Trustees’ Annual Report for the period 1[st] August 2024 to 31[st] July 2025
Charity name: Greystones Primary School Home and School Association
Charity registration number: 1033288
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Greystones Home School Association is the link between home and school. It includes everybody. We want to help the school to give our children the best possible start in life and enrich their school experience. We do this by organising community events that are fun for the children, staff, parents and carers. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Events range from cake stalls to fun runs, clothing swap shops to discos, Christmas secret shops to fairs, music gigs and concerts and pre-loved uniform sales, just to name a few. The money we raise buys vital equipment and resources for the children of Greystones Primary School. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Yes all Trustees confirm this and have regard for this in their roles and decision making. |
Achievements and Performance
SORP reference Summary of the main Our fundraising has dramatically enhanced achievements of the charity, provisions in school, including child-facing identifying the difference the IT equipment, including ipads, classroom charity’s work has made to computers, IT for the integrated resource the circumstances of its and also interactive whiteboards. beneficiaries and any wider benefits to society as a whole. Para 1.20
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity spent £46,983 during the year on various key projects and received £25,774 from events and donations. The charity opened the year with reserves of £47,852, and therefore closed the year with £26,644 in reserves at the end of the financial period. These reserves have been ringfenced for playground equipment in 2025-2026. The charity has no other assets, liabilities, accruals or prepayments. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The reserves at year end are due to fundraising activities during the year for planned expenditure in the following year, including playground equipment for the school. |
| Amount of reserves held | Para 1.22 | £26,644 at year end |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document | Para 1.25 | ParentKind Model Constitution (2021 version) adopted in 2021, (consent mailed by the Charity Commission on 10/12/21 and Resolution passed at a Special General meeting on 10/03/2022). |
| How is the charity | Para 1.25 | Unincorporated association |
| constituted? | ParentKind Model (version 2021) | |
|---|---|---|
| Trustee selection methods including details of any constitutional provisions e.g., election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | As detailed in the ParentKind Model (2021 version) |
Reference and Administrative details
| Charity name | Greystones Primary School Home and School Association |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 1033288 |
| Charity’s principal address | Greystones Primary School Tullibardine Road Sheffield S11 7GL |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Tamara Grundman |
Chairperson | Voted in by the members |
||
| Hannah Lamare |
Treasurer | Voted in by the members |
||
| Frances Shore | Vice Chair | Voted in by the members |
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| Eleanor Johns | Secretary | Voted in by the members |
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| Madeleine Stones |
Trustee | Voted in by the members |
||
| Graham Hurst | Assistant Treasurer |
Voted in by the members |
||
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
Signature(s) Full name(s)
H Lamare Hannah Lamare Treasurer 14/04/2026
Greystones Primary School Home and School Association – accounts summary for the period 01/08/24 to 31/07/25
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Overview Income Expenditure Net
Summer Fair £6,822 (£1,637) £5,185
Opening balance £47,852
School Disco £3,601 (£662) £2,939
Income Expenditure Secret Shop £2,167 £0 £2,167
Summer Fair £6,822 School IT funding (£30,961) School Lottery £1,897 £0 £1,897
Celebration Cards £5,358 School Book Funding (£8,800) Celebration Cards £5,358 (£4,149) £1,209
School Disco £3,601 Celebration Cards (£4,149) Whitehornes £1,000 £0 £1,000
Secret Shop £2,167 Summer Fair (£1,637) Non-uniform day/uniform sale £768 £0 £768
School Lottery £1,897 School Disco (£662) CAF Donations £668 £0 £668
Whitehornes £1,000 School Hoodies (£287) Christmas Tree Recycling £635 £0 £635
Non-uniform day/uniform sale £768 Parentkind (£162) Payroll Giving £480 £0 £480
CAF Donations £668 HSA Gifts (£144) Eid Fair £511 (£65) £446
Christmas Tree Recycling £635 Swap Shop (£75) Swap Shop £517 (£75) £442
Swap Shop £517 Eid Fair (£65) Easy Fundraising £391 £0 £391
Eid Fair £511 Event notice (£21) Lubrizol £241 £0 £241
Payroll Giving £480 Licensing Services (£20) Parentkind Asda £212 £0 £212
Easy Fundraising £391 Christmas Tree Donation £123 £0 £123
Lubrizol £241 ALD Print £110 £0 £110
Parentkind Asda £212 Uniform Shop £107 £0 £107
Christmas Tree Donation £123 Terracycle £99 £0 £99
ALD Print £110 Lost Property £39 £0 £39
Uniform Shop £107 Mr Jennings Prints £19 £0 £19
Terracycle £99 Books £10 £0 £10
Lost Property £39 Licensing Services £0 (£20) (£20)
Mr Jennings Prints £19 Event notice £0 (£21) (£21)
Books £10 HSA Gifts £0 (£144) (£144)
Parentkind £0 (£162) (£162)
Total income £25,774 Total expenditure (£46,983)
School Hoodies £0 (£287) (£287)
School Book Funding £0 (£8,800) (£8,800)
Closing balance £26,644
School IT funding £0 (£30,961) (£30,961)
£25,774 (£46,983) (£21,209)
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Mitchell Accounting Ltd
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF GREYSTONES PRIMARY SCHOOL HOME AND SCHOOL ASSOCIATION
I report on the accounts for the year ending 31 July 2025
Respective responsibilities of trustees and examiner
The trustees of the charity are responsible for the preparation of the financial statements. The trustees consider that an audit is not required for this year under Section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.
It is my responsibility to:
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(i) Examine the accounts under Section 43 of the 1993 Act.
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(ii) To follow the procedures laid down in the General Directions given by the Charity Commission under Section 43(7)(b) of the Act; and
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(iii) To state whether particular matters have come to my attention.
Basis of the Independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In the course of my examination, no matter has come to my attention:
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(1) Which gives me reasonable cause to believe that in any material respect the requirements:
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To keep accounting records in accordance with Section 41 of the 1993 Act; and
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To prepare the accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act
Have not been met; or
- (2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
13 Park Avenue Sheffield S10 3EY Tel: 07759326982/07909552812 Email: richardmitchellacca@outlook.com Company Reg No: 08242041
Mitchell Accounting Ltd
R Mitchell by Email
Richard Mitchell FCCA
Mitchell Accounting Ltd
13 Park Avenue Sheffield S10 3EY Tel: 07759326982/07909552812 Email: richardmitchellacca@outlook.com Company Reg No: 08242041