2023-03-31-accounts - Kent Weald County Girl Guides

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trust	ees' Annual Report	ees' Annual Report	ees' Annual Report	ees' Annual Report	for theperiod	for theperiod	for theperiod
From	Period start date			To	Period end date
	1	April	2022		31	March	2023

Trustees' Annual Report for the period

From

Section A Reference and administration details

Charity name Kent Weald County Girl Guides Other names charity is known by Girlguiding Kent Weald Registered charity number (if any) 1033439 Charity's principal address c/o Miss Rosslyn Vaughan 33 Lansdowne Ave Maidstone, Kent

Postcode ME15 9DN

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Mrs Dawn Archer	County Commissioner		Region Commissioner
Miss Rosslyn Vaughan	County Treasurer		County Commissioner
Mrs Patricia Anne Arnold	Division Commissioner		County Commissioner
Mrs Pamela Sell	Division Commissioner		County Commissioner
Mrs Elizabeth Gallop	Division Commissioner	Resigned 31/1/2023	County Commissioner
Mrs Angela Margaret Gumbley	Division Commissioner	Appointed 1/2/2023	County Commissioner
Miss Tegen Currah	Division Commissioner		County Commissioner
Miss Emma Jeffery	Division Commissioner		County Commissioner
Miss Laura Tierney	Division Commissioner	Resigned 31/03/23	County Commissioner
Mrs Sally-Anne MaryGathern	Division Commissioner		County Commissioner
Mrs Louise Neale	Division Commissioner	Resigned 08/05/2022	County Commissioner
Mrs Alison Mighell	Division Commissioner		County Commissioner

March 2012

TAR

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Royal Charter 14 December 1922 Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Trustees are the holders of the following appointments: Trustee selection methods County Commissioner (eg. appointed by, elected by) County Treasurer Division Commissioners

Additional governance issues (Optional information)

Girlguiding Kent Weald are GDPR compliant. We also comply with You may choose to include Girlguiding Guidelines on Safeguarding. additional information, where relevant, about:

The Girlguiding Kent Weald County Commissioner is, by way of office, one
policies and procedures of the 5 Trustees of the Paxwood facility, which is governed by a adopted for the induction and Constitution dated 10/11/2014. The Constitution specifies that the County training of trustees; Commissioners of each of the 4 Kent Counties: Greater London Kent, Kent East, Kent Weald and Kent West, are trustees, together with the
the charity’s organisational Treasurer of Paxwood. structure and any wider network with which the charity The constitution specifies that the 4 Counties are entitled to a quarter works; share of any profit or loss on disposal of the facility.
relationship with any related The structure of this arrangement is currently being investigated.
parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

March 2012

TAR

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)		To pursue the objectives of The Guide Association using a balanced and stimulating programme for each age group, thereby unlocking the potential of girls and young women and encouraging good citizenship. The Association acknowledges its requirements to demonstrate clearly that it must have charitable purposes that are for the Public Benefit. The trustees confirm that they have paid due regards to the Charity Commission guidance on Public Benefit before deciding what activities the Charity should undertake.
		Girlguiding Kent Weald–Annual Report to 31 March 2022 Girlguiding Kent Weald is part of the larger organisation of Girlguiding and seeks to provide quality training, advice and support to its members. Girlguiding Kent Weald covers 190 units in eight Divisions and 20 Districts and has approximately 3,200 members at present. Numbers decreased during the pandemic which follows a national pattern. The membership is spread over a wide age range – from four years upwards, with Rainbows, Brownies, Guides, Rangers, Young Leaders and adult volunteers. The work of supporting our members is carried out by the County Executive, an Adventure Team and other lead volunteers/teams on a voluntary basis. Travel and incidental expenses are paid. We employ a part-time administrator for approximately 5 hours a week. She is self-employed so has no contract of employment and the charity does not have to account for tax and national insurance. During the year, 8 Trustees received a total of £252 The County has Advisers in several areas including Outdoor Activities, Leadership and Membership support and a volunteer adult Training Team. Advisers and Trainers normally attend trainings and meetings in their specialist areas so that they are able to provide help and support when required. This year these meetings have been a mixture of in person meetings and via Zoom. Members have voted to continue with a hybrid mix of in person and Zoom meetings permanently in the future, particularly meeting online during the winter months. This will continue to have a positive impact on our overheads with a reduction in travelling expenses claimed. Covid has continued to cause disruption to our units during this period with enhanced risk assessments and Covid protocols in place, but most units have continued to meet regularly either in their regular meeting place, in outside spaces or via Zoom. Programme opportunities for girls, young women and volunteers Our annual programme continued to be disrupted by Covid and the uncertainties around it when it came to long term planning but we were able to ofer a Guide Sailing Day and Challenge Invicta, an incident hike in the Sutton Valence area.

March 2012

TAR

Training

Most training opportunities continued online in 2021-22 due to the pandemic but we were able to offer some of the mandatory sessions in person; A Safe Space and Girlguiding’s first aid training, First Response.

Girlguiding London and South East England Region have continued to offer a whole programme of A Safe Space and First Response trainings via Zoom, providing mandatory training when in person was not possible. Volunteers completing First Response required a short in person session with a trainer to demonstrate their understanding of the practical skills and these were provided locally in small groups.

New Leaders continued to be supported by volunteer mentors as they completed their Leadership Programme training.

Due to the much reduced in person training programme, units were not charged the County Training Levy in 2022.

International Events

In previous years Guides, Rangers and Leaders have had an opportunity to gain International Guiding experience on Girlguiding London and South East England trips. Those selected are offered financial assistance.

No International trips took place during this time although planning has now resumed and there will be further opportunities via the Region in the future. Unit international trips which were postponed are now continuing their plans for later this year and next.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

March 2012

TAR

Section D Achievements and performance

Summary of the main Please see Section C above achievements of the charity during the year

Section E Financial review

March 2012

TAR

Brief statement of the charity’s policy on reserves

Because of the need to pay deposits, to book facilities and tickets in advance of event income being received, the charity needs to carry sufficient reserves to meet its objectives of running events

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Having considered their finances, the Trustees consider the charity is a “Going Concern”.

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Dawn Archer	Rosslyn Vaughan
	County Commissioner	County Treasurer
	30/10/2023

March 2012

TAR

Kent Weald County Girl Guides 1033439 Receipts and payments accounts CC16a For the period 4/1/2022 3/31/2023 To from

Section A Receipts and payments

Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £

A1 Receipts

A1 Receipts	A1 Receipts
grants and donations 281 Annual subscriptions 7,830 purchase ofgirlguiding goods 17,673 Girl Events 9,408 traininglevy - international trips - international support fun - CountyShow 220 residential weekends - bank interest other - 35,412 *Sub total*(Gross income for AR)		- - - - - 717 - 717	- - - - - - - -	281	198
Annual subscriptions	7,830	-	-	7,830	3,692
purchase ofgirlguiding goods	17,673	-	-	17,673	21,725
Girl Events	9,408			9,408	1,495
traininglevy	-	-	-	-	-
international trips	-	-	-	-	-
international support fun	-	-	-	-	526
CountyShow	220			220
residential weekends	-	717	-	717	-
bank interest				-	3
other	-	-	-	-	3
*Sub total*(Gross income for AR)	35,412	717	-	36,129	27,642

A2 Asset and investment sales,	A2 Asset and investment sales,
(see table).
		-	-	-	-
		-	-	-	-	-
*Sub total*		-	-	-	-	-

**Total receipts **		35,412	717	-	36,129	27,642
A3 Payments
annual subscriptions		435	-	-	435	529
donations		250	-	-	250	470
internationalgrants		-	-	-	-	250
sale ofgirlguiding goods		15,678	-	-	15,678	18,090
adult leaders training		691	-	-	691	1,480
girls events		8,591	-	-	8,591	1,555
international trips		-	-	-	-	1,426
Leaders residential weekends		-	666	-	666	50
CountyDay		617			617
CountyShow		610			610
Paxwood legal exps		750			750
Awards and Award celebration		1,921			1,921	1,175
County management and administration
		1,888			1,888	1,284
Countytrainingadministration		1,366			1,366	826
trainingequipment					-	737
other		17	-	-	17	3
	**Sub total **	32,814	666	-	33,480	27,875

A4 Asset and investment
purchases, (see table)
		-	-	-	-
		-	-	-	-
	**Sub total **	-	-	-	-	-

**Total payments **		32,814	666	-	33,480	27,875

**Net of receipts/(payments) **		2,598	51	-	2,649	- 233
A5 Transfers between funds		-	-	-	-	-
A6 Cash funds last year end		41,573	1,499	-	43,072	-
*Cash funds this*	**year end **	44,171	1,550	-	45,721	43,072

Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees	Details County depot Details Details Details Voucher (Prison Island) Details Signature *Total cash funds* (agree balances with receipts and payments account(s)) quarter share of of Girlguiding Paxwood cash funds	to nearest £ to nearest £ 39,316 1,550 4,855 - - - 44,171 1,550 OK OK to nearest £ to nearest £ - 14,383 - - - - - - - - - - Cost (optional) - - - - - Cost (optional) unrestricted 1,017 - - - - - - - - - - - - - Print Name D Archer R VAUGHAN Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional)	to nearest £ Endowment funds
			-
			-
			-
			-
			OK
			to nearest £ Endowment funds
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
			17102023
			17102023

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ members of

Charity Name Kent Weald County Girl Guides

31[st] March 2023 On accounts for the year ended Set out on pages 1 - 8

Charity 1033439 no (if any) (remember to include the page numbers of additional sheets)

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed. Where the charity’s gross income exceeded £250,000 I am qualified to undertake the examination by being a qualified Fellow of the Association of Charity Independent Examiners .

It is my responsibility to:

examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention.

Basis of independent My examination was carried out in accordance with general Directions given by the examiner’s statement Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention

which gives me reasonable cause to believe that in, any material respect, the requirements:
to keep accounting records in accordance with section 130 of the Charities Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Qualification

Date: 16[th] November 2023 Signed: D R Ral h p Name: David R Ralph FCIE

Signed: D R Ral h p

Address: 50 Southwood Road, Rusthall, TUNBRIDGE WELLS, Kent. TN4 8SP

Page 9