## - Bradwell Preschool Group AGM Minutes 2024 ~~a~~ ## 18[th] November 2024, 8pm – Shoulder of Mutton MEMBERS PRESENT – Lucy Valerio (LV), Debra Clyde (DC), Natalie Fearn (NF), Debbie Hobson (DH) ADDITIONAL PERSONS PRESENT: Sherry Siddal (SS) – Preschool Manager, Jodie Cottrill (JC), Hannah McGuire (HM) – interested in joining the Committee and joined that evening as an Affiliate Member ## **Pre-School AGM 2024** |Agenda Item|Discussion Notes|Actions| |---|---|---| |1) Introduction|The Chair, LV, welcomed everyone to the meeting
and noted that the meeting was quorate and so
declared it open.|| |2) Annual Report|The Chair referred to the annual report she’d
prepared, the main points were:

The objectives of Preschool as it’s a registered
charity

The main decisions taken by the Committee
over the past year, which included reviewing
hourly rates for fees and increasing these,
approving finances for improvements to the
outdoor play area and for a new member of
staff

Changes in the Committee personnel
The Chair asked those present if they had any
questions.
She then asked the meeting to vote to receive the
annual report of the Committee.
The meeting unanimously voted for this.|Annual Report
Received| |3) Annual
accounts|**Treasurer’s Report AGM 18 November 2024**
The main points to note from the report were:
Income for the year to 31 August 2024 was
£66,465.56
Expenditure for the year to 31 August 2024 was
£67,961.54
This gives a deficit of £1,495.98
The accounts were checked by Joanne Holland our
accountant and she noted that the income should
cover all business as usual necessary expenses i.e.
rent, salaries, fees etc.
The Committee noted that current income did not
cover all necessary expenses, hence the deficit.
DC also noted that the budget for 2024/25 showed|| ||a defcit.
DC set out some further information from the
accounts:

Money raised from fundraising activities was
for trips for the children

The Hill Billy payment was money back to
Bradda Dad’s for 2023, the amount for the
2024 event would be in next year’s accounts

The increase in April to the National
Minimum Wage had had an impact on the
wage total

The interest from the Santander Reserve
Account was automatically paid into the
savings account

Savings was at £27,287.69 at 31 August
2024

Reserve account remained at £6,470 at 31
August 2024
The AGM discussed the accounts and the following
points were made:

The Hill Billy event was not taking place in
2025 as the person who runs it was unable
to continue to do so – they were happy to
pass everything on to someone else, it was
unlikely preschool could take it over, so at
the moment the event would not be
happening

This means the £1,700 budgeted for it in
next years budget had to be removed (see
below)

Preschool would need to look at other
fundraising activities to help replace this lost
income

Whether or not preschool was impacted by
the increase to employers NICs? It was felt
probably not as the charity was an
unincorporated organisation and so was not
a legal person. DC had checked, but would
double check.
The Chair asked the members present to vote to
receive the accounts. The members unanimously
voted for this.|DC to double
check point about
employers NIC
payments.
Accounts for
2023/24 received.| |---|---|---| |5) Committee
Members 2023|The Chair then asked the meeting to vote on the
election and re-election of various Committee
members as set out below:
To vote on the election of Debbie Hobson as Chair
of the Committee|Agreed| ||
Unanimously agreed
To vote on the re-election Natalie Fearn as a
Committee member and subsequently her election
as Secretary of the Committee

Unanimously agreed
To vote on the re-election of Debra Clyde as
Treasurer of the Committee:

Unanimously agreed
To vote on the re-election of Aimee-Jo lake as a
Committee member:

Unanimously agreed
On the condition that the necessary Ofsted
paperwork has been received, the election of Jodie
Cotterill as a Committee member:

Unanimously agreed
The election of Hannah McGuire as a Committee
member:

Unanimously agreed
The meeting voted unanimously to approve all the
elections and re-elections. NB no Committee
member took part in the vote to appoint
themselves.|Agreed
Agreed
Agreed
Agreed
Agreed| |---|---|---| |6) Close of
meeting|The Chair thanked everyone for their attendance
and called the meeting to a close.|| Bradwell Preschool Group Income and Expenditure for the year ended 31st August 2024 INCOME EXPENDITURE CURRENT ACCOUNT BALANCE B/F RESERVE ACCOUNT BALANCE BIF SANTANDER ACCOUNT BALANCE BIF CASH ACCOUNT BALANCE BIF 2698.45 31847.31 6470.00 10.93 41026.69 FEES MILKGRANT DCC FUNDING APPRENTICE PAYMENT CHRISTMAS RAFFLE CAKE SALE/CARNIVAL ETC BRITISH CYCLING HILL BILLY DONATIONS SCHOOL TRIP SAVINGSACCOUNT INTEREST SANTANDER INTEREST 9595.50 C> SALARIES 309.30 0 PENSION 51733.31 tro SUPPLY/AGENCY STAFF 500.(KI * D MILK 454.00 0 RENT- SEThSNG PREMISES 941.40 F RENT- OTHER 1979.50 TEACHING EQUIP/BOOKS 470.17 D HMRC- PAYEINI 42.00 0 OFSTED 394.84 .P ICO REGISTRATION 45.54 C? NAPPY BIN DISPOSAL GEN EQUIP/MATERIALS/CLEANING TRAINING POSTAGE FOOD STATIONERY C￿E INSURANCE TAPESTRY ANNUAL PAYMENT RAFFLE TICKETS SMALL LorrERY LICENCE DBS CHECKS INSURANCE APPRENTICE PAYMENT HILL BILLY EXPENDITURE PATTESTING TWINKL MEMBERSHIP SCHOOL TRIP MINIBUS HIRE CHRISTMAS 47180.69 1532.07 330.33 318.10 7282.26 150.00 1660.31 4616.63 35.00 35.00 77.35 389.11 71.00 19.80 546.98 57.76 94.08 162.00 138.20 20.00 162.06 955.55 360.00 1020.88 24.20 74.88 203.50 400.00 43.80 TOTAL RECEIPTS 66465.56 TOTAL EXPENDITURE 67961.54 SURPLUS/DEFICIT -1495.98 CURRENT ACCOUNT BALANCE CID RESERVE ACCOUNT BALANCE CID SANTANDER ACCOUNT BALANCE CID CASH ACCOUNT BALANCE CID 5762.09 27287.69 6470.00 10.93 39530.71 107492.25 107492.25 Signed byjoanne Holland 20110124... Bradwell Preschool Group Income and Expenditure for the year ended 31st August 2024 INCOME EXPENDITURE CURRENT ACCOUNT BALANCE B/F RESERVE ACCOUNT BALANCE BIF SANTANDER ACCOUNT BALANCE BIF CASH ACCOUNT BALANCE BIF 2698.45 31847.31 6470.00 10.93 41026.69 FEES MILKGRANT DCC FUNDING APPRENTICE PAYMENT CHRISTMAS RAFFLE CAKE SALE/CARNIVAL ETC BRITISH CYCLING HILL BILLY DONATIONS SCHOOL TRIP SAVINGSACCOUNT INTEREST SANTANDER INTEREST 9595.50 C> SALARIES 309.30 0 PENSION 51733.31 tro SUPPLY/AGENCY STAFF 500.(KI * D MILK 454.00 0 RENT- SEThSNG PREMISES 941.40 F RENT- OTHER 1979.50 TEACHING EQUIP/BOOKS 470.17 D HMRC- PAYEINI 42.00 0 OFSTED 394.84 .P ICO REGISTRATION 45.54 C? NAPPY BIN DISPOSAL GEN EQUIP/MATERIALS/CLEANING TRAINING POSTAGE FOOD STATIONERY C￿E INSURANCE TAPESTRY ANNUAL PAYMENT RAFFLE TICKETS SMALL LorrERY LICENCE DBS CHECKS INSURANCE APPRENTICE PAYMENT HILL BILLY EXPENDITURE PATTESTING TWINKL MEMBERSHIP SCHOOL TRIP MINIBUS HIRE CHRISTMAS 47180.69 1532.07 330.33 318.10 7282.26 150.00 1660.31 4616.63 35.00 35.00 77.35 389.11 71.00 19.80 546.98 57.76 94.08 162.00 138.20 20.00 162.06 955.55 360.00 1020.88 24.20 74.88 203.50 400.00 43.80 TOTAL RECEIPTS 66465.56 TOTAL EXPENDITURE 67961.54 SURPLUS/DEFICIT -1495.98 CURRENT ACCOUNT BALANCE CID RESERVE ACCOUNT BALANCE CID SANTANDER ACCOUNT BALANCE CID CASH ACCOUNT BALANCE CID 5762.09 27287.69 6470.00 10.93 39530.71 107492.25 107492.25 Signed byjoanne Holland 20110124...