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2022-03-31-accounts

Trustees' Annual Report for the period

Period start date

Period end date

1 April 2021

To 31 March 2022

From

Section A Reference and administration details

Charity name Kent Weald County Girl Guides Other names charity is known by Girlguiding Kent Weald Registered charity number (if any) 1033439

Kent Weald County Girl Guides

Charity's principal address c/o Miss Rosslyn Vaughan

33 Lansdowne Ave Maidstone, Kent Postcode ME15 9DN

Names of the charity trustees who manage the charity

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2
3
4
5
6
7
8
9
10
11
12
13
14		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Mrs Dawn Archer County
Commissioner		 Appointed 21/5/2021 Region Commissioner
Mrs Mary Elizabeth
Saunders		 County
Commissioner		 Resigned 20/5/2021
Miss Rosslyn
Vaughan		 County Treasurer Appointed 01/01/2022 County Commissioner
Mrs Miranda
BradburyPearson		 County Treasurer Resigned 31/12/2021 County Commissioner
Mrs Patricia Anne
Arnold		 Division
Commissioner		 County Commissioner
Mrs Pamela Sell Division
Commissioner		 County Commissioner
Mrs Elizabeth
Gallop		 Division
Commissioner		 County Commissioner
Miss Tegen Currah Division
Commissioner		 County Commissioner
Miss Emma Jeffery Division
Commissioner		 County Commissioner
Mrs Sybil Jane
Miller Oddy		 Division
Commissioner		 Resigned 31/8/2022 County Commissioner
Miss Laura Tierney Division
Commissioner		 Appointed 1/9/2022 County Commissioner
Mrs Sally-Anne
MaryGathern		 Division
Commissioner		 Appointed 1/9/2022 County Commissioner
Mrs Louise Neale Division
Commissioner		 County Commissioner
Mrs Alison Mighell Division
Commissioner		 County Commissioner

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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of adviser
Name
Address
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document (eg. trust deed, constitution)

Royal Charter 14 December 1922

Association How the charity is constituted

Trustees are the holders of the following appointments: Trustee selection methods County Commissioner (eg. appointed by, elected by) County Treasurer Division Commissioners

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Girlguiding Kent Weald are GDPR compliant. We also comply with Girlguiding Guidelines on Safeguarding.

The Girlguiding Kent Weald County Commissioner is, by way of office, one of the 5 Trustees of the Paxwood facility, which is governed by a Constitution dated 10/11/2014. The Constitution specifies that the County Commissioners of each of the 4 Kent Counties: Greater London Kent, Kent East, Kent Weald and Kent West, are trustees, together with the Treasurer of Paxwood.

The constitution specifies that the 4 Counties are entitled to a quarter share of any profit or loss on disposal of the facility.

The structure of this arrangement is currently being investigated.

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Section C Objectives and activities

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)		 To pursue the objectives of The Guide Association using a balanced and
stimulating programme for each age group, thereby unlocking the
potential of girls and young women and encouraging good citizenship.
The Association acknowledges its requirements to demonstrate clearly
that it must have charitable purposes that are for the Public Benefit. The
trustees confirm that they have paid due regards to the Charity
Commission guidance on Public Benefit before deciding what activities
the Charity should undertake.
Girlguiding Kent Weald–Annual Report to 31 March 2022
Girlguiding Kent Weald is part of the larger organisation of Girlguiding
and seeks to provide quality training, advice and support to its
members. Girlguiding Kent Weald covers 190 units in eight Divisions
and 20 Districts and has approximately 3,200 members at present.
Numbers decreased during the pandemic which follows a national
pattern. The membership is spread over a wide age range – from four
years upwards, with Rainbows, Brownies, Guides, Rangers, Young
Leaders and adult volunteers.
The work of supporting our members is carried out by the County
Executive, an Adventure Team and other lead volunteers/teams on a
voluntary basis. Travel and incidental expenses are paid. We employ a
part-time administrator for approximately 5 hours a week. She is self-
employed so has no contract of employment and the charity does not
have to account for tax and national insurance. During the year, no
Trustee received payment but 3 received a total of £29. The previous
no trustees received any payment.
The County has Advisers in several areas including Outdoor Activities,
Leadership and Membership support and a volunteer adult Training
Team. Advisers and Trainers normally attend trainings and meetings in
their specialist areas so that they are able to provide help and support
when required. This year these meetings have been a mixture of in
person meetings and via Zoom.
Members have voted to continue with a hybrid mix of in person and
Zoom meetings permanently in the future, particularly meeting online
during the winter months. This will continue to have a positive impact
on our overheads with a reduction in travelling expenses claimed.
Covid has continued to cause disruption to our units during this period
with enhanced risk assessments and Covid protocols in place, but most
units have continued to meet regularly either in their regular meeting
place, in outside spaces or via Zoom.
Programme opportunities for girls, young women and
volunteers
Our annual programme continued to be disrupted by Covid and the
uncertainties around it when it came to long term planning but we
were able to offer a Guide Sailing Day and Challenge Invicta, an
incident hike in the Sutton Valence area.

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Training

Most training opportunities continued online in 2021-22 due to the pandemic but we were able to offer some of the mandatory sessions in person; A Safe Space and Girlguiding’s first aid training, First Response.

Girlguiding London and South East England Region have continued to offer a whole programme of A Safe Space and First Response trainings via Zoom, providing mandatory training when in person was not possible. Volunteers completing First Response required a short in person session with a trainer to demonstrate their understanding of the practical skills and these were provided locally in small groups.

New Leaders continued to be supported by volunteer mentors as they completed their Leadership Programme training.

Due to the much reduced in person training programme, units were not charged the County Training Levy in 2022.

International Events

In previous years Guides, Rangers and Leaders have had an opportunity to gain International Guiding experience on Girlguiding London and South East England trips. Those selected are offered financial assistance.

No International trips took place during this time although planning has now resumed and there will be further opportunities via the Region in the future. Unit international trips which were postponed are now continuing their plans for later this year and next.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

Section D Achievements and performance

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Section D Achievements and erformance p

Summary of the main Please see Section C above achievements of the charity during the year

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Section E Financial review

Brief statement of the Because of the need to pay deposits, to book facilities and tickets in charity’s policy on reserves advance of event income being received, the charity needs to carry sufficient reserves to meet its objectives of running events

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Having considered their finances, the Trustees consider the charity is a “Going Concern”.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

s trustees
Full name(s)
Position (eg Secretary, Chair,
etc)
Date		 Dawn Archer Rosslyn Vaughan

County Commissioner		 County Treasurer

20/9/2022

20/9/2022

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Kent Weald County Girl Guides Kent Weald County Girl Guides Kent Weald County Girl Guides 1033439
Receipts andpayments accounts
For the period
from		 01/04/2021 To 31/03/2022

CC16a

Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
198
3,692
21,725
1,495
-
3
3
27,116

-
-
-
27,116
529
470
250
18,090
1,480
1,555
2,458
826
737
3
26,398
-
-
-
26,398
718
-
42,201
42,919		 Restricted
funds
to the nearest £
-
-
-
-
-
526
-
-
-
526
-
-
-
526
-
-
-
-
-
1,426
50
-
-
-
1,476
-
-
-
1,476
- 950
-
1,103
153		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
198
3,692
21,725
1,495
-
-
-
3
3
27,642
-
-
-
27,642
529
470
250
18,090
1,480
1,555
1,426
50
2,458
826
737
3
27,874
-
-
-
27,874

- 232		 Last year
to the nearest £
Grants & Donations 198 -
Annual subscriptions 3,692 9,030
Purchase of Girlguiding goods 21,725 7,922
Trainingfees 1,495 -
Programme Levy -
International trips 10,619
international support fund
Residential weekends
Bank interest 3 19
Other 3
Sub total(Gross income for AR) 27,116 27,590
A2 Asset and investment sales, (see
table).
- -
- -
Sub total - -
Total receipts
A3 Payments
27,590
Annual subscriptions 529 687
Donations 470 1,220
Internationalgrants 250 -
Sale of Girlguiding goods 18,090 7,283
Adult leaders training 1,480 355
Girls events 1,555 145
International trips 11,121
Leaders Residential weekends 603
Countymanagement and administration 2,458 1,442
Countytrainingadministration 826 943
Trainingequipment 737 50
Other 3 228
26,398 24,077
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
24,077
718 - 950 -
- 232		 3,513
- - - - -
42,201 1,103 - 43,304 39,791
42,919 153 - 43,072 43,304

CCXX R1 accounts (SS)

03/11/2022

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on behalf
of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B1 Cash funds
B4 Assets retained for the
charity’s own use
CCXX R2 accounts (SS)		 Details
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Quarter share of Girlguiding Paxwood cash
funds
Bank
Voucher (Prison Island)
Details
Details
Signature
2		 Unrestricted
funds
Restricted
funds
Endowment
funds
to nearest £
to nearest £
to nearest £
42,919
153
-
-
-
-
-
-
42,919
153
-
OK
OK
OK
Unrestricted
funds
Restricted
funds
Endowment
funds
to nearest £
to nearest £
to nearest £
-
12,628
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
Current value
(optional)
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
Current value
(optional)
Unrestricted
1,017
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
When due
(optional)
-
-
-
-
-
Date of
approval
20/09/2022
20/09/2022
Print Name
Rosslyn Vaughan
Dawn Archer
03/11/2022		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
20/09/2022
20/09/2022

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Kent Weald County Girl Guides 31[st] March 2022 Charity 1033439 On accounts for the year no (if ended any) Set out on pages 1 - 7 (remember to include the page numbers of additional sheets)

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed. Where the charity’s gross income exceeded £250,000 I am qualified to undertake the examination by being a qualified Fellow of the Association of Charity Independent Examiners .

It is my responsibility to:

Independent

examiner's statement

In connection with my examination, no matter has come to my attention

  1. which gives me reasonable cause to believe that in, any material respect, the requirements:

  2. to keep accounting records in accordance with section 130 of the Charities Act; and

  3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act

  4. have not been met; or

  5. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: D R Ralph

Date: 20[th] October 2022

Qualification

Name: David R Ralph FCIE

Address: 50 Southwood Road, Rusthall, TUNBRIDGE WELLS, Kent. TN4 8SP

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