WEST GREEN PLAYGROUP
TRUSTEES REPORT FOR THE YEAR ENDED 31 AUGUST 2021
Legal and administrative information
Charity Number 1032801
Financial Year 1[st] September 2020 to 31[st ] August 2021
Trustees at 31[st] August 2021
Annaliese Gamper – Co-Chairperson Appointed 01/11/2017 Kate Aldridge – General Member Appointed 01/11/2018 Tonya Ouaddane - Manager Appointed 28/11/2016 Simone Businaro – Treasurer Appointed 14/11/2019
The existing trustees appoint new trustees following the provisions laid out in the organisation’s Constitution. However, due to the pandemic, the trustees have remained in situ since 2019 and no formal reappointment or re-election has taken place.
Legal Status
Unincorporated Charity
Governing
PLA Model Constitution adopted 21[st] January 2016
Objectives
To enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups WEST GREEN PLAYGROUP
TRUSTEES REPORT FOR THE YEAR ENDED 31 AUGUST 2021
Correspondence Address
West Green Playgroup 21a Apple Tree Road, Tottenham London N17 6PJ
Independent Examiner
Sara Graff & Co
1
Chartered Accountants 28 Minchenden Crescent London N14 7EL
The Trustee Report
The Committee has pleasure in presenting their report, together with financial statements for the period ended 31[st] August 2021.
The most recent document constituting the playgroup was signed on 21[st] January 2016. As a member of the Pre-School Learning Alliance, membership number 23785, the playgroup follows its publication guidelines.
The principal activity of the trust is the provision of pre-school playgroup activities.
The West Green Playgroup offers a safe and welcoming place for children between 2 and 5 by offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability. The Playgroup also encourages the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas.
Main fundraising activities
The West Green Playgroup relies on the money raised through our fundraising efforts to purchase or replace most of the toys and equipment the children use. It is the parents and carers contribution to events that dictate their success.
Due to Covid-19 we were restricted as to our traditional fund-raising methods, although we did manage to hold an Easter Hunt.
We did start a Crowd Funding page in 2020 to try and obtain additional funds to support the nursery going forward but only £20 was received in the year to 31 August 2021.
Organisation and Management
The charity is managed by a Management Committee which would normally meet regularly, at least 6 times a year, to ensure that the Playgroup complies with its aims and is properly managed. However, due to lockdown during part of the financial year, fewer meetings took place. The Committee Members are normally elected at the Annual General Meeting and hold office for one year but are able to stand for re-election unless a member has served for ten consecutive years. Due to Covid 19 no elections have taken place since the start of the pandemic and so the same trustees have remained in situ.
Trustee Responsibilities
2
The Charities Act 2011 requires the trustees to prepare financial statements each year in accordance with the current regulations. The trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the year. They are also responsible for safeguarding the assets of the trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Financial Review
The accounts have been prepared on a receipts and payments basis in accordance with the Charities Act 2011. Therefore, the surplus shown on the Income and Expenditure Account of £28,098 (2020 Deficit £1,004) does not take account of any liabilities that may be owed by the Playgroup or amounts due to the Playgroup at the period end. The surplus is in in line with the expectations of the Trustees, and the Trustees are now in a position to hold 3 to 6 months running costs in reserve in order to be able to fund playgroup in the case of any future emergencies. The playgroup continues to be run on a not for profit basis, with any surplus to be ploughed back to pay for running costs and resources.
We also received a contribution of £5,000 from Pocket Living and £5,000 from HG towards the gardening project which had been paid for during the year to 31 August 2020.
Signed on behalf of the Trustees Date Kate Aldridge
…………………………………………………………18/6/2022…….
………………………………………….
3
WEST GREEN PLAYGROUP
STATEMENT OF ASSETS AND LIABILITIES AS AT 31 AUGUST 2021
| FIXED ASSETS Office Furniture and Equipment Less: Depreciation CURRENT ASSETS Community Bank Account Step Saver Interest Account Cash in Hand NET CURRENT ASSETS NET ASSETS CHARITY FUNDS Unrestricted funds |
2021 24,623 12,906 11,717 25,559 41,732 1,082 68,373 80,090 80,090 |
2020 Notes 24,623 10,838 Depreciation 15% x nbv 13,785 25,396 11,729 1,082 38,207 51,992 51,992 |
|---|---|---|
The financial statements were approved by The Trustees and signed on their behalf:
………Kate Aldridge………………………………………….. Trustee ………………………………………18/6/2022…………. Date approved
4
WEST GREEN PLAYGROUP
2021 2020
| INCOME RESOURCES FROM GENERATED FUNDS Activities for generating funds Donations and Fundraising Investment income Bank interest INCOME RESOURCES FROM CHARITABLE ACTIVITIES Grants Fees Gardening refund Sundry income TOTAL INCOME RESOURCES COSTS OF GENERATING FUNDS Advertising/fundraising CHARITABLE ACTIVITIES Salaries Pension costs Premises costs Training Sundries Insurance Cleaning Postage, phone, internet and stationery Supplies and equipment Garden project Depreciation |
1,008 10,023 285 41 111,031 109,311 56,716 51,953 10,000 2,111 479 179,858 181,151 412 161,743 171,807 432 104,820 115,111 5,588 6,469 19,490 14,271 1,433 3,416 2,245 1,233 1,218 557 508 3,262 1,802 4,755 5,132 316 17,211 2,068 2,432 |
|---|---|
| GOVERNANCE COSTS Accountancy fee Ofsted/DBS Legal and professional fees TOTAL RESOURCES EXPENDED |
146,938 1,200 255 4,248 5,703 153,053 166,399 1,200 289 4,491 5,980 172,811 |
|---|---|
| NET INCOME FOR THE YEAR | 28,098 | - 1,004 |
|---|---|---|
| TOTAL FUNDS BROUGHT FORWARD | 51,992 | 52,996 |
TOTAL FUNDS CARRIED FORWARD
80,090 51,992
5 INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2021
Sara Graff & Co CHARTERED ACCOUNTANTS Independent examinerfs report to the trustees of West Green Playgroup I report on the accounts of the Wesl Green Playgroup for the period ended 31 August 2021. which are set out on pages I to 5. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is nol required for this year under section 14412) of the Charits'es Act 2011 {the 2011 Aetl and that an independent examination is needed. It is my responsibility to= examine the accounts under seth'on 145 of the 2011 Act" to follow the procedu5 laid down in the general Directions gNen by the Charity Commission under 5edion 145151{bl of the 2011 Acl and to stale whether particular matters have come to my attention. Basls of Indeptnd¢nl examlnef$ report My examination was carried out in accordan wth the general Directions glven by the Charity Commission. An examination includes a review of the accountsng records kept by the charity and a comparison of the accounts presented with those records. It also includes considerab'on of any unusual items or disclosures in the accounts. and seeking explanations from you as trustees conceming any such matters. The pr<Kedures undertaken do not provide all the eviden that would be required in an audit and consequenlly no opinion is given as to whether the accounts present a 'Irue and fair vievl and the report is limited to those matters set out in the statement below. Independent examlnefs ststement In conneclion wth my examination. no matter has come to my attention.. (11 which gives me reasonable cause to believe that in any material respe¢l the requirements.. to keep accounting records in a¢¢ordance with section 130 of the 2011 Act; and to prepare accounts which accord vnth the accounting records and comply with the aOUntIng requirements of the 2011 Act have not been met-. or (21 to which, in my opinion. attents'on should be drawn in order to enable a proper understanding of the accounts to be reached. Name.. Sara Graff Relevant professional qualification or body.. ACA ATII Address.. 28 Minchenden Crescent Lon(k)n N14 7EL Date 10 June 2022 Priiicii)al Sara Graff ACA ATII 28 Minchenden CreKerbt London N14 7EL T 020 8882 6847 F 020 8886 1624 E infoesaragraff.co.uk