## **Trustees' Annual Report for the period** Period start date Period end date Day 01 Month 09 Year 2022 Day 31 Month 08 Year 2023 **From** **To** ## Section A Reference and administration details **Charity name** West Wycombe Preschool Playgroup **Other names charity is known by** **Registered charity number (if any)** 1033562 **Charity's principal address** School House Church Lane West Wycombe, Bucks **Postcode HP14 3AH** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Susan Chester|Chair||| ||Jacob Jull|Treasurer||| ||Louise Thomas|Trustee||| ||Sarah Hayes|Trustee||| ||Hannah Hampton
Jones|Trustee||| ||Kate Diston|Trustee||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 **Names and addresses of advisers (Optional information)** |**Type of adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constituation Adopted 17/9/91 Amended 16/1/2007, 2/2013, Type of governing document 12/2016 (eg. trust deed, constitution) Voluntary Management Committee How the charity is constituted (eg. trust, association, company) Appointed by Existing Trustees Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To provide care and education for children between the ages of 2 and 5 years old. We follow guidelines set out by Ofsted and the Early Years Foundation Stage to ensure children achieve their full potential in Preparation for school. We offer a safe, fun, and stimulating preschool for children of all backgrounds, regardless of race, religion, culture or disabilities March **2012** **TAR** 2 All sessions are planned in accordance with guideline set by Ofsted to ensure all areas of EYFS curriculum are covered. All activities we offer are available to all children in our setting. Each child is allocated a keyworker whom alongside the children parent/carer ensure they are achieving their full potential. Staff meet regularly to evaluate sessions and plan activities based on the needs and interests of children attending. Key workers will visit other settings of children that attend other settings. As part of the EYFS guide we also do 2-year home visits and complete a folder for each child who attends. We also liase with future **Summary of the main** reception schools to work with them for the benefit of each **activities undertaken for the** child. All staff are encouraged to attend training courses such as **public benefit in relation to** food hygiene, first aid and foundation in early years as well as **these objects (include within** SEN training. **this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** Now the majority of Covid restrictions lifted and we were able to get back to some normality. Although the cost-of-living crisis has put a black cloud over us like many early years’ settings, there has been lots of struggles and we were initially forecasting to lose £12,000 this year, which for a small setting like us was very daunting prospect. We were fortunate that the energy crisis didn’t affect us as our current rent includes all our utilities bill. The increase in Funded Places helped with the large increase in Living Wage. This year, the committee hadn’t done as many events as we have done in previous years, and we were very conscious of asking our families for more money in the financial uncertainties. We carried on with our family partnership events like Christmas carol concert, walks in West Wycombe Park. We also had our second joint Fete with the School next door. This year the staff have created some wonderful additions to our preschool. The creation of a new sensory room. The old driveway has been created into a new front garden. With plans a foot for more for next year. The staff have blossomed this year. Everyone has a can-do attitude, supporting each other, teamwork is amazing. Preschool management team has ensured everything has run smoothly. Everything is handled and in good hands. We have seen many children blossom with all the care and support the team have given them. This is a wonderful foundation for their educational journey. Looking forward to next year. March **2012** **TAR** 4 ## **Section E Financial review** Preschool's contingency fund is held in a separate savings **Brief statement of the** account. These funds are the amount required for redundancy of **charity’s policy on reserves** staff and one terms expenditure of rent should or income drop or drastically reduce. Any excess income will continually go into contingency to top up reserves to ensure we are still within policy and ensure the village and community has a preschool for many years to come. **Details of any funds materially** n/a **in deficit Further financial review details (Optional information)** Our principle source of income is through local council funding You **may choose** to include of 15 and 30 hours free childcare for 2,3,4 year olds. We also additional information, where receive income from those families who go beyond their relevant about: government entitlement.  the charity’s principal Our expenditure has provided the children with an outstanding sources of funds (including setting and excellent learning opportunities by using fun any fundraising); equipment and having highly trained and enthusiastic staff.  how expenditure has Staff go above and beyond with their planning to keep children supported the key objectives engaged and show a real passion to capture children's of the charity; imagination and to ensure they are learning and enjoy their time at preschool. We continue to pride ourselves on providing staff  investment policy and training when possible to keep them engaged with their objectives including any professions and up to date with any new developments in early ethical investment policy years education. adopted. ## **Section F Other optional information** As in previous years, the level of responsibility that parents as volunteer committees are required to assume can be onerous, especially as often there is an entirely new committee each year as children move onto different schools. We have been lucky to have some members that continue to dedicate their time and therefore provide a solid base when recruiting new members. There is a plan in place for the summer months to ensure that incoming members are well informed and ready to hit the ground come September to best support the preschool, the supervisor and staff. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Susan Chester **Position (eg Secretary, Chair,** Chair **etc) Date** 21st August 2024 March **2012** **TAR** 5 **Charity Name No (if any) WEST WYCOMBE PRESCHOOL PLAYGROUP 1033562 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01/09/2022 31/08/2023 ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**129,598**
**41,179**
**3,702**
**3,315**
**2,654**
**659**
**- 42**
**378**
**-**
**-**
**181,443**
**-**
**-**
**-**|**Unrestricted**
**funds**
**to the nearest £**
**129,598**
**41,179**
**3,702**
**3,315**
**2,654**
**659**
**- 42**
**378**
**-**
**-**
**181,443**
**-**
**-**
**-**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**129,598**
**41,179**
**3,702**
**3,315**
**2,654**
**659**
**- 42**
**378**
**-**
**-**|**Total funds**
**to the nearest £**
**129,598**
**41,179**
**3,702**
**3,315**
**2,654**
**659**
**- 42**
**378**
**-**
**-**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---|---|---|---| |Government Funding|**129,598**||||||**129,598**||**114,635**| |Fees from Parents|**41,179**||||||**41,179**||**40,460**| |Donations|**3,702**||||||**3,702**||**2,311**| |Fundraising|**3,315**||||||**3,315**||**2,890**| |Grants received|**2,654**||||||**2,654**||**900**| |Gift Aid received|**659**||||||**659**||**-**| |Misc / Refunds|**- 42**||||||**- 42**||**42**| |Interest Received|**378**||||||**378**||**3**| |General training|**-**||||||**-**||**-**| ||**-**||||||**-**||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**181,443**||||||**181,443**||**161,242**| ||||||||**-**
**-**||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||**-**||||||**-**||| ||**-**||||||**-**||**-**| |**_Sub total_**|**-**||||||**-**||**-**| |**_Total receipts_**
**A3 Payments**|||||||**181,443**
**136,062**
**2,064**
**20,491**
**1,099**
**3,454**
**3,867**
**857**
**558**
**-**
**168,452**
**-**
**-**
**-**
**168,452**||| ||**181,443**||**-**||**-**||**181,443**||**161,242**| ||**136,062**
**2,064**
**20,491**
**1,099**
**3,454**
**3,867**
**857**
**558**
**-**
**168,452**
**-**
**-**
**-**
**168,452**
**12,991**
**-**
**55,832**
**68,823**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||||| |Salaries and associated costs|**136,062**||||||||**121,829**| |Training|**2,064**||||||||**525**| |Rent and Premises|**20,491**||||||||**13,408**| |Food and Drink|**1,099**||||||||**1,251**| |Equipment and Materials|**3,454**||||||||**3,720**| |Office and Admin|**3,867**||||||||**5,195**| |FundraisingExpenses|**857**||||||||**432**| |Misc|**558**||||||||**301**| |Employee|||||||||**-**| |Grant Spending|**-**||||||||**-**| |**_Sub total_ **|**168,452**||||||||**146,661**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| ||**-**||||||||| ||**-**||||||||| |**_Sub total_ **|**-**||||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**146,661**| ||||||||||| ||**12,991**||**-**||**-**||**12,991**||**14,581**| ||**-**||**-**||**-**||**-**||**-**| ||**55,832**||**-**||**-**||**55,832**||**41,251**| ||**68,823**||**-**||**-**||**68,823**||**55,832**| CCXX R1 accounts (SS) 16/08/2024 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**
CCXX R2 accounts (SS)|Suppliers
Payroll Taxes
Pension contributions
**Details**
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Debtors - Parents
**Details**
Cash pending Banking
Paypal giving fund uk - pending transfer
Fundraising
Training
Petty Cash
Current Account
Savings Account
Signature
~~2~~|**Unrestricted**
**funds**
**to nearest £**
**13,118**
**55,065**
**-**
**-**
**76**
**564**
**-**|**Unrestricted**
**funds**
**to nearest £**
**13,118**
**55,065**
**-**
**-**
**76**
**564**
**-**|**Unrestricted**
**funds**
**to nearest £**
**13,118**
**55,065**
**-**
**-**
**76**
**564**
**-**| |---|---|---|---|---| |||**13,118**||**-**| |||**55,065**||**-**| |||**-**||**-**| |||**-**||**-**| |||**76**||**-**| |||**564**||| |||**-**||**-**| |||**68,823**||**-**| |||OK||| CCXX R2 accounts (SS) ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/ members of** Charity Name WEST WYCOMBE PRESCHOOL PLAYGROUP 31/08/2023 **On accounts for the year ended Charity no (if any)** 1033562 ## **Set out on pages** (remember to include the page numbers of additional sheets) ## **Responsibilities and basis of report** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2021. As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ _Tania Ryan_ 23/11/2023 Tania Ryan **Signed: Date: Name: Relevant professional qualification(s) or body (if any):** ACCA 1 **October 2018** **IER** **Address:** 4 Purbrock Ave Watford WD25 0AD **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **October 2018** **IER**