# **Radipole Pre-school AGM Committee Meeting** 

## **Monday 5 July 2021 Held at Radipole Pre-school Hall at 7.00pm** 

**Present:** 

Paul Hoskins (Chair) Vicki Owen-Smith (Treasurer) Jo Middleton (Staff) 

Linda Martin Sue Manvell (Staff) Allison Comben (Staff) 

Toni James Kay Nother (Staff) 

## **ACTIO N** 

Sue Manvell (SM) thanked all for attending. 

The minutes from last year’s AGM were read by Sue Manvell (SM) and agreed. 

## **MANAGERS REPORT** 

Due to the current circumstances this report has been kept to the main points. 

## **Training** 

All paediatric training is up to date and is renewed every 3 years.  Staff completed this training in February 2020. 

Safeguarding level 2 and 3 is also up to date. 

## **Staffing** 

Jo Lloyd is currently completing her Level 3 in Early Years and her hours are being used as one to one staffing for SEN funding. 

## **Policies** 

All policies will need to be re-adopted and signed by Paul Hoskins (PH). 

## **Other Items** 

We are full for September 2021 and are not currently taking on any more children.  For September 2022, we only have 8 places remaining. 

At the next committee meeting we will discuss the all day sessions for September 2022. 

We have new parent visits on 1 and 2 September. 

The EYFS is changing in September and will now be more teaching led rather than child led.  We will now be able to return to themes. 

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## **Coronavirus** 

Nothing has changed.  We are waiting for 19 July in order to have things in place for September. 

## **Thank You** 

SM thanked Linda Martin (LM) for all her support over the last 2 years as she will now be leaving the Committee as her daughters will be going to Radipole Primary. 

Thank you to PH for being Chair for the last year and for Zoe being on the Committee.  Hopefully PH will agree to still be Father Christmas this year. PH agreed and took the date for the Christmas party (15 December). 

SM 

SM thanked Vicky Owen-Smith (VOS) for her continued support as Treasurer. 

## **New Committee** 

SM has spoken to the parents at Pre-school and some parents have agreed to join the Committee.  The new Committee will need to be proposed and seconded by the current Committee members.  Confirmation of the positions will be discussed at the next Committee meeting when we can all attend.  SM to arrange meeting in September. 

Jo Middleton (JM) has already commenced DBS checks. 

## **ELECTION OF COMMITTEE AS FROM SEPTEMBER 2021** 

Thank you to those who remain on the Committee and those who have joined.  Toni James and Vicky Owen-Smith have agreed to remain on the Committee.  The new Committee were proposed and seconded by current Committee Members. 

|**NOMINEES**|**PROPOSERS**|**SECONDERS**|
|---|---|---|
|Sara Breakspear|Toni James|Vicky Owen-|
|||Smith|
|Kelly Houghton|Vicky Owen-|Linda Martin|
||Smith||
|Sami Austin|Paul Hoskins|Toni James|
|Hayley Roper|Linda Martin|Paul Hoskins|



## **TREASURERS REPORT** 

VOS read her brief. 

There has been an increase in funding due to our older children having more hours and a small increase in the funding rate of 7p.  We have also raised our fees for 3 year olds by 20p to £3.20 per hour.  There has been very little extra income on top of fees and funding due to lockdown. 

There has been a small rise in employment costs and pension costs due to a 

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slight increase in National Insurance payments and a small pay rise. 

There has been less rent paid last year.  We have paid up to date with two terms rent. 

We have made a small surplus over the last two years and as we continue to be full, the financial outlook looks good. 

There has been a lot of expenditure for Covid related cleaning.  PH asked if our fees could increase from £3.20 to offset the costs for the extra cleaning that needs to be done.  VOS said she would rather do more fundraising. 

## **CHAIRPERSONS REPORT** 

PH thanked all members of staff and said he was proud of them as it has been a challenging two years. 

## **ANY OTHER BUSINESS** 

No AOB. 

The finances were approved and policies re-adopted. 

SM thanked all those for attending before the meeting closed at 7.55. 

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RADIPOLE PRE4CHOOL
RECEIPTS AND PAYMENTS AccoiThif FOR THE YEAR ENOED 31 DECEMBER 2020
2020
2019
RECEIPTS
Funding- DCC
Fees
Year 2 Funding
SEN Funding
EYPP Fundir
Sports day
Party Incorne
Oub"rrtJ
fundraisng
Christrnas DVD rro)ey
S%%Eatshirts etc.
Photograph 17)mmissi
84.471.83
10,617.26
2,403.18
2.435.71
213.co
79,546.93
13,218.￿2
2.￿5.40
542.86
1,127.16
815.55
445.00
248.04
340.10
1WJ.(KJ
379.
196.
88.16
176.32
Wowz Desv
MIS￿lIaneOUS
Bank interest
19
78.61
10.00
18.66
101.329.54
93,801.41
PAymE￿s
Ern￿oyment Q)8ts
Rent
roys and eq￿[￿*71
Pen$iTh)s
Outings
PLA insur8nc*
Paty expenses
87,235.93
1,3PA).(X)
2,670.36
2.493.32
85,041.$6
5,108.C()
2,432.96
1,887.62
913.(NJ
758.55
$31.C
767.77
ec().79
381.14
513.10
Ink cartridges
Training and Of5bY fees
mO￿.1e telephone
Refreshments
Sweatshirts et
Musicjdance le&8cfj8
Refvse Coll￿bOn
Stats"onery
Cleaning
DBS checks
DVD wting
Cookn'ng
Cool Milk
Miscellaneous
AGM and meth"ThJ eYp￿Se5
Toilet Foper
Sports day exFenses
Music. Pay & Lottery fees
H811 m3intenanc*
SEN Funding
408.12
740.(
395 C(J
297.03
729.30
140.{￿)
132.80
298.18
50.78
295.45
167.eii
110.52
315.6S
111.02
240.94
173.C6
10.84
166.
20.LiI
182.40
211.49
19.99
99.030 04
2.299 50
102,089.14
12.287.731
SURPLUSI(OEFICIT) FOR THE YEAR
Retsined surplus brought foNMrd
37.932 95
40.220.68
Ret81n￿ $urplus ¢orrfed forw•
40332.45
37 93195
REPRESENTED BY
20.983 42
18.974.07
274.
40,23145
18.172.63
19.070.91
689 41
37,932.95
C8sh at b￿k. DeFtrAt
Cash in hand

Section B
Disclosure
Only complete rf the examiner needs to highlight matters of con￿rn {see CC32,
Independent examination of ¢haiity accounts.. directions and guidance for
examiners).
Give here details of any
items that the examiner
wishes to disclose.
IER
October 2018