Trustees’ Annual Report for the period 1[st] August 2022 to 31[st] July 2023
Charity name: Greystones Primary School Home and School Association
Charity registration number: 1033288
Objectives and Activities
| Objectives and Activities | Objectives and Activities | Objectives and Activities |
|---|---|---|
| SORP reference | ||
| Summary of the purposes of the charity as set out in its governing document Para 1.17 The Greystones Home School Association is the link between home and school. It includes everybody. We want to help the school to give our children the best possible start in life and enrich their school experience. We do this by organising community events that are fun for the children, staff, parents and carers. |
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| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17 and 1.19 Events range from cake stalls to fun runs, movie nights, discos to fairs, quiz and music gigs. The money we raise buys vital equipment and resources for the children of Greystones Primary School. |
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| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Yes all Trustees confirm this and have regard for this in their roles and decision making. |
Achievements and Performance
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SORP reference
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| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Our fundraising has dramatically enhanced provisions in school, including the purchase of audio and visual equipment, staging, playground equipment, phonics books, musical instruments, iPads and the refurbishment of the IT Suite. We also funded our Outdoor Classroom. |
Financial Review
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Review of the charity’s Para 1.21 The charity spent £58,017 during the year
financial position at the end on various key projects and received
of the period £26,743 from events and donations. The
charity opened the year with reserves of
£54,930, and therefore closed the year with
£23,656 in reserves at the end of the
financial period. The charity has no other
assets, liabilities, accruals or prepayments.
Statement explaining the Para 1.22 The reserves at year end are due to
policy for holding reserves fundraising activities during the year for
stating why they are held planned expenditure in the following year,
including playground and IT equipment for
the school.
Amount of reserves held Para 1.22 £23,656 at year end
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially in Para 1.24 N/A
deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a going
concern
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Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document | Para 1.25 | ParentKind Model Constitution (2021 version) adopted in 2021, (consent mailed by the Charity Commission on 10/12/21 and Resolution passed at a Special General meeting on 10/03/2022). |
| How is the charity constituted? |
Para 1.25 | Unincorporated association ParentKind Model (version 2021) |
| Trustee selection methods including details of any constitutional provisions e.g., election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | As detailed in the ParentKind Model (2021 version) |
Reference and Administrative details
| Charity name | Greystones Primary School Home and School Association |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 1033288 |
| Charity’s principal address | Greystones Primary School Tullibardine Road Sheffield S11 7GL |
Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not
Trustee name Office (if any) entitled to appoint
for whole year
trustee (if any)
Liz Longley Chairperson Voted in by the
1
members
Tom Morley Treasurer Voted in by the
2
members
Sinead Gaffney Headteacher Voted in by the
3
members
Lucy Scheinkonig Vice Chair Voted in by the
4
members
Ellie Beck Treasurer Voted in by the
5
members
Rachael Vice Chair Voted in by the
6
Woffenden members
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
Signature(s) Full name(s) Thomas Morley Position Treasurer Date 13/01/2024
Greystones Primary School Home and School Association – accounts summary for the period August 2022 to July 2023
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Income Expenditure Net
Opening balance £54,930 2023 Summer Fair £7,054 (£1,419) £5,634
School Lottery £2,345 £0 £2,345
School Disco £2,842 (£566) £2,276
Income Expenditure
Secret Shop £1,578 (£47) £1,531
2023 Summer Fair £7,054 School iPads (£15,547)
Eid Celebration £1,558 (£101) £1,457
Celebration Cards £4,528 Library Refurb (£13,563)
Match Funding £1,423 £0 £1,423
School Disco £2,842 Raise the Roof (£13,000)
Celebration Cards £4,528 (£3,453) £1,075
School Lottery £2,345 Sound System (£8,884)
Whitehorns £1,000 £0 £1,000
Secret Shop £1,578 Celebration Cards (£3,453)
Christmas Tree Rec £944 £0 £944
Eid Celebration £1,558 2023 Summer Fair (£1,419)
Toast £888 (£150) £738
Match Funding £1,423 Enterprise Project (£1,050)
HSA Refreshments £552 £0 £552
Whitehorns £1,000 School Disco (£566)
Non-Uniform Day £362 £0 £362
Christmas Tree Rec £944 Toast (£150)
Uniform Sale £348 £0 £348
Toast £888 Parentkind (£140)
Amazon £336 £0 £336
HSA Refreshments £552 Eid Celebration (£101)
Bake Sale £327 £0 £327
Non-Uniform Day £362 Expenses (£51)
Uniform Shop £261 £0 £261
Uniform Sale £348 Secret Shop (£47)
Bents Green Christmas Trees £147 £0 £147
Amazon £336 SumUp Machines (£46)
Parentkind £250 (£140) £110
Bake Sale £327
School iPads £0 (£15,547) (£15,547)
Uniform Shop £261
Library Refurb £0 (£13,563) (£13,563)
Parentkind £250
Raise the Roof £0 (£13,000) (£13,000)
Bents Green Christmas Trees £147
Sound System £0 (£8,884) (£8,884)
Total income £26,743 Total expenditure (£58,017)
Enterprise Project £0 (£1,050) (£1,050)
Expenses £0 (£51) (£51)
Closing balance £23,656 SumUp Machines £0 (£46) (£46)
Total £26,743 (£58,017) (£31,274)
Net income
Expenditure
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Mitchell Accounting Ltd
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF GREYSTONES PRIMARY SCHOOL HOME AND SCHOOL ASSOCIATION
I report on the accounts for the year ending 31 July 2023
Respective responsibilities of trustees and examiner
The trustees of the charity are responsible for the preparation of the financial statements. The trustees consider that an audit is not required for this year under Section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.
It is my responsibility to:
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(i) Examine the accounts under Section 43 of the 1993 Act.
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(ii) To follow the procedures laid down in the General Directions given by the Charity Commission under Section 43(7)(b) of the Act; and
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(iii) To state whether particular matters have come to my attention.
Basis of the Independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In the course of my examination, no matter has come to my attention:
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(1) Which gives me reasonable cause to believe that in any material respect the requirements:
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To keep accounting records in accordance with Section 41 of the 1993 Act; and
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To prepare the accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act
Have not been met; or
- (2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
79 Rustlings Road Sheffield S11 7AB Tel: 07759326982/07909552812 Email: richardmitchellacca@outlook.com Company Reg No: 08242041
Mitchell Accounting Ltd
R Mitchell by Email
Richard Mitchell FCCA
Mitchell Accounting Ltd
79 Rustlings Road Sheffield S11 7AB Tel: 07759326982/07909552812 Email: richardmitchellacca@outlook.com Company Reg No: 08242041