Trustees, Annual Report
For the period
Frorn (start datel
to end date
Section A
Reference and administration details
Chsrity nam8
96th 81￿l￿gharn
Fiisl Grove) Scout Grou
Other nam8S the tharity is known by
R￿IStered Charity number Irf any)
HQ registration number
Charity's prin¢ipal address
Colm0￿ Rd
Birmin
ham
Postcode
Names of the ¢harily twslees who manage the ¢h8rily
Cha￿ty￿1￿ a¢hanlVW￿al0￿}
Trustee Name
Office lif any)
Dates actsd if not for
whole year
CAROLYNN ANDERSON
NICOLA COLLINS
LAURA COX
DANIEL FOWLER
SAM BREAKWELL
GROUP LEAD VOLUNTEER
GROUP CHAIR
TREASURER
10
12
13
14
15
Names and addresses of advisers (optional information but encouraged as best practice)
lThese rheann￿£1rPp0ffQfIbeGth4nty1
Type of advisor
Name
Addre55
Settion
strutture, governance and rnanagernent
Description of the Charity's trusts
Type of governing docurnent
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The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter. which in turn give5
authority to the Bye La¥vs of the Association and The Poll¢y.
Organisation and Rules of The Scout Association.
le.g. trust deed. constitulionl
How the charity is constituted
The Group is a trust established under its rules which ar8 common
to all Scouts.
le.g. trust, association. companyl
Trustee selection methods
The Trust8es are appoint8d in accordance With the Policy,
Organisation and Rules of The Scout Association.
le.g. appolnted by. ele¢led by)
Additional govemance issues (optional information bul encouraged as best pra¢ti¢el
You tnay choose to include additional
information. Whe￿ relevant. about."
The Group is Managed by the Group Trustee Board. the metnbers
of which sre the'charity Trustees, of the Scout Group which is an
edu¢alional ¢harily. As charity trustees they are ￿spOnSible for
complying with legisl8tion applicable to charities. This includes the
registration, keeping proper accounts and making returns to the
Charrty Commission as appropri8te.
The Trustee Board con5i5ts of the Chair, Treasurer and 6 Trustees
(including 2 Ex Officio Trustees. and 2 GO-OPted Trustees) and
meets every # months.
Policies and procedures adopted for..
Members of the Trustee Board complete Being a 8￿Uts Trustee
18aming within th8 first 6 months of joining the Board.
al the induction and training of Irustee5,' bl tru
This Group Trustee Board exists lo make sure the charity is well-
managed, risk5 are assessed and mitigated. buildings and
equipment are In good working order. and everyone follows legal
requirements and the organisation's policies 2nd rules. Their
support helps other voluntèèrs run high-quality 8nd safe
prograrnmes th8t giv8s young people skills for lif8.
Section B
structure, governance and rnanagernent Icontinuedl
Risk and Internal Control
The Group Trustee Board has identified the major risks to which
they believe th& Group 18 exposed, these have b88n reviewed and
Systems have been established to mitigate against th8m. The main
areas of concem that have been identified are..
Damage to the building. property 3nd equipment. The Group would
request the use of buildings. property and equipment from
neighbouring organisalion8 Suth as the Church. community ¢enlre
and other Scout Groups. Similar reciprocal arrangements exist with
these organisalions. The Group has sufficient buildings and
contents insuranc& in place to mitigale against permanent Ioss.
Injury to leaders. hdpers. sUPPOrter5 and metnbers. The Group
through the capitation fees contributes to the Scout Association's
national a¢cidenl Insuran￿ policy. Risk Assessments are
undertaken before all activities.
Reduced incom8 frorn fundraising. The Group 18 prirnarily reliant
upon income from subscriptions and fundraising. The group does
hold a reserve to ensure the conlinuily of activitie5 should there be
a major redU￿10n in ints)me. The 8oard could raise the value of
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Subscriptions to increase the incotne to the group on an ongoing
basis, either lernpor£rily or permanently.
Redu¢tion or loss of leaders. The group is totally reliant upon
Voluntee￿ to run and administer the activities of the group. If there
was a reduction in the number of18ader8 to an unacc8plable18V81
in a particular section or the group 85 a whol8 then there would
have to be a contraction, consolidation or closure of a section. In
the worst case SGenario the Gotnplete c105ure of the Group.
Reduction or loss of members. The Group provides activities for 211
young people aged 4 10 18. If ther8 was 8 reduction in membership
in 8 particular section or the group 8s whole th8n there would have
to be 8 contraction, consolidation or closure of a seciion. In the
worst case scenario the complete closure of the Group.
Section C
Objectives and activities
Sutntnary of the objects of the charity Set out
in Its governing do¢ument
The Purpose of S¢outiny
Scouting exists to actively engage and support young people in
their personal development,
8mpow8ring Ih8m to make a positive contribution to SOC18ty.
Th8 Values of Scouting
As Scouts we are guided by these values..
Integrity. We o¢1 with Integrity". we 8re honest, trustworthy and
loy81.
RÈspÈct. We have self-respect and respect for others.
C8re- We support others and take care of the world in which we
Belief - We explore our faiths, beliefs and attitudes.
Co-operation. We make a posthve difference,. we CL￿Perate with
others and rnake friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work tog8th8r based on th8
values of Scouting and..
enjoy what they are doing and have fun
- take part in activities indoors and outdoors
leam by doing
hare in spiritual reflection
lake responsibility and make choic8S
undert8k8 new and challenging activities
make and live by their Promis8.
Sutnmary of the main activities in relation to
these object5
Scouting activities for the year are included in the GLV'S report to
the AGM. attached
Additional details of the objectives and activities loplional information but encouraged as best practic81
You may choose to include further
statements. where relevant. about..
3 LT700001 114 September 20241

poli¢y on grantmaking.,
Contribution made by volunteers.,
policy on Investments.
Publi¢ benefrt statement
The Group meets the Charity Commission's publi¢ benefit ¢rileria
under both the advancement of education 2nd the advancement of
citizenship or comrnunily development headings.
Section D
Achievements and performance
Summary of the main achievements of
the charity durifig the year
Costed out work required to irnprove safety and accessibility of
Priory Hall
Initiatied process of acquiring Land Registry ￿cOrd for Priory Hall
Ordered new furniture for hall. partly funded by grant from Leslie
Sell Trust
Section E
Financial Review
Brief statement of the charity's policy on
reserves
Re$eNe$ Poli¢y
The Group'8 policy on reseNes 18 lo hold sufficient resources to
continue the charitable 8clivilies of the group should incom& and
fundraising activiti88 fall short. The Group Tru8188 Board considers
that the group should hold a sum equivalent to 6 months running
cost5, circa £5000.
Quantify and explain 8ny design8tions
Details of any funds materially in defi¢it
l¢ircumstan¢es plus steps to eliminatel
Further rewew details (optional infortnalionl
You may choose to indude addition81
information, wher8 r8lev8nt, about..
the Charity's principal sources of funds
(including any fundraising).,
Investment Pollcy
Th8 Group's Incom8 and Exp8nditur8 is very small and a5 a
consequence does not have suffioent fund5 10 invest in longer-
tertn investments such z5 Stock5 and shares. The Group ha5
the￿fore adopted 3 low risk strategy lo the investment of its funds.
All funds are held in cash using only mainstream banks or building
societi&s.
how expenditure has supported th8 key
obj8CtiV8s of the charity.,
The Group Trustee Board regularly monitors the levels of bank
balances and the Inte￿$t rates received lo ernsU￿ the group
obtains maximum value and In¢ome from its banking
arrangements. Occ88ion8lly this may involve using an account that
requires a period of notice before fund8 may be withdrawn, before
doing so the Group Trustee B08rd considers th8 cash flow
requirements.
inv8Stm8nl policy and obj8CtiV88',
4 LT700001 114 September 20241

Section F
Other Optional Inforrnatio
Plans for futu￿ periods (details of any
signrficanl activities planned to achieve them)
Section G
Declaration
The twstees declare that they have approved the trustees, report above
Signed on behalf of the charity's truste8S
Signatur8151
Full namelsl
Nicola Collins
Position leg Secretary, Chairl
Chair
Date
5 LT700001 114 September 20241

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HARPERLEY ASSOCIATES LIMITED
96 Birniingham Scout Gr()up
Priory Hall Scout Hut
Colmore Road
Kings Heath
Birniingham
B147PE
05 May 2026
Dear Trusttts
Independent examiner's report to the Trustees of 96th Birmingham Scout Group
I rey)rt to the Trustees on my examination of the accounts of the 96 Birniingham Scout
Group for the year ended 31 December 2025.
Responsibilities of report
As the Trustees of the 96 Birn]ingham Scout Group you are reswnsible for the
preparation of the accounts.
Independent examiDFr's St￿tement
I have completed my examination. I confirn] that no material matters have com¢ to my
attention in connection with the examination givir:g me cause to believe that in any
material respect..
l. accounting records were D,oi kept in respect of the 96 Birn]ingham S¢out Group. or
2. the accounts do not accord with those r¢cords.
I have no concerns and have come across no matters in connection with the examination
to which attention should be drawn in this report tn order lo enable a proper
understanding of th¢ accounts to be reached.
Yours faithfully,
Caroline Dodds BA (Hons) F.C.A
Director
Little Court, Viearage Hill. Tanworth-in-Ard¢n, Solihull B94 SEB