## **Trustees' Annual Report for the period**
Period start date
Period end date
1 April 2021
**To** 31 March 2022
**From**
## Section A Reference and administration details
**Charity name** Kent Weald County Girl Guides **Other names charity is known by** Girlguiding Kent Weald **Registered charity number (if any)** 1033439
Kent Weald County Girl Guides
**Charity's principal address** c/o Miss Rosslyn Vaughan
33 Lansdowne Ave Maidstone, Kent **Postcode ME15 9DN**
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Mrs Dawn Archer|County
Commissioner|Appointed 21/5/2021|Region Commissioner|
||Mrs Mary Elizabeth
Saunders|County
Commissioner|Resigned 20/5/2021||
||Miss Rosslyn
Vaughan|County Treasurer|Appointed 01/01/2022|County Commissioner|
||Mrs Miranda
BradburyPearson|County Treasurer|Resigned 31/12/2021|County Commissioner|
||Mrs Patricia Anne
Arnold|Division
Commissioner||County Commissioner|
||Mrs Pamela Sell|Division
Commissioner||County Commissioner|
||Mrs Elizabeth
Gallop|Division
Commissioner||County Commissioner|
||Miss Tegen Currah|Division
Commissioner||County Commissioner|
||Miss Emma Jeffery|Division
Commissioner||County Commissioner|
||Mrs Sybil Jane
Miller Oddy|Division
Commissioner|Resigned 31/8/2022|County Commissioner|
||Miss Laura Tierney|Division
Commissioner|Appointed 1/9/2022|County Commissioner|
||Mrs Sally-Anne
MaryGathern|Division
Commissioner|Appointed 1/9/2022|County Commissioner|
||Mrs Louise Neale|Division
Commissioner||County Commissioner|
||Mrs Alison Mighell|Division
Commissioner||County Commissioner|
||||||
**TAR**
March **2012**
1
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
||||
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document (eg. trust deed, constitution)
Royal Charter 14 December 1922
Association How the charity is constituted
- (eg. trust, association, company)
Trustees are the holders of the following appointments: Trustee selection methods County Commissioner (eg. appointed by, elected by) County Treasurer Division Commissioners
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
Girlguiding Kent Weald are GDPR compliant. We also comply with Girlguiding Guidelines on Safeguarding.
The Girlguiding Kent Weald County Commissioner is, by way of office, one of the 5 Trustees of the Paxwood facility, which is governed by a Constitution dated 10/11/2014. The Constitution specifies that the County Commissioners of each of the 4 Kent Counties: Greater London Kent, Kent East, Kent Weald and Kent West, are trustees, together with the Treasurer of Paxwood.
The constitution specifies that the 4 Counties are entitled to a quarter share of any profit or loss on disposal of the facility.
The structure of this arrangement is currently being investigated.
- trustees’ consideration of major risks and the system and procedures to manage them.
**TAR**
March **2012**
2
## **Section C Objectives and activities**
|**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**||To pursue the objectives of The Guide Association using a balanced and
stimulating programme for each age group, thereby unlocking the
potential of girls and young women and encouraging good citizenship.
The Association acknowledges its requirements to demonstrate clearly
that it must have charitable purposes that are for the Public Benefit. The
trustees confirm that they have paid due regards to the Charity
Commission guidance on Public Benefit before deciding what activities
the Charity should undertake.|
|---|---|---|
|||Girlguiding Kent Weald–Annual Report to 31 March 2022
Girlguiding Kent Weald is part of the larger organisation of Girlguiding
and seeks to provide quality training, advice and support to its
members. Girlguiding Kent Weald covers 190 units in eight Divisions
and 20 Districts and has approximately 3,200 members at present.
Numbers decreased during the pandemic which follows a national
pattern. The membership is spread over a wide age range – from four
years upwards, with Rainbows, Brownies, Guides, Rangers, Young
Leaders and adult volunteers.
The work of supporting our members is carried out by the County
Executive, an Adventure Team and other lead volunteers/teams on a
voluntary basis. Travel and incidental expenses are paid. We employ a
part-time administrator for approximately 5 hours a week. She is self-
employed so has no contract of employment and the charity does not
have to account for tax and national insurance. During the year, no
Trustee received payment but 3 received a total of £29. The previous
no trustees received any payment.
The County has Advisers in several areas including Outdoor Activities,
Leadership and Membership support and a volunteer adult Training
Team. Advisers and Trainers normally attend trainings and meetings in
their specialist areas so that they are able to provide help and support
when required. This year these meetings have been a mixture of in
person meetings and via Zoom.
Members have voted to continue with a hybrid mix of in person and
Zoom meetings permanently in the future, particularly meeting online
during the winter months. This will continue to have a positive impact
on our overheads with a reduction in travelling expenses claimed.
Covid has continued to cause disruption to our units during this period
with enhanced risk assessments and Covid protocols in place, but most
units have continued to meet regularly either in their regular meeting
place, in outside spaces or via Zoom.
**Programme opportunities for girls, young women and**
**volunteers**
Our annual programme continued to be disrupted by Covid and the
uncertainties around it when it came to long term planning but we
were able to offer a Guide Sailing Day and Challenge Invicta, an
incident hike in the Sutton Valence area.|
**TAR**
March **2012**
3
## **Training**
Most training opportunities continued online in 2021-22 due to the pandemic but we were able to offer some of the mandatory sessions in person; A Safe Space and Girlguiding’s first aid training, First Response.
Girlguiding London and South East England Region have continued to offer a whole programme of A Safe Space and First Response trainings via Zoom, providing mandatory training when in person was not possible. Volunteers completing First Response required a short in person session with a trainer to demonstrate their understanding of the practical skills and these were provided locally in small groups.
New Leaders continued to be supported by volunteer mentors as they completed their Leadership Programme training.
Due to the much reduced in person training programme, units were not charged the County Training Levy in 2022.
## **International Events**
In previous years Guides, Rangers and Leaders have had an opportunity to gain International Guiding experience on Girlguiding London and South East England trips. Those selected are offered financial assistance.
No International trips took place during this time although planning has now resumed and there will be further opportunities via the Region in the future. Unit international trips which were postponed are now continuing their plans for later this year and next.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**TAR**
March **2012**
4
## Section D Achievements and erformance p
**Summary of the main** Please see Section C above **achievements of the charity during the year**
**TAR**
March **2012**
5
## **Section E Financial review**
**Brief statement of the** Because of the need to pay deposits, to book facilities and tickets in **charity’s policy on reserves** advance of event income being received, the charity needs to carry sufficient reserves to meet its objectives of running events
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
Having considered their finances, the Trustees consider the charity is a “Going Concern”.
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
||**s trustees**||
|---|---|---|
||||
|**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|Dawn Archer|Rosslyn Vaughan|
||
County Commissioner|County Treasurer|
||
20/9/2022||
||
20/9/2022||
**TAR**
March **2012**
6
|**Kent Weald County Girl Guides**|**Kent Weald County Girl Guides**|**Kent Weald County Girl Guides**|**1033439**|
|---|---|---|---|
|**Receipts andpayments accounts**||||
|**For the period**
**from**|01/04/2021|**To**|31/03/2022|
## **CC16a**
|**Section A Receipts and payments**|**Section A Receipts and payments**|||||||
|---|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**198**
**3,692**
**21,725**
**1,495**
**-**
**3**
**3**
**27,116**
**-**
**-**
**-**
**27,116**
**529**
**470**
**250**
**18,090**
**1,480**
**1,555**
**2,458**
**826**
**737**
**3**
**26,398**
**-**
**-**
**-**
**26,398**
**718**
**-**
**42,201**
**42,919**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**526**
**-**
**-**
**-**
**526**
**-**
**-**
**-**
**526**
**-**
**-**
**-**
**-**
**-**
**1,426**
**50**
**-**
**-**
**-**
**1,476**
**-**
**-**
**-**
**1,476**
**- 950**
**-**
**1,103**
**153**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**198**
**3,692**
**21,725**
**1,495**
**-**
**-**
**-**
**3**
**3**
**27,642**
**-**
**-**
**-**
**27,642**
**529**
**470**
**250**
**18,090**
**1,480**
**1,555**
**1,426**
**50**
**2,458**
**826**
**737**
**3**
**27,874**
**-**
**-**
**-**
**27,874**
**- 232**||**Last year**
**to the nearest £**|
|Grants & Donations|**198**||||||**-**|
|Annual subscriptions|**3,692**||||||**9,030**|
|Purchase of Girlguiding goods|**21,725**||||||**7,922**|
|Trainingfees|**1,495**||||||**-**|
|Programme Levy|**-**|||||||
|International trips|||||||**10,619**|
|international support fund||||||||
|Residential weekends||||||||
|Bank interest|**3**||||||**19**|
|Other|**3**|||||||
|**_Sub total_**_(Gross income for AR)_|**27,116**||||||**27,590**|
|||||||||
|**A2 Asset and investment sales, (see**
**table).**||||||||
||**-**||||||**-**|
||**-**||||||**-**|
|**_Sub total_**|**-**||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||
||||||||**27,590**|
|||||||||
|Annual subscriptions|**529**||||||**687**|
|Donations|**470**||||||**1,220**|
|Internationalgrants|**250**||||||**-**|
|Sale of Girlguiding goods|**18,090**||||||**7,283**|
|Adult leaders training|**1,480**||||||**355**|
|Girls events|**1,555**||||||**145**|
|International trips|||||||**11,121**|
|Leaders Residential weekends|||||||**603**|
|Countymanagement and administration|**2,458**||||||**1,442**|
|Countytrainingadministration|**826**||||||**943**|
|Trainingequipment|**737**||||||**50**|
|Other|**3**||||||**228**|
||**26,398**||||||**24,077**|
|**A4 Asset and investment**
**purchases, (see table)**||||||||
||**-**|||||||
||**-**|||||||
|**_Sub total_ **|**-**||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||
||||||||**24,077**|
|||||||||
||**718**|**- 950**|**-**||
**- 232**||**3,513**|
||**-**|**-**|**-**||**-**||**-**|
||**42,201**|**1,103**|**-**||**43,304**||**39,791**|
||**42,919**|**153**|**-**||**43,072**||**43,304**|
CCXX R1 accounts (SS)
03/11/2022
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on behalf
of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**
**B4 Assets retained for the**
**charity’s own use**
CCXX R2 accounts (SS)|**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Quarter share of Girlguiding Paxwood cash
funds
Bank
Voucher (Prison Island)
**Details**
**Details**
Signature
2|**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**to nearest £**
**42,919**
**153**
**-**
**-**
**-**
**-**
**-**
**-**
**42,919**
**153**
**-**
OK
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**to nearest £**
**-**
**12,628**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**Current value**
**(optional)**
Unrestricted
**1,017**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**When due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Date of
approval
20/09/2022
20/09/2022
Print Name
Rosslyn Vaughan
Dawn Archer
03/11/2022|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
||||20/09/2022|
||||20/09/2022|
**Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Kent Weald County Girl Guides 31[st] March 2022 **Charity** 1033439 **On accounts for the year no (if ended any) Set out on pages** 1 - 7 (remember to include the page numbers of additional sheets)
**Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed. Where the charity’s gross income exceeded £250,000 I am qualified to undertake the examination by being a qualified Fellow of the Association of Charity Independent Examiners _._
## It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
- **Basis of independent** My examination was carried out in accordance with general Directions given by the **examiner’s statement** Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent**
## **examiner's statement**
In connection with my examination, no matter has come to my attention
1. which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
- have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## **Signed:** D R Ralph
**Date:** 20[th] October 2022
**Qualification**
**Name:** David R Ralph FCIE
**Address:** 50 Southwood Road, Rusthall, TUNBRIDGE WELLS, Kent. TN4 8SP
Page 8