout Group
1 0 3 3 6 3 7 9 QUEENSWAY ALLHALLOWS KENT Postcode M E 3 9
## Names of the charity trustees who manage the charity
_(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulato_
**----- Start of picture text -----**
Dates acted if not for
Trustee Name Office (if any)
whole year
1 Michael Billin GSL
2 Jenny Lake Chairperson
3 Michael Turner Vice Chairperson
4 Martin Vinton Asst GSL
5 David Wraight Leader
6 Mark Billin Leader
7 Derek Smith Leader
8 Jayne Key Leader
9 Andy Munn Asst Leader
10 Cathy Younger Asst Leader
11 Darren Lake Trustee
12 Sue Turner Treasurer
13 Andy Cooper Trustee
14
15
**----- End of picture text -----**
Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_
Type of advisor Name Address
9 LT700001 (3rd December 2018)
## **Section B**
## **Structure, governance and management**
Description of the charity’s trusts
Type of governing document
The Group's governing documents are those of the T They consist of a Royal Charter, which in turn gives Laws of the Association and The Policy, Organisation Association.
(e.g. trust deed, constitution)
How the charity is constituted
The Group is a trust established under its rules whic Scouts.
(e.g. trust, association, company)
Trustee selection methods
(e.g. appointed by, elected by)
The Trustees are appointed in accordance with the P Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional information, where relevant, about:
The Group is managed by the Group Executive Com which are the ‘Charity Trustees’ of the Scout Group w charity. As charity trustees they are responsible for c legislation applicable to charities. This includes the proper accounts and making returns to the Charity C appropriate.
Policies and procedures adopted for:
a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
The Committee consists of 3 independent represent and Secretary together with the Group Scout Leader leaders (if opted to take on the responsibility) and p and meets every month.
Members of the Executive Committee complete _'Ess Executive Committee'_ training within the first 5 mon committee.
This Group Executive Committee exists to support th in meeting the responsibilities of the appointments a The maintenance of Group property;
The raising of funds and the administration of Group The insurance of persons, property and equipment; Group public occasions;
Assisting in the recruitment of leaders and other adu Appointing any sub committees that may be require Appointing Group Administrators and Advisors other elected.
10 LT700001 (3rd December 2018)
**Section B**
## **Structure, governance and management (cont Risk and Internal Control**
The Group Executive Committee has identified the m they believe the Group is exposed, these have been have been established to mitigate against them. The that have been identified are:
Damage to the building, property and equipment. Th the use of buildings, property and equipment from n organisations such as the church, community centre Groups. Similar reciprocal arrangements exist with t Group has sufficient buildings and contents insuranc against permanent loss.
Injury to leaders, helpers, supporters and members. capitation fees contributes to the Scout Associations insurance policy. Risk Assessments are undertaken b
Reduced income from fund raising. The Group is prim income from subscriptions and fundraising. The grou to ensure the continuity of activities should there be income. The Committee could raise the value of sub the income to the group on an ongoing basis, either permanently.
Reduction or loss of leaders. The group is totally reli run and administer the activities of the group. If the the number of leaders to an unacceptable level in a the group as a whole then there would have to be a consolidation or closure of a section. In the worst ca complete closure of the Group.
Reduction or loss of members. The Group provides a people aged 6 to 18. If there was a reduction in mem section or the group as whole then there would have consolidation or closure of a section. In the worst ca complete closure of the Group.
## **Risk and Internal Control**
The group has in place systems of internal controls t provide reasonable assurance against material mism these include 2 signatories for all payments and a c insurance policies to ensure that insurable risks are
11 LT700001 (3rd December 2018)
**Section C Objectives and activities** Summary of the objects of the charity set out in its governing document **The Purpose of Scouting** Scouting exists to actively engage and support youn personal development, empowering them to make a positive contribution to **The Values of Scouting** As Scouts we are guided by these values: **Integrity -** We act with integrity; we are honest, tru **Respect -** We have self-respect and respect for othe **Care -** We support others and take care of the world **Belief -** We explore our faiths, beliefs and attitudes **Co-operation -** We make a positive difference; we and make friends.
**The Scout Method** Scouting takes place when young people, in partner together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.
Summary of the main activities in relation to these objects
At the start of the new financial and Scouting yea 2021 Covid 19 virus forced all scouting to close face only way each section could meet was via social me There was a short opportunity for face to face bef meetings. The big positive from all this, is that i opportunity to complete maintenance and upgrade by leaders and executive members, v
Additional details of the objectives and activities (optional information but encouraged as best pract
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- contribution made by volunteers;
- policy on investments.
Public benefit statement
The Group meets the Charity Commission's public b both the advancement of education and the advanc community development headings.
12 LT700001 (3rd December 2018)
|**Section D**|**Achievements and performance**|
|---|---|
|Summary of the main achievements of
the charity during the year|Erection of new Security fence around the Group HQ
Rewire and certifcation of the electrics within the G
Refurbishment of toilets and construction of disabled
site.
Construction of a rife range at Group HQ site.|
|**Section E**|**Financial Review**|
|Brief statement of the charity’s policy on||
|reserves|**Reserves Policy**|
|Quantify and explain any designations|The Group's policy on reserves is to hold sufcien
the charitable activities of the group should in
activities fall short. The Group Executive Commit
group should hold a sum equivalent to 12 mont
£13000.
The Group held reserves of approximately £30000 a
This is above the level required for operating e
excess has been transferred to a savings account in|
|Details of any funds materially in defcit||
|(circumstances plus steps to eliminate)|None|
13 LT700001 (3rd December 2018)
Further financial review details (optional information)
## You **may choose** to include additional
information, where relevant, about: **Investment Policy**
- the charity’s principal sources of funds (including any fundraising);
The Group's Income and Expenditure is very small a does not have sufficient funds to invest in longer-ter stocks and shares. The Group has therefore adopted the investment of its funds. All funds are held in cas mainstream banks or building societies or The Scout Term Investment Service.
- how expenditure has supported the key objectives of the charity;
The Group Executive regularly monitors the levels o interest rates received to ensure the group obtains m income from its banking arrangements. Occasionally an account that requires a period of notice before fu before doing so the Group Executive considers the c
- investment policy and objectives;
## **Investment Policy**
The Group does not have sufficient funds to investments. The Group has therefore adopted a ris investment of its funds. All funds are held in cash banks or building societies.
## **Section F Other Optional Information**
Plans for future periods (details of any significant activities planned to achieve them)
## **Section G**
## **Declaration**
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s) Sue Turner Full name(s) Sue Turner Position (eg Secretary, Chair) Treasurer Date 2 3 1 2 2 1
14 LT700001 (3rd December 2018)
15 LT70000113rd December 2018)
The Scout Association. authority to the Bye n and Rules of The Scout
ch are common to all
Policy, Organisation and
mittee, the members of which is an educational complying with registration, keeping Commission as
tatives, Chair, Treasurer rs, individual section arent’s representation
_sential Information for_ nths of joining the
he Group Scout Leader and is responsible for:
p finance;
ult support; ed; r than those who are
16 LT700001 (3rd December 2018)
## **tinued)**
major risks to which n reviewed and systems e main areas of concern he Group would request neighbouring e and other Scout these organisations. The ce in place to mitigate . The Group through the s national accident before all activities. marily reliant upon up does hold a reserve e a major reduction in bscriptions to increase r temporarily or
ant upon volunteers to re was a reduction in particular section or contraction, ase scenario the
activities for all young mbership in a particular e to be a contraction, ase scenario the
that are designed to management or loss, omprehensive covered.
17 LT700001 (3rd December 2018)
ng people in their o society. ustworthy and loyal. ers. d in which we live. . co-operate with others rship with adults, work
r of April 2020 - March e to face meetings. The edial platforms or Zoom. fore returning to virtual t gave the group the facilities, all completed volunteers.
tice)
enefit criteria under ement of citizenship or
18 LT700001 (3rd December 2018)
Q site. roup HQ site. d toilet at Group HQ
nt resources to continue ncome and fundraising ttee considers that the ths running costs, circa
against this at year end. expenses. However the the groups name.
19 LT700001 (3rd December 2018)
and as a consequence rm investments such as d a low risk strategy to sh using only t Association's Short f bank balances and the maximum value and y this may involve using unds may be withdrawn, cash flow requirements. invest in longer term sk averse strategy to the using only mainstream
20 LT700001 (3rd December 2018)
CHARITY COMMISSION
FOR ENGLAND AND WALES |
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