- Bradwell Preschool Group AGM Minutes 2024 ~~a~~
18[th] November 2024, 8pm – Shoulder of Mutton
MEMBERS PRESENT – Lucy Valerio (LV), Debra Clyde (DC), Natalie Fearn (NF), Debbie Hobson (DH)
ADDITIONAL PERSONS PRESENT: Sherry Siddal (SS) – Preschool Manager, Jodie Cottrill (JC), Hannah McGuire (HM) – interested in joining the Committee and joined that evening as an Affiliate Member
Pre-School AGM 2024
| Agenda Item | Discussion Notes | Actions |
|---|---|---|
| 1) Introduction | The Chair, LV, welcomed everyone to the meeting and noted that the meeting was quorate and so declared it open. |
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| 2) Annual Report | The Chair referred to the annual report she’d prepared, the main points were: The objectives of Preschool as it’s a registered charity The main decisions taken by the Committee over the past year, which included reviewing hourly rates for fees and increasing these, approving finances for improvements to the outdoor play area and for a new member of staff Changes in the Committee personnel The Chair asked those present if they had any questions. She then asked the meeting to vote to receive the annual report of the Committee. The meeting unanimously voted for this. |
Annual Report Received |
| 3) Annual accounts |
Treasurer’s Report AGM 18 November 2024 The main points to note from the report were: Income for the year to 31 August 2024 was £66,465.56 Expenditure for the year to 31 August 2024 was £67,961.54 This gives a deficit of £1,495.98 The accounts were checked by Joanne Holland our accountant and she noted that the income should cover all business as usual necessary expenses i.e. rent, salaries, fees etc. The Committee noted that current income did not cover all necessary expenses, hence the deficit. DC also noted that the budget for 2024/25 showed |
| a defcit. DC set out some further information from the accounts: Money raised from fundraising activities was for trips for the children The Hill Billy payment was money back to Bradda Dad’s for 2023, the amount for the 2024 event would be in next year’s accounts The increase in April to the National Minimum Wage had had an impact on the wage total The interest from the Santander Reserve Account was automatically paid into the savings account Savings was at £27,287.69 at 31 August 2024 Reserve account remained at £6,470 at 31 August 2024 The AGM discussed the accounts and the following points were made: The Hill Billy event was not taking place in 2025 as the person who runs it was unable to continue to do so – they were happy to pass everything on to someone else, it was unlikely preschool could take it over, so at the moment the event would not be happening This means the £1,700 budgeted for it in next years budget had to be removed (see below) Preschool would need to look at other fundraising activities to help replace this lost income Whether or not preschool was impacted by the increase to employers NICs? It was felt probably not as the charity was an unincorporated organisation and so was not a legal person. DC had checked, but would double check. The Chair asked the members present to vote to receive the accounts. The members unanimously voted for this. |
DC to double check point about employers NIC payments. Accounts for 2023/24 received. |
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|---|---|---|
| 5) Committee Members 2023 |
The Chair then asked the meeting to vote on the election and re-election of various Committee members as set out below: To vote on the election of Debbie Hobson as Chair of the Committee |
Agreed |
| Unanimously agreed To vote on the re-election Natalie Fearn as a Committee member and subsequently her election as Secretary of the Committee Unanimously agreed To vote on the re-election of Debra Clyde as Treasurer of the Committee: Unanimously agreed To vote on the re-election of Aimee-Jo lake as a Committee member: Unanimously agreed On the condition that the necessary Ofsted paperwork has been received, the election of Jodie Cotterill as a Committee member: Unanimously agreed The election of Hannah McGuire as a Committee member: Unanimously agreed The meeting voted unanimously to approve all the elections and re-elections. NB no Committee member took part in the vote to appoint themselves. |
Agreed Agreed Agreed Agreed Agreed |
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|---|---|---|
| 6) Close of meeting |
The Chair thanked everyone for their attendance and called the meeting to a close. |
Bradwell Preschool Group Income and Expenditure for the year ended 31st August 2024 INCOME EXPENDITURE CURRENT ACCOUNT BALANCE B/F RESERVE ACCOUNT BALANCE BIF SANTANDER ACCOUNT BALANCE BIF CASH ACCOUNT BALANCE BIF 2698.45 31847.31 6470.00 10.93 41026.69 FEES MILKGRANT DCC FUNDING APPRENTICE PAYMENT CHRISTMAS RAFFLE CAKE SALE/CARNIVAL ETC BRITISH CYCLING HILL BILLY DONATIONS SCHOOL TRIP SAVINGSACCOUNT INTEREST SANTANDER INTEREST 9595.50 C> SALARIES 309.30 0 PENSION 51733.31 tro SUPPLY/AGENCY STAFF 500.(KI * D MILK 454.00 0 RENT- SEThSNG PREMISES 941.40 F RENT- OTHER 1979.50 TEACHING EQUIP/BOOKS 470.17 D HMRC- PAYEINI 42.00 0 OFSTED 394.84 .P ICO REGISTRATION 45.54 C? NAPPY BIN DISPOSAL GEN EQUIP/MATERIALS/CLEANING TRAINING POSTAGE FOOD STATIONERY CE INSURANCE TAPESTRY ANNUAL PAYMENT RAFFLE TICKETS SMALL LorrERY LICENCE DBS CHECKS INSURANCE APPRENTICE PAYMENT HILL BILLY EXPENDITURE PATTESTING TWINKL MEMBERSHIP SCHOOL TRIP MINIBUS HIRE CHRISTMAS 47180.69 1532.07 330.33 318.10 7282.26 150.00 1660.31 4616.63 35.00 35.00 77.35 389.11 71.00 19.80 546.98 57.76 94.08 162.00 138.20 20.00 162.06 955.55 360.00 1020.88 24.20 74.88 203.50 400.00 43.80 TOTAL RECEIPTS 66465.56 TOTAL EXPENDITURE 67961.54 SURPLUS/DEFICIT -1495.98 CURRENT ACCOUNT BALANCE CID RESERVE ACCOUNT BALANCE CID SANTANDER ACCOUNT BALANCE CID CASH ACCOUNT BALANCE CID 5762.09 27287.69 6470.00 10.93 39530.71 107492.25 107492.25 Signed byjoanne Holland 20110124...
Bradwell Preschool Group Income and Expenditure for the year ended 31st August 2024 INCOME EXPENDITURE CURRENT ACCOUNT BALANCE B/F RESERVE ACCOUNT BALANCE BIF SANTANDER ACCOUNT BALANCE BIF CASH ACCOUNT BALANCE BIF 2698.45 31847.31 6470.00 10.93 41026.69 FEES MILKGRANT DCC FUNDING APPRENTICE PAYMENT CHRISTMAS RAFFLE CAKE SALE/CARNIVAL ETC BRITISH CYCLING HILL BILLY DONATIONS SCHOOL TRIP SAVINGSACCOUNT INTEREST SANTANDER INTEREST 9595.50 C> SALARIES 309.30 0 PENSION 51733.31 tro SUPPLY/AGENCY STAFF 500.(KI * D MILK 454.00 0 RENT- SEThSNG PREMISES 941.40 F RENT- OTHER 1979.50 TEACHING EQUIP/BOOKS 470.17 D HMRC- PAYEINI 42.00 0 OFSTED 394.84 .P ICO REGISTRATION 45.54 C? NAPPY BIN DISPOSAL GEN EQUIP/MATERIALS/CLEANING TRAINING POSTAGE FOOD STATIONERY CE INSURANCE TAPESTRY ANNUAL PAYMENT RAFFLE TICKETS SMALL LorrERY LICENCE DBS CHECKS INSURANCE APPRENTICE PAYMENT HILL BILLY EXPENDITURE PATTESTING TWINKL MEMBERSHIP SCHOOL TRIP MINIBUS HIRE CHRISTMAS 47180.69 1532.07 330.33 318.10 7282.26 150.00 1660.31 4616.63 35.00 35.00 77.35 389.11 71.00 19.80 546.98 57.76 94.08 162.00 138.20 20.00 162.06 955.55 360.00 1020.88 24.20 74.88 203.50 400.00 43.80 TOTAL RECEIPTS 66465.56 TOTAL EXPENDITURE 67961.54 SURPLUS/DEFICIT -1495.98 CURRENT ACCOUNT BALANCE CID RESERVE ACCOUNT BALANCE CID SANTANDER ACCOUNT BALANCE CID CASH ACCOUNT BALANCE CID 5762.09 27287.69 6470.00 10.93 39530.71 107492.25 107492.25 Signed byjoanne Holland 20110124...