## **Chalk Hill Preschool & Toddler Group Annual Trustee Report** 

Charity Registration Number 1033149 August 2023 - July 2024 

Chairperson Louise Pettitt 



## **Aim & Purposes** 

Chalk Hill Preschool and Toddler Group provides Preschool education, in line with the Early Years Foundation Stage (EYFS) for children in the local area from the ages of 2 – 4 years. The preschool is open 38 weeks of the year (as per East Sussex County Council (ESCC) term timetable), 5 days per week. Sessions are offered as follows: 

• Monday: 9.15am – 12.15pm / 9.15am – 2.15pm • Tuesday: 9.15am – 12.15pm / 9.15am – 1.15pm • Wednesday: 9.15am – 12.15pm / 9.15am – 2.15pm • Thursday: 9.15am – 12.15pm / 9.15am – 2.15pm • Friday: 9.15am – 12.15pm / 9.15am – 2.15pm 

The Preschool’s OFSTED registration allows a maximum of 30 children to attend Monday, Tuesday and Friday, 16 on a Wednesday and 25 on a Thursday. Children are divided by age into 2 groups – Caterpillars (2 – 3 years) and Butterflies (3 – 4 years). A toddler group is run on a Wednesday for local families from children from birth – 4 years old. The Preschool and Toddler group runs from St Mary’s Church hall, the local church in Willingdon. 

The Preschool is committed to offering low cost preschool care for approximately 40 children on an annual basis. The intake is generally from the local community and the preschool has a waiting list for children wishing to start in September annually. Occasionally places become available within the year and these are offered to children from the waiting list. 

Children who are eligible can use 2 year free Early Years Education Entitlement (EYEE) funding up to 15 hours. 

Children are able to use the full 15 hours of free universal Early Years Education Entitlement (EYEE) once they become eligible as well as 30 hour funding if applicable. 

The current hourly rate in setting is charged at £5.82 an hour and charged to non funded children or children who access over their funded hours attendance per week. 

The committee annually review the projected income in order to cover the cost of running the preschool on a non-profit basis. The running costs include staff salaries, rent, training, administrative expenses, food and drink, insurances and resources. 

Fundraising is undertaken to fund new equipment, storage and visitors to the setting. 



The annual accounts show a surplus of £13,070 the financial year ending 31/7/2024– The pre-school finances have continued to improve with close monitoring from the committee. The running costs of the pre-school have continued to be covered by the fees. The pre-school has successfully paid into the allocated pension scheme and increased wages in line with the national living wage increase. This is something that needs to be closely monitored as the living wage continues to increase and the hourly charge for the pre-school may need to increase in the future. 

Fundraising activities were undertaken and a total of **£** 1922 was raised. Fundraising was a key focus for the committee this year to ensure the pre-school could purchase any necessary equipment. 

The Preschool has a balance of £2980 in the fundraising account and a balance of £3208, in the main current account closing 31[st] July 2024. 

## **Reserves Policy** 

The Reserve account balance stands at £6882 closing 31[st] of July 2024. Money was moved from our current account over the year to boost the reserve account, which should cover a months outgoings, if any issues occur. 

## **Volunteers** 

We would like to thank all the volunteers, especially the committee members and staff members, who work tirelessly for the benefit of the preschool and ultimately the children. 



**Achievements & Performance** 

In this year we have held many fundraising events and incentives. We held the following: Halloween cake sale that raised £109.34, a Christmas fair that raised £827, Christmas jumper day that raised £32, Bags to school initiative over two events that raised £202, Easy fundraising app launched with parents signing up that create donations when they spend online, raised £105.87, Easter fair raised £468.99 and a stall at the church summer fair that raised £92. 

The revenue from these events has meant that we could purchase new storage units for the garden toys and equipment. As well as seeds, soil and plants for the staff to create a garden area for the children to help grow and nurture. Staff were able to update their first aid training. We also updated our website that hadn’t been changed since 2015. We had a brand new website created and launched in September ready for the new academic year. 

The preschool has fostered links with a new care home, Hallmark Willingdon Park Manor that opened nearby. 

On 14th December 2023 we received an Ofsted inspection, in which we received an ‘Outstanding’ result. This was a reflection of how hard the staff work at the preschool. 

## **Structure, governance and management** 

The preschool adopts the Preschool Learning Alliances constitution. The membership of the committee includes a Chairperson, Treasurer, Secretary and several Trustees. These individuals are nominated and ratified at the AGM. All are current or previous parents to children at the preschool. 

The pre-school has a close strong committee. However, recruitment is very difficult, and there is a concern that numbers will dwindle over the coming years. 



The committee members are responsible for making decisions on all matters of general concern and importance to the preschool including the hourly rate charged for its sessions and any pay increases. The hourly rate was increased to £5.82 from £5.72. This was to cover increased staffing costs in line with the National Living Wage and also to cover the costs of others things that has increased due to inflation. 

The day to day running of the preschool is delegated to the Preschool Manager. The committee meet a minimum of 3 times over the year and minutes of these meetings are available if requested. 

## **Administrative Information** 

The Committee comprised of the following members: 

Chairperson: Louise Pettitt Treasurer: Merryl Burchant Secretary:             No one in this year 

Preschool Manager: Christine Hipgrave 

Trustees: Yvette Clark, Heather Macreadie, Harriet Mackie-Savage, Rebecca Pett, Ella Butler and Hannah Etwell. 



Registered Charity No, 1033149
CHALK HILL PRE
CH
OL
RECEIPTS AND PAYMENTS ACC
UNT
FOR THE YEAR ENDED 31 JULY 2024
Pearl Accountants

Chalk Hlll Pre-scho
Registered Charity No. 1033149
For the Year
nded
Notes to the Account
1 Accountin
1.1 Ba
ofA
in
The Financial Statements hav8 been prepared on a receipts and payments basis
in accordance with Section 133 of the Charities Act 2011.
1.2 Fixed
Fl
tures fittin
s and ffice
ui
Equipment used within the school premises is not depreciated.
1.3 Inc
min
resources
Collections are recognised when received by or on behalf of the school.
1.4 Gran
rec8lV
bl
Grants and donatlons are only included in the r8c8iPts and payments account
when the school has received them.
1.5 Re
ources
Expenditure is recognised in the period in which it is incurred and allocated to the
appropriate cost centre. Expenditurg inGludes irrecoverable VAT.
The school maintains a general fund and a restricted fund for physical health, oral
hygiene and healthy eating.

k Hill P -Sch ol
Registered Charity No. 1033149
ecei
ts and Pa
rnents Account
For
he Year Ended 31st Jul 2024
2023-24
2022-23
Receipts
Fees Non EYEE
EYEE Fees
Membership fees
MISC.
Fund Raising event
Donations
18,761
81,589
400
17,754
63,420
146
2,319
780
1,922
Total Recelpts
102725
84,420
Payments
Wages and Contractors
Rent
Telephone
Payroll services
Equipment
Cleaning and Hygiene
Consumables
Resource8
General Adminlstration
Sundries
Uniform
Fundraising
Insurance
Training
Mamb8rship
Accountancyllndependent Examination
81,067
10,474
1,034
578
65,512
12,560
1.348
912
780
197
504
173
370
519
247
1,717
564
595
29
245
18
323
1,135
503
192
228
500
Total Payments
Surplusl (Deficit) for the Year
3,883
-63
Funds brought forward as at 1st August
9,187
9,250
Funds carried forward as at 31 st July
13,070
9,187

stst
ments of Assets & Liabilities
F r the Year En
ed
1st Jul 2024
Opening
Balance at
1st August
2023
Closing
Balance at 31st
July 2024
Movement in
the year
1 Cash Funds
Natwest current
NatW88t reserve
NatW&st current
Petty Cash
****
2033
5,623
1,190
2,373
-2,415
5,692
607
3,208
6,882
2,980
*+*+
2041
2510
****
Total Cash Funds
9,187
3,884
13.070
2 Assets
2023-24
2022-23
Furniture & Equipment
12,000
12,000
3 Liabilities
2023-24
2022-23
Rent
HMRC PAYE & NIC
Insurance
1,162
937
1,170
150
MISC.
Independent Examinations Fee
397
500
548
500
2,368
Approv8d,............
Mrs L Pettitt
Chair
Approved... ........................
Mrs M Burchall
Treasurer

dependent examin6rfs report to the trustees of Chalk Hlll Pre School
I report to the trustees on my examination of the accounts of Chalk Hill Pre School (the Trust)
for the year ended 31st July 2024
Responsibilities and basls of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts In
accordance with the requirements of the Charities Act 2011 ('the Act,)
I report in respect of my examination of the Trust's accounts carried out under section 145 of the
2011 Act and Sn carying out my examination I have followed all the applicabl8 Directions given
by the Charity Commission under section145 (5) (b) of the Act.
Independent examlnerfs statement
I have comp18ted my examination. I confirm that no material matters have come to my attention
in connection with the examination giving me cause to believ8 that in any mat6rial respect:
1. accounting records were not kept in respect of the Trust as raquired by section 130 of the
Act; or
2. th& accounts do not accord with thes8 records; or
3. the accounts do not comply wlth the applicable requirements concernlng the form and
content of accounts Set out in the Charitles (Accounts and Reports) Regulations 2008 other
than any r8qulrement that the accounts give a 'true and fair view which Is not a matter
considered as part of an independent examlnation.
I have no concerns and have come acros8 no olher matters in connection with the examination
to which attention should be drawn in this report in order to enable a proper understanding of
the account
o be reached.
Signed:
Paul Lau MAAT, B.A. (hon) Econ, PGCE
Accountant
Pearl Accountants
73 Parkway
Eastbourne
East Sussex
BN20 9DZ
Dat8: 1910512025

Registered Charity No, 1033149
CHALK HILL PRE
CH
OL
RECEIPTS AND PAYMENTS ACC
UNT
FOR THE YEAR ENDED 31 JULY 2024
Pearl Accountants

Chalk Hlll Pre-scho
Registered Charity No. 1033149
For the Year
nded
Notes to the Account
1 Accountin
1.1 Ba
ofA
in
The Financial Statements hav8 been prepared on a receipts and payments basis
in accordance with Section 133 of the Charities Act 2011.
1.2 Fixed
Fl
tures fittin
s and ffice
ui
Equipment used within the school premises is not depreciated.
1.3 Inc
min
resources
Collections are recognised when received by or on behalf of the school.
1.4 Gran
rec8lV
bl
Grants and donatlons are only included in the r8c8iPts and payments account
when the school has received them.
1.5 Re
ources
Expenditure is recognised in the period in which it is incurred and allocated to the
appropriate cost centre. Expenditurg inGludes irrecoverable VAT.
The school maintains a general fund and a restricted fund for physical health, oral
hygiene and healthy eating.

k Hill P -Sch ol
Registered Charity No. 1033149
ecei
ts and Pa
rnents Account
For
he Year Ended 31st Jul 2024
2023-24
2022-23
Receipts
Fees Non EYEE
EYEE Fees
Membership fees
MISC.
Fund Raising event
Donations
18,761
81,589
400
17,754
63,420
146
2,319
780
1,922
Total Recelpts
102725
84,420
Payments
Wages and Contractors
Rent
Telephone
Payroll services
Equipment
Cleaning and Hygiene
Consumables
Resource8
General Adminlstration
Sundries
Uniform
Fundraising
Insurance
Training
Mamb8rship
Accountancyllndependent Examination
81,067
10,474
1,034
578
65,512
12,560
1.348
912
780
197
504
173
370
519
247
1,717
564
595
29
245
18
323
1,135
503
192
228
500
Total Payments
Surplusl (Deficit) for the Year
3,883
-63
Funds brought forward as at 1st August
9,187
9,250
Funds carried forward as at 31 st July
13,070
9,187

stst
ments of Assets & Liabilities
F r the Year En
ed
1st Jul 2024
Opening
Balance at
1st August
2023
Closing
Balance at 31st
July 2024
Movement in
the year
1 Cash Funds
Natwest current
NatW88t reserve
NatW&st current
Petty Cash
****
2033
5,623
1,190
2,373
-2,415
5,692
607
3,208
6,882
2,980
*+*+
2041
2510
****
Total Cash Funds
9,187
3,884
13.070
2 Assets
2023-24
2022-23
Furniture & Equipment
12,000
12,000
3 Liabilities
2023-24
2022-23
Rent
HMRC PAYE & NIC
Insurance
1,162
937
1,170
150
MISC.
Independent Examinations Fee
397
500
548
500
2,368
Approv8d,............
Mrs L Pettitt
Chair
Approved... ........................
Mrs M Burchall
Treasurer

dependent examin6rfs report to the trustees of Chalk Hlll Pre School
I report to the trustees on my examination of the accounts of Chalk Hill Pre School (the Trust)
for the year ended 31st July 2024
Responsibilities and basls of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts In
accordance with the requirements of the Charities Act 2011 ('the Act,)
I report in respect of my examination of the Trust's accounts carried out under section 145 of the
2011 Act and Sn carying out my examination I have followed all the applicabl8 Directions given
by the Charity Commission under section145 (5) (b) of the Act.
Independent examlnerfs statement
I have comp18ted my examination. I confirm that no material matters have come to my attention
in connection with the examination giving me cause to believ8 that in any mat6rial respect:
1. accounting records were not kept in respect of the Trust as raquired by section 130 of the
Act; or
2. th& accounts do not accord with thes8 records; or
3. the accounts do not comply wlth the applicable requirements concernlng the form and
content of accounts Set out in the Charitles (Accounts and Reports) Regulations 2008 other
than any r8qulrement that the accounts give a 'true and fair view which Is not a matter
considered as part of an independent examlnation.
I have no concerns and have come acros8 no olher matters in connection with the examination
to which attention should be drawn in this report in order to enable a proper understanding of
the account
o be reached.
Signed:
Paul Lau MAAT, B.A. (hon) Econ, PGCE
Accountant
Pearl Accountants
73 Parkway
Eastbourne
East Sussex
BN20 9DZ
Dat8: 1910512025