Radipole Pre-school AGM Committee Meeting
Monday 5 July 2021 Held at Radipole Pre-school Hall at 7.00pm
Present:
Paul Hoskins (Chair) Vicki Owen-Smith (Treasurer) Jo Middleton (Staff)
Linda Martin Sue Manvell (Staff) Allison Comben (Staff)
Toni James Kay Nother (Staff)
ACTIO N
Sue Manvell (SM) thanked all for attending.
The minutes from last year’s AGM were read by Sue Manvell (SM) and agreed.
MANAGERS REPORT
Due to the current circumstances this report has been kept to the main points.
Training
All paediatric training is up to date and is renewed every 3 years. Staff completed this training in February 2020.
Safeguarding level 2 and 3 is also up to date.
Staffing
Jo Lloyd is currently completing her Level 3 in Early Years and her hours are being used as one to one staffing for SEN funding.
Policies
All policies will need to be re-adopted and signed by Paul Hoskins (PH).
Other Items
We are full for September 2021 and are not currently taking on any more children. For September 2022, we only have 8 places remaining.
At the next committee meeting we will discuss the all day sessions for September 2022.
We have new parent visits on 1 and 2 September.
The EYFS is changing in September and will now be more teaching led rather than child led. We will now be able to return to themes.
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Coronavirus
Nothing has changed. We are waiting for 19 July in order to have things in place for September.
Thank You
SM thanked Linda Martin (LM) for all her support over the last 2 years as she will now be leaving the Committee as her daughters will be going to Radipole Primary.
Thank you to PH for being Chair for the last year and for Zoe being on the Committee. Hopefully PH will agree to still be Father Christmas this year. PH agreed and took the date for the Christmas party (15 December).
SM
SM thanked Vicky Owen-Smith (VOS) for her continued support as Treasurer.
New Committee
SM has spoken to the parents at Pre-school and some parents have agreed to join the Committee. The new Committee will need to be proposed and seconded by the current Committee members. Confirmation of the positions will be discussed at the next Committee meeting when we can all attend. SM to arrange meeting in September.
Jo Middleton (JM) has already commenced DBS checks.
ELECTION OF COMMITTEE AS FROM SEPTEMBER 2021
Thank you to those who remain on the Committee and those who have joined. Toni James and Vicky Owen-Smith have agreed to remain on the Committee. The new Committee were proposed and seconded by current Committee Members.
| NOMINEES | PROPOSERS | SECONDERS |
|---|---|---|
| Sara Breakspear | Toni James | Vicky Owen- |
| Smith | ||
| Kelly Houghton | Vicky Owen- | Linda Martin |
| Smith | ||
| Sami Austin | Paul Hoskins | Toni James |
| Hayley Roper | Linda Martin | Paul Hoskins |
TREASURERS REPORT
VOS read her brief.
There has been an increase in funding due to our older children having more hours and a small increase in the funding rate of 7p. We have also raised our fees for 3 year olds by 20p to £3.20 per hour. There has been very little extra income on top of fees and funding due to lockdown.
There has been a small rise in employment costs and pension costs due to a
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slight increase in National Insurance payments and a small pay rise.
There has been less rent paid last year. We have paid up to date with two terms rent.
We have made a small surplus over the last two years and as we continue to be full, the financial outlook looks good.
There has been a lot of expenditure for Covid related cleaning. PH asked if our fees could increase from £3.20 to offset the costs for the extra cleaning that needs to be done. VOS said she would rather do more fundraising.
CHAIRPERSONS REPORT
PH thanked all members of staff and said he was proud of them as it has been a challenging two years.
ANY OTHER BUSINESS
No AOB.
The finances were approved and policies re-adopted.
SM thanked all those for attending before the meeting closed at 7.55.
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RADIPOLE PRE4CHOOL RECEIPTS AND PAYMENTS AccoiThif FOR THE YEAR ENOED 31 DECEMBER 2020 2020 2019 RECEIPTS Funding- DCC Fees Year 2 Funding SEN Funding EYPP Fundir Sports day Party Incorne Oub"rrtJ fundraisng Christrnas DVD rro)ey S%%Eatshirts etc. Photograph 17)mmissi 84.471.83 10,617.26 2,403.18 2.435.71 213.co 79,546.93 13,218.2 2.5.40 542.86 1,127.16 815.55 445.00 248.04 340.10 1WJ.(KJ 379. 196. 88.16 176.32 Wowz Desv MISlIaneOUS Bank interest 19 78.61 10.00 18.66 101.329.54 93,801.41 PAymEs Ernoyment Q)8ts Rent roys and eq[71 Pen$iTh)s Outings PLA insur8nc Paty expenses 87,235.93 1,3PA).(X) 2,670.36 2.493.32 85,041.$6 5,108.C() 2,432.96 1,887.62 913.(NJ 758.55 $31.C 767.77 ec().79 381.14 513.10 Ink cartridges Training and Of5bY fees mO.1e telephone Refreshments Sweatshirts et Musicjdance le&8cfj8 Refvse CollbOn Stats"onery Cleaning DBS checks DVD wting Cookn'ng Cool Milk Miscellaneous AGM and meth"ThJ eYpSe5 Toilet Foper Sports day exFenses Music. Pay & Lottery fees H811 m3intenanc* SEN Funding 408.12 740.( 395 C(J 297.03 729.30 140.{) 132.80 298.18 50.78 295.45 167.eii 110.52 315.6S 111.02 240.94 173.C6 10.84 166. 20.LiI 182.40 211.49 19.99 99.030 04 2.299 50 102,089.14 12.287.731 SURPLUSI(OEFICIT) FOR THE YEAR Retsined surplus brought foNMrd 37.932 95 40.220.68 Ret81n $urplus ¢orrfed forw• 40332.45 37 93195 REPRESENTED BY 20.983 42 18.974.07 274. 40,23145 18.172.63 19.070.91 689 41 37,932.95 C8sh at bk. DeFtrAt Cash in hand
Section B Disclosure Only complete rf the examiner needs to highlight matters of conrn {see CC32, Independent examination of ¢haiity accounts.. directions and guidance for examiners). Give here details of any items that the examiner wishes to disclose. IER October 2018