2023-08-31-accounts - West Wycombe Pre-School Playgroup

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Trustees' Annual Report for the period

Period start date Period end date Day 01 Month 09 Year 2022 Day 31 Month 08 Year 2023

From

Section A Reference and administration details

Charity name

West Wycombe Preschool Playgroup

Other names charity is known by

Registered charity number (if any) 1033562

Charity's principal address School House Church Lane West Wycombe, Bucks Postcode HP14 3AH

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Susan Chester	Chair
	Jacob Jull	Treasurer
	Louise Thomas	Trustee
	Sarah Hayes	Trustee
	Hannah Hampton Jones	Trustee
	Kate Diston	Trustee

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

March 2012

TAR

Names and addresses of advisers (Optional information)

Type of adviser	Name Address	Name Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constituation Adopted 17/9/91 Amended 16/1/2007, 2/2013, Type of governing document 12/2016 (eg. trust deed, constitution) Voluntary Management Committee How the charity is constituted (eg. trust, association, company) Appointed by Existing Trustees Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To provide care and education for children between the ages of 2 and 5 years old. We follow guidelines set out by Ofsted and the Early Years Foundation Stage to ensure children achieve their full potential in Preparation for school. We offer a safe, fun, and stimulating preschool for children of all backgrounds, regardless of race, religion, culture or disabilities

March 2012

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All sessions are planned in accordance with guideline set by Ofsted to ensure all areas of EYFS curriculum are covered. All activities we offer are available to all children in our setting. Each child is allocated a keyworker whom alongside the children parent/carer ensure they are achieving their full potential. Staff meet regularly to evaluate sessions and plan activities based on the needs and interests of children attending. Key workers will visit other settings of children that attend other settings. As part of the EYFS guide we also do 2-year home visits and complete a folder for each child who attends. We also liase with future Summary of the main reception schools to work with them for the benefit of each activities undertaken for the child. All staff are encouraged to attend training courses such as public benefit in relation to food hygiene, first aid and foundation in early years as well as these objects (include within SEN training. this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

March 2012

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

Now the majority of Covid restrictions lifted and we were able to get back to some normality. Although the cost-of-living crisis has put a black cloud over us like many early years’ settings, there has been lots of struggles and we were initially forecasting to lose £12,000 this year, which for a small setting like us was very daunting prospect. We were fortunate that the energy crisis didn’t affect us as our current rent includes all our utilities bill. The increase in Funded Places helped with the large increase in Living Wage.

This year, the committee hadn’t done as many events as we have done in previous years, and we were very conscious of asking our families for more money in the financial uncertainties. We carried on with our family partnership events like Christmas carol concert, walks in West Wycombe Park. We also had our second joint Fete with the School next door.

This year the staff have created some wonderful additions to our preschool. The creation of a new sensory room. The old driveway has been created into a new front garden. With plans a foot for more for next year.

The staff have blossomed this year. Everyone has a can-do attitude, supporting each other, teamwork is amazing. Preschool management team has ensured everything has run smoothly. Everything is handled and in good hands.

We have seen many children blossom with all the care and support the team have given them. This is a wonderful foundation for their educational journey. Looking forward to next year.

March 2012

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Section E Financial review

Preschool's contingency fund is held in a separate savings Brief statement of the account. These funds are the amount required for redundancy of charity’s policy on reserves staff and one terms expenditure of rent should or income drop or drastically reduce. Any excess income will continually go into contingency to top up reserves to ensure we are still within policy and ensure the village and community has a preschool for many years to come. Details of any funds materially n/a in deficit Further financial review details (Optional information)

Our principle source of income is through local council funding You may choose to include of 15 and 30 hours free childcare for 2,3,4 year olds. We also additional information, where receive income from those families who go beyond their relevant about: government entitlement.  the charity’s principal Our expenditure has provided the children with an outstanding sources of funds (including setting and excellent learning opportunities by using fun any fundraising); equipment and having highly trained and enthusiastic staff.  how expenditure has Staff go above and beyond with their planning to keep children supported the key objectives engaged and show a real passion to capture children's of the charity; imagination and to ensure they are learning and enjoy their time at preschool. We continue to pride ourselves on providing staff  investment policy and training when possible to keep them engaged with their objectives including any professions and up to date with any new developments in early ethical investment policy years education. adopted.

Section F Other optional information

As in previous years, the level of responsibility that parents as volunteer committees are required to assume can be onerous, especially as often there is an entirely new committee each year as children move onto different schools. We have been lucky to have some members that continue to dedicate their time and therefore provide a solid base when recruiting new members. There is a plan in place for the summer months to ensure that incoming members are well informed and ready to hit the ground come September to best support the preschool, the supervisor and staff.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Susan Chester Position (eg Secretary, Chair, Chair etc) Date 21st August 2024

March 2012

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Charity Name No (if any) WEST WYCOMBE PRESCHOOL PLAYGROUP 1033562 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/09/2022 31/08/2023

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 129,598 41,179 3,702 3,315 2,654 659 - 42 378 - - 181,443 - - -	Restricted funds to the nearest £ - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - -	Total funds to the nearest £ 129,598 41,179 3,702 3,315 2,654 659 - 42 378 - -	Last year to the nearest £
Government Funding	129,598			129,598	114,635
Fees from Parents	41,179			41,179	40,460
Donations	3,702			3,702	2,311
Fundraising	3,315			3,315	2,890
Grants received	2,654			2,654	900
Gift Aid received	659			659	-
Misc / Refunds	- 42			- 42	42
Interest Received	378			378	3
General training	-			-	-
	-			-	-
*Sub total*(Gross income for AR)	181,443			181,443	161,242
				- -
A2 Asset and investment sales, (see table).
	-			-
	-			-	-
*Sub total*	-			-	-
*Total receipts* A3 Payments				181,443 136,062 2,064 20,491 1,099 3,454 3,867 857 558 - 168,452 - - - 168,452
	181,443	-	-	181,443	161,242
	136,062 2,064 20,491 1,099 3,454 3,867 857 558 - 168,452 - - - 168,452 12,991 - 55,832 68,823	- - - - - - - - - - - - - - - - -	- - - - - - - - - - - - - - - - - -
Salaries and associated costs	136,062				121,829
Training	2,064				525
Rent and Premises	20,491				13,408
Food and Drink	1,099				1,251
Equipment and Materials	3,454				3,720
Office and Admin	3,867				5,195
FundraisingExpenses	857				432
Misc	558				301
Employee					-
Grant Spending	-				-
**Sub total **	168,452				146,661

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					146,661

	12,991	-	-	12,991	14,581
	-	-	-	-	-
	55,832	-	-	55,832	41,251
	68,823	-	-	68,823	55,832

CCXX R1 accounts (SS)

16/08/2024

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B4 Assets retained for the charity’s own use B3 Investment assets B2 Other monetary assets B1 Cash funds CCXX R2 accounts (SS)	Suppliers Payroll Taxes Pension contributions Details Details Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Debtors - Parents Details Cash pending Banking Paypal giving fund uk - pending transfer Fundraising Training Petty Cash Current Account Savings Account Signature ~~2~~	Unrestricted funds to nearest £ 13,118 55,065 - - 76 564 -	Unrestricted funds to nearest £ 13,118 55,065 - - 76 564 -	Unrestricted funds to nearest £ 13,118 55,065 - - 76 564 -
		13,118		-
		55,065		-
		-		-
		-		-
		76		-
		564
		-		-
		68,823		-
		OK

CCXX R2 accounts (SS)

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ members of

Charity Name

WEST WYCOMBE PRESCHOOL PLAYGROUP

31/08/2023

On accounts for the year ended Charity no (if any)

1033562

Set out on pages

(remember to include the page numbers of additional sheets)

Responsibilities and basis of report

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2021.

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets if they do not apply.

Tania Ryan 23/11/2023 Tania Ryan

Signed: Date: Name: Relevant professional qualification(s) or body (if any):

ACCA

October 2018

IER

Address:

4 Purbrock Ave

Watford

WD25 0AD

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER