Trustees, Annual Report For the period Frorn (start datel to end date Section A Reference and administration details Chsrity nam8 96th 81lgharn Fiisl Grove) Scout Grou Other nam8S the tharity is known by RIStered Charity number Irf any) HQ registration number Charity's prin¢ipal address Colm0 Rd Birmin ham Postcode Names of the ¢harily twslees who manage the ¢h8rily Chaty1 a¢hanlVWal0} Trustee Name Office lif any) Dates actsd if not for whole year CAROLYNN ANDERSON NICOLA COLLINS LAURA COX DANIEL FOWLER SAM BREAKWELL GROUP LEAD VOLUNTEER GROUP CHAIR TREASURER 10 12 13 14 15 Names and addresses of advisers (optional information but encouraged as best practice) lThese rheann£1rPp0ffQfIbeGth4nty1 Type of advisor Name Addre55 Settion strutture, governance and rnanagernent Description of the Charity's trusts Type of governing docurnent 1 LT700001 114 September 20241
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter. which in turn give5 authority to the Bye La¥vs of the Association and The Poll¢y. Organisation and Rules of The Scout Association. le.g. trust deed. constitulionl How the charity is constituted The Group is a trust established under its rules which ar8 common to all Scouts. le.g. trust, association. companyl Trustee selection methods The Trust8es are appoint8d in accordance With the Policy, Organisation and Rules of The Scout Association. le.g. appolnted by. ele¢led by) Additional govemance issues (optional information bul encouraged as best pra¢ti¢el You tnay choose to include additional information. Whe relevant. about." The Group is Managed by the Group Trustee Board. the metnbers of which sre the'charity Trustees, of the Scout Group which is an edu¢alional ¢harily. As charity trustees they are spOnSible for complying with legisl8tion applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charrty Commission as appropri8te. The Trustee Board con5i5ts of the Chair, Treasurer and 6 Trustees (including 2 Ex Officio Trustees. and 2 GO-OPted Trustees) and meets every # months. Policies and procedures adopted for.. Members of the Trustee Board complete Being a 8Uts Trustee 18aming within th8 first 6 months of joining the Board. al the induction and training of Irustee5,' bl tru This Group Trustee Board exists lo make sure the charity is well- managed, risk5 are assessed and mitigated. buildings and equipment are In good working order. and everyone follows legal requirements and the organisation's policies 2nd rules. Their support helps other voluntèèrs run high-quality 8nd safe prograrnmes th8t giv8s young people skills for lif8. Section B structure, governance and rnanagernent Icontinuedl Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe th& Group 18 exposed, these have b88n reviewed and Systems have been established to mitigate against th8m. The main areas of concem that have been identified are.. Damage to the building. property 3nd equipment. The Group would request the use of buildings. property and equipment from neighbouring organisalion8 Suth as the Church. community ¢enlre and other Scout Groups. Similar reciprocal arrangements exist with these organisalions. The Group has sufficient buildings and contents insuranc& in place to mitigale against permanent Ioss. Injury to leaders. hdpers. sUPPOrter5 and metnbers. The Group through the capitation fees contributes to the Scout Association's national a¢cidenl Insuran policy. Risk Assessments are undertaken before all activities. Reduced incom8 frorn fundraising. The Group 18 prirnarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the conlinuily of activitie5 should there be a major redU10n in ints)me. The 8oard could raise the value of 2 LT700001 114 September 20241
Subscriptions to increase the incotne to the group on an ongoing basis, either lernpor£rily or permanently. Redu¢tion or loss of leaders. The group is totally reliant upon Voluntee to run and administer the activities of the group. If there was a reduction in the number of18ader8 to an unacc8plable18V81 in a particular section or the group 85 a whol8 then there would have to be a contraction, consolidation or closure of a section. In the worst case SGenario the Gotnplete c105ure of the Group. Reduction or loss of members. The Group provides activities for 211 young people aged 4 10 18. If ther8 was 8 reduction in membership in 8 particular section or the group 8s whole th8n there would have to be 8 contraction, consolidation or closure of a seciion. In the worst case scenario the complete closure of the Group. Section C Objectives and activities Sutntnary of the objects of the charity Set out in Its governing do¢ument The Purpose of S¢outiny Scouting exists to actively engage and support young people in their personal development, 8mpow8ring Ih8m to make a positive contribution to SOC18ty. Th8 Values of Scouting As Scouts we are guided by these values.. Integrity. We o¢1 with Integrity". we 8re honest, trustworthy and loy81. RÈspÈct. We have self-respect and respect for others. C8re- We support others and take care of the world in which we Belief - We explore our faiths, beliefs and attitudes. Co-operation. We make a posthve difference,. we CLPerate with others and rnake friends. The Scout Method Scouting takes place when young people, in partnership with adults, work tog8th8r based on th8 values of Scouting and.. enjoy what they are doing and have fun - take part in activities indoors and outdoors leam by doing hare in spiritual reflection lake responsibility and make choic8S undert8k8 new and challenging activities make and live by their Promis8. Sutnmary of the main activities in relation to these object5 Scouting activities for the year are included in the GLV'S report to the AGM. attached Additional details of the objectives and activities loplional information but encouraged as best practic81 You may choose to include further statements. where relevant. about.. 3 LT700001 114 September 20241
poli¢y on grantmaking., Contribution made by volunteers., policy on Investments. Publi¢ benefrt statement The Group meets the Charity Commission's publi¢ benefit ¢rileria under both the advancement of education 2nd the advancement of citizenship or comrnunily development headings. Section D Achievements and performance Summary of the main achievements of the charity durifig the year Costed out work required to irnprove safety and accessibility of Priory Hall Initiatied process of acquiring Land Registry cOrd for Priory Hall Ordered new furniture for hall. partly funded by grant from Leslie Sell Trust Section E Financial Review Brief statement of the charity's policy on reserves Re$eNe$ Poli¢y The Group'8 policy on reseNes 18 lo hold sufficient resources to continue the charitable 8clivilies of the group should incom& and fundraising activiti88 fall short. The Group Tru8188 Board considers that the group should hold a sum equivalent to 6 months running cost5, circa £5000. Quantify and explain 8ny design8tions Details of any funds materially in defi¢it l¢ircumstan¢es plus steps to eliminatel Further rewew details (optional infortnalionl You may choose to indude addition81 information, wher8 r8lev8nt, about.. the Charity's principal sources of funds (including any fundraising)., Investment Pollcy Th8 Group's Incom8 and Exp8nditur8 is very small and a5 a consequence does not have suffioent fund5 10 invest in longer- tertn investments such z5 Stock5 and shares. The Group ha5 thefore adopted 3 low risk strategy lo the investment of its funds. All funds are held in cash using only mainstream banks or building societi&s. how expenditure has supported th8 key obj8CtiV8s of the charity., The Group Trustee Board regularly monitors the levels of bank balances and the Inte$t rates received lo ernsU the group obtains maximum value and In¢ome from its banking arrangements. Occ88ion8lly this may involve using an account that requires a period of notice before fund8 may be withdrawn, before doing so the Group Trustee B08rd considers th8 cash flow requirements. inv8Stm8nl policy and obj8CtiV88', 4 LT700001 114 September 20241
Section F Other Optional Inforrnatio Plans for futu periods (details of any signrficanl activities planned to achieve them) Section G Declaration The twstees declare that they have approved the trustees, report above Signed on behalf of the charity's truste8S Signatur8151 Full namelsl Nicola Collins Position leg Secretary, Chairl Chair Date 5 LT700001 114 September 20241
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HARPERLEY ASSOCIATES LIMITED 96 Birniingham Scout Gr()up Priory Hall Scout Hut Colmore Road Kings Heath Birniingham B147PE 05 May 2026 Dear Trusttts Independent examiner's report to the Trustees of 96th Birmingham Scout Group I rey)rt to the Trustees on my examination of the accounts of the 96 Birniingham Scout Group for the year ended 31 December 2025. Responsibilities of report As the Trustees of the 96 Birn]ingham Scout Group you are reswnsible for the preparation of the accounts. Independent examiDFr's Sttement I have completed my examination. I confirn] that no material matters have com¢ to my attention in connection with the examination givir:g me cause to believe that in any material respect.. l. accounting records were D,oi kept in respect of the 96 Birn]ingham S¢out Group. or 2. the accounts do not accord with those r¢cords. I have no concerns and have come across no matters in connection with the examination to which attention should be drawn in this report tn order lo enable a proper understanding of th¢ accounts to be reached. Yours faithfully, Caroline Dodds BA (Hons) F.C.A Director Little Court, Viearage Hill. Tanworth-in-Ard¢n, Solihull B94 SEB