Chalk Hill Preschool & Toddler Group Annual Trustee Report
Charity Registration Number 1033149 August 2023 - July 2024
Chairperson Louise Pettitt
Aim & Purposes
Chalk Hill Preschool and Toddler Group provides Preschool education, in line with the Early Years Foundation Stage (EYFS) for children in the local area from the ages of 2 – 4 years. The preschool is open 38 weeks of the year (as per East Sussex County Council (ESCC) term timetable), 5 days per week. Sessions are offered as follows:
• Monday: 9.15am – 12.15pm / 9.15am – 2.15pm • Tuesday: 9.15am – 12.15pm / 9.15am – 1.15pm • Wednesday: 9.15am – 12.15pm / 9.15am – 2.15pm • Thursday: 9.15am – 12.15pm / 9.15am – 2.15pm • Friday: 9.15am – 12.15pm / 9.15am – 2.15pm
The Preschool’s OFSTED registration allows a maximum of 30 children to attend Monday, Tuesday and Friday, 16 on a Wednesday and 25 on a Thursday. Children are divided by age into 2 groups – Caterpillars (2 – 3 years) and Butterflies (3 – 4 years). A toddler group is run on a Wednesday for local families from children from birth – 4 years old. The Preschool and Toddler group runs from St Mary’s Church hall, the local church in Willingdon.
The Preschool is committed to offering low cost preschool care for approximately 40 children on an annual basis. The intake is generally from the local community and the preschool has a waiting list for children wishing to start in September annually. Occasionally places become available within the year and these are offered to children from the waiting list.
Children who are eligible can use 2 year free Early Years Education Entitlement (EYEE) funding up to 15 hours.
Children are able to use the full 15 hours of free universal Early Years Education Entitlement (EYEE) once they become eligible as well as 30 hour funding if applicable.
The current hourly rate in setting is charged at £5.82 an hour and charged to non funded children or children who access over their funded hours attendance per week.
The committee annually review the projected income in order to cover the cost of running the preschool on a non-profit basis. The running costs include staff salaries, rent, training, administrative expenses, food and drink, insurances and resources.
Fundraising is undertaken to fund new equipment, storage and visitors to the setting.
The annual accounts show a surplus of £13,070 the financial year ending 31/7/2024– The pre-school finances have continued to improve with close monitoring from the committee. The running costs of the pre-school have continued to be covered by the fees. The pre-school has successfully paid into the allocated pension scheme and increased wages in line with the national living wage increase. This is something that needs to be closely monitored as the living wage continues to increase and the hourly charge for the pre-school may need to increase in the future.
Fundraising activities were undertaken and a total of £ 1922 was raised. Fundraising was a key focus for the committee this year to ensure the pre-school could purchase any necessary equipment.
The Preschool has a balance of £2980 in the fundraising account and a balance of £3208, in the main current account closing 31[st] July 2024.
Reserves Policy
The Reserve account balance stands at £6882 closing 31[st] of July 2024. Money was moved from our current account over the year to boost the reserve account, which should cover a months outgoings, if any issues occur.
Volunteers
We would like to thank all the volunteers, especially the committee members and staff members, who work tirelessly for the benefit of the preschool and ultimately the children.
Achievements & Performance
In this year we have held many fundraising events and incentives. We held the following: Halloween cake sale that raised £109.34, a Christmas fair that raised £827, Christmas jumper day that raised £32, Bags to school initiative over two events that raised £202, Easy fundraising app launched with parents signing up that create donations when they spend online, raised £105.87, Easter fair raised £468.99 and a stall at the church summer fair that raised £92.
The revenue from these events has meant that we could purchase new storage units for the garden toys and equipment. As well as seeds, soil and plants for the staff to create a garden area for the children to help grow and nurture. Staff were able to update their first aid training. We also updated our website that hadn’t been changed since 2015. We had a brand new website created and launched in September ready for the new academic year.
The preschool has fostered links with a new care home, Hallmark Willingdon Park Manor that opened nearby.
On 14th December 2023 we received an Ofsted inspection, in which we received an ‘Outstanding’ result. This was a reflection of how hard the staff work at the preschool.
Structure, governance and management
The preschool adopts the Preschool Learning Alliances constitution. The membership of the committee includes a Chairperson, Treasurer, Secretary and several Trustees. These individuals are nominated and ratified at the AGM. All are current or previous parents to children at the preschool.
The pre-school has a close strong committee. However, recruitment is very difficult, and there is a concern that numbers will dwindle over the coming years.
The committee members are responsible for making decisions on all matters of general concern and importance to the preschool including the hourly rate charged for its sessions and any pay increases. The hourly rate was increased to £5.82 from £5.72. This was to cover increased staffing costs in line with the National Living Wage and also to cover the costs of others things that has increased due to inflation.
The day to day running of the preschool is delegated to the Preschool Manager. The committee meet a minimum of 3 times over the year and minutes of these meetings are available if requested.
Administrative Information
The Committee comprised of the following members:
Chairperson: Louise Pettitt Treasurer: Merryl Burchant Secretary: No one in this year
Preschool Manager: Christine Hipgrave
Trustees: Yvette Clark, Heather Macreadie, Harriet Mackie-Savage, Rebecca Pett, Ella Butler and Hannah Etwell.
Registered Charity No, 1033149 CHALK HILL PRE CH OL RECEIPTS AND PAYMENTS ACC UNT FOR THE YEAR ENDED 31 JULY 2024 Pearl Accountants
Chalk Hlll Pre-scho Registered Charity No. 1033149 For the Year nded Notes to the Account 1 Accountin 1.1 Ba ofA in The Financial Statements hav8 been prepared on a receipts and payments basis in accordance with Section 133 of the Charities Act 2011. 1.2 Fixed Fl tures fittin s and ffice ui Equipment used within the school premises is not depreciated. 1.3 Inc min resources Collections are recognised when received by or on behalf of the school. 1.4 Gran rec8lV bl Grants and donatlons are only included in the r8c8iPts and payments account when the school has received them. 1.5 Re ources Expenditure is recognised in the period in which it is incurred and allocated to the appropriate cost centre. Expenditurg inGludes irrecoverable VAT. The school maintains a general fund and a restricted fund for physical health, oral hygiene and healthy eating.
k Hill P -Sch ol Registered Charity No. 1033149 ecei ts and Pa rnents Account For he Year Ended 31st Jul 2024 2023-24 2022-23 Receipts Fees Non EYEE EYEE Fees Membership fees MISC. Fund Raising event Donations 18,761 81,589 400 17,754 63,420 146 2,319 780 1,922 Total Recelpts 102725 84,420 Payments Wages and Contractors Rent Telephone Payroll services Equipment Cleaning and Hygiene Consumables Resource8 General Adminlstration Sundries Uniform Fundraising Insurance Training Mamb8rship Accountancyllndependent Examination 81,067 10,474 1,034 578 65,512 12,560 1.348 912 780 197 504 173 370 519 247 1,717 564 595 29 245 18 323 1,135 503 192 228 500 Total Payments Surplusl (Deficit) for the Year 3,883 -63 Funds brought forward as at 1st August 9,187 9,250 Funds carried forward as at 31 st July 13,070 9,187
stst ments of Assets & Liabilities F r the Year En ed 1st Jul 2024 Opening Balance at 1st August 2023 Closing Balance at 31st July 2024 Movement in the year 1 Cash Funds Natwest current NatW88t reserve NatW&st current Petty Cash
2033 5,623 1,190 2,373 -2,415 5,692 607 3,208 6,882 2,980 ++ 2041 2510
Total Cash Funds 9,187 3,884 13.070 2 Assets 2023-24 2022-23 Furniture & Equipment 12,000 12,000 3 Liabilities 2023-24 2022-23 Rent HMRC PAYE & NIC Insurance 1,162 937 1,170 150 MISC. Independent Examinations Fee 397 500 548 500 2,368 Approv8d,............ Mrs L Pettitt Chair Approved... ........................ Mrs M Burchall Treasurer
dependent examin6rfs report to the trustees of Chalk Hlll Pre School I report to the trustees on my examination of the accounts of Chalk Hill Pre School (the Trust) for the year ended 31st July 2024 Responsibilities and basls of report As the charity trustees of the Trust you are responsible for the preparation of the accounts In accordance with the requirements of the Charities Act 2011 ('the Act,) I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and Sn carying out my examination I have followed all the applicabl8 Directions given by the Charity Commission under section145 (5) (b) of the Act. Independent examlnerfs statement I have comp18ted my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believ8 that in any mat6rial respect: 1. accounting records were not kept in respect of the Trust as raquired by section 130 of the Act; or 2. th& accounts do not accord with thes8 records; or 3. the accounts do not comply wlth the applicable requirements concernlng the form and content of accounts Set out in the Charitles (Accounts and Reports) Regulations 2008 other than any r8qulrement that the accounts give a 'true and fair view which Is not a matter considered as part of an independent examlnation. I have no concerns and have come acros8 no olher matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the account o be reached. Signed: Paul Lau MAAT, B.A. (hon) Econ, PGCE Accountant Pearl Accountants 73 Parkway Eastbourne East Sussex BN20 9DZ Dat8: 1910512025
Registered Charity No, 1033149 CHALK HILL PRE CH OL RECEIPTS AND PAYMENTS ACC UNT FOR THE YEAR ENDED 31 JULY 2024 Pearl Accountants
Chalk Hlll Pre-scho Registered Charity No. 1033149 For the Year nded Notes to the Account 1 Accountin 1.1 Ba ofA in The Financial Statements hav8 been prepared on a receipts and payments basis in accordance with Section 133 of the Charities Act 2011. 1.2 Fixed Fl tures fittin s and ffice ui Equipment used within the school premises is not depreciated. 1.3 Inc min resources Collections are recognised when received by or on behalf of the school. 1.4 Gran rec8lV bl Grants and donatlons are only included in the r8c8iPts and payments account when the school has received them. 1.5 Re ources Expenditure is recognised in the period in which it is incurred and allocated to the appropriate cost centre. Expenditurg inGludes irrecoverable VAT. The school maintains a general fund and a restricted fund for physical health, oral hygiene and healthy eating.
k Hill P -Sch ol Registered Charity No. 1033149 ecei ts and Pa rnents Account For he Year Ended 31st Jul 2024 2023-24 2022-23 Receipts Fees Non EYEE EYEE Fees Membership fees MISC. Fund Raising event Donations 18,761 81,589 400 17,754 63,420 146 2,319 780 1,922 Total Recelpts 102725 84,420 Payments Wages and Contractors Rent Telephone Payroll services Equipment Cleaning and Hygiene Consumables Resource8 General Adminlstration Sundries Uniform Fundraising Insurance Training Mamb8rship Accountancyllndependent Examination 81,067 10,474 1,034 578 65,512 12,560 1.348 912 780 197 504 173 370 519 247 1,717 564 595 29 245 18 323 1,135 503 192 228 500 Total Payments Surplusl (Deficit) for the Year 3,883 -63 Funds brought forward as at 1st August 9,187 9,250 Funds carried forward as at 31 st July 13,070 9,187
stst ments of Assets & Liabilities F r the Year En ed 1st Jul 2024 Opening Balance at 1st August 2023 Closing Balance at 31st July 2024 Movement in the year 1 Cash Funds Natwest current NatW88t reserve NatW&st current Petty Cash
2033 5,623 1,190 2,373 -2,415 5,692 607 3,208 6,882 2,980 ++ 2041 2510
Total Cash Funds 9,187 3,884 13.070 2 Assets 2023-24 2022-23 Furniture & Equipment 12,000 12,000 3 Liabilities 2023-24 2022-23 Rent HMRC PAYE & NIC Insurance 1,162 937 1,170 150 MISC. Independent Examinations Fee 397 500 548 500 2,368 Approv8d,............ Mrs L Pettitt Chair Approved... ........................ Mrs M Burchall Treasurer
dependent examin6rfs report to the trustees of Chalk Hlll Pre School I report to the trustees on my examination of the accounts of Chalk Hill Pre School (the Trust) for the year ended 31st July 2024 Responsibilities and basls of report As the charity trustees of the Trust you are responsible for the preparation of the accounts In accordance with the requirements of the Charities Act 2011 ('the Act,) I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and Sn carying out my examination I have followed all the applicabl8 Directions given by the Charity Commission under section145 (5) (b) of the Act. Independent examlnerfs statement I have comp18ted my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believ8 that in any mat6rial respect: 1. accounting records were not kept in respect of the Trust as raquired by section 130 of the Act; or 2. th& accounts do not accord with thes8 records; or 3. the accounts do not comply wlth the applicable requirements concernlng the form and content of accounts Set out in the Charitles (Accounts and Reports) Regulations 2008 other than any r8qulrement that the accounts give a 'true and fair view which Is not a matter considered as part of an independent examlnation. I have no concerns and have come acros8 no olher matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the account o be reached. Signed: Paul Lau MAAT, B.A. (hon) Econ, PGCE Accountant Pearl Accountants 73 Parkway Eastbourne East Sussex BN20 9DZ Dat8: 1910512025