## WEST GREEN PLAYGROUP ## TRUSTEES REPORT FOR THE YEAR ENDED 31 AUGUST 2021 Legal and administrative information Charity Number 1032801 Financial Year 1[st] September 2020 to 31[st ] August 2021 Trustees at 31[st] August 2021 Annaliese Gamper – Co-Chairperson Appointed 01/11/2017 Kate Aldridge – General Member Appointed 01/11/2018 Tonya Ouaddane - Manager Appointed 28/11/2016 Simone Businaro – Treasurer Appointed 14/11/2019 The existing trustees appoint new trustees following the provisions laid out in the organisation’s Constitution. However, due to the pandemic, the trustees have remained in situ since 2019 and no formal reappointment or re-election has taken place. Legal Status Unincorporated Charity Governing PLA Model Constitution adopted 21[st] January 2016 Objectives To enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups WEST GREEN PLAYGROUP TRUSTEES REPORT FOR THE YEAR ENDED 31 AUGUST 2021 Correspondence Address West Green Playgroup 21a Apple Tree Road, Tottenham London N17 6PJ Independent Examiner Sara Graff & Co 1 Chartered Accountants 28 Minchenden Crescent London N14 7EL The Trustee Report The Committee has pleasure in presenting their report, together with financial statements for the period ended 31[st] August 2021. The most recent document constituting the playgroup was signed on 21[st] January 2016. As a member of the Pre-School Learning Alliance, membership number 23785, the playgroup follows its publication guidelines. The principal activity of the trust is the provision of pre-school playgroup activities. The West Green Playgroup offers a safe and welcoming place for children between 2 and 5 by offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability. The Playgroup also encourages the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas. Main fundraising activities The West Green Playgroup relies on the money raised through our fundraising efforts to purchase or replace most of the toys and equipment the children use. It is the parents and carers contribution to events that dictate their success. Due to Covid-19 we were restricted as to our traditional fund-raising methods, although we did manage to hold an Easter Hunt. We did start a Crowd Funding page in 2020 to try and obtain additional funds to support the nursery going forward but only £20 was received in the year to 31 August 2021. ## Organisation and Management The charity is managed by a Management Committee which would normally meet regularly, at least 6 times a year, to ensure that the Playgroup complies with its aims and is properly managed. However, due to lockdown during part of the financial year, fewer meetings took place. The Committee Members are normally elected at the Annual General Meeting and hold office for one year but are able to stand for re-election unless a member has served for ten consecutive years. Due to Covid 19 no elections have taken place since the start of the pandemic and so the same trustees have remained in situ. Trustee Responsibilities 2 The Charities Act 2011 requires the trustees to prepare financial statements each year in accordance with the current regulations. The trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the year. They are also responsible for safeguarding the assets of the trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. ## Financial Review The accounts have been prepared on a receipts and payments basis in accordance with the Charities Act 2011. Therefore, the surplus shown on the Income and Expenditure Account of £28,098 (2020 Deficit £1,004) does not take account of any liabilities that may be owed by the Playgroup or amounts due to the Playgroup at the period end. The surplus is in in line with the expectations of the Trustees, and the Trustees are now in a position to hold 3 to 6 months running costs in reserve in order to be able to fund playgroup in the case of any future emergencies. The playgroup continues to be run on a not for profit basis, with any surplus to be ploughed back to pay for running costs and resources. We also received a contribution of £5,000 from Pocket Living and £5,000 from HG towards the gardening project which had been paid for during the year to 31 August 2020. Signed on behalf of the Trustees Date Kate Aldridge …………………………………………………………18/6/2022……. …………………………………………. 3 WEST GREEN PLAYGROUP STATEMENT OF ASSETS AND LIABILITIES AS AT 31 AUGUST 2021 |FIXED ASSETS
Office Furniture and Equipment
Less: Depreciation
CURRENT ASSETS
Community Bank Account
Step Saver Interest Account
Cash in Hand
NET CURRENT ASSETS
NET ASSETS
CHARITY FUNDS
Unrestricted funds|2021
24,623
12,906
11,717
25,559
41,732
1,082
68,373
80,090

80,090
|2020
Notes
24,623
10,838
Depreciation 15% x nbv
13,785
25,396
11,729
1,082
38,207
51,992

51,992
| |---|---|---| The financial statements were approved by The Trustees and signed on their behalf: ………Kate Aldridge………………………………………….. Trustee ………………………………………18/6/2022…………. Date approved 4 WEST GREEN PLAYGROUP 2021 2020 |INCOME RESOURCES FROM GENERATED FUNDS
Activities for generating funds
Donations and Fundraising
Investment income
Bank interest
INCOME RESOURCES FROM CHARITABLE
ACTIVITIES
Grants
Fees
Gardening refund
Sundry income
TOTAL INCOME RESOURCES
COSTS OF GENERATING FUNDS
Advertising/fundraising
CHARITABLE ACTIVITIES
Salaries
Pension costs
Premises costs
Training
Sundries
Insurance
Cleaning
Postage, phone, internet and stationery
Supplies and equipment
Garden project
Depreciation|1,008
10,023
285
41
111,031
109,311
56,716
51,953
10,000
2,111
479
179,858
181,151
412
161,743
171,807
432
104,820
115,111
5,588
6,469
19,490
14,271
1,433
3,416
2,245
1,233
1,218
557
508
3,262
1,802
4,755
5,132
316
17,211
2,068
2,432| |---|---| |GOVERNANCE COSTS
Accountancy fee
Ofsted/DBS
Legal and professional fees
TOTAL RESOURCES EXPENDED|146,938
1,200
255
4,248
5,703
153,053
166,399
1,200
289
4,491
5,980
172,811| |---|---| |NET INCOME FOR THE YEAR|28,098|- 1,004| |---|---|---| |TOTAL FUNDS BROUGHT FORWARD|51,992|52,996| TOTAL FUNDS CARRIED FORWARD 80,090 51,992 5 INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2021 Sara Graff & Co CHARTERED ACCOUNTANTS Independent examinerfs report to the trustees of West Green Playgroup I report on the accounts of the Wesl Green Playgroup for the period ended 31 August 2021. which are set out on pages I to 5. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is nol required for this year under section 14412) of the Charits'es Act 2011 {the 2011 Aetl and that an independent examination is needed. It is my responsibility to= examine the accounts under seth'on 145 of the 2011 Act" to follow the procedu￿5 laid down in the general Directions gNen by the Charity Commission under 5edion 145151{bl of the 2011 Acl and to stale whether particular matters have come to my attention. Basls of Indeptnd¢nl examlnef$ report My examination was carried out in accordan￿ wth the general Directions glven by the Charity Commission. An examination includes a review of the accountsng records kept by the charity and a comparison of the accounts presented with those records. It also includes considerab'on of any unusual items or disclosures in the accounts. and seeking explanations from you as trustees conceming any such matters. The pr