Trustees’ Annual Report for the period
From 1/9/2022 Period start date To 31/8/2023 Period end date
Charity name: Monk Fryston Preschool
Charity registration number: 1031824
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governingdocument |
Para 1.17 | To enhance the development and education of children from the age of 2 to statutoryschool age |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Following the national curriculum for Preschool settings, we offer free-flow play using a variety of toys, games, crafts and creative activities. We also sing and move to music, read stories and introduce the alphabet, simple phonics and numbers. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees of Monk Fryston Preschool have due regard to the Charity Commission guidance on ‘public benefit’, by being aware of the relevant guidance, considering the guidance when making decisions on the being, operating or reporting on the charity’s activities and being able to demonstrate sound reasoning should departure from the guidance be considered. |
Additional information (optional) You may choose to include further statements where relevant about:
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| SORP reference | ||
| Policyongrant making | Para 1.38 | n/a |
| Policy on social investment including program related investment |
Para 1.38 | n/a |
| Contribution made by volunteers |
Para 1.38 | The Committee is made up entirely of volunteers, who are responsible for the overall management and control of the Preschool. |
| Other | n/a |
Achievements and Performance
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SORP reference
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| Achievements and Performance | Achievements and Performance | Achievements and Performance |
|---|---|---|
| SORP reference | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Throughout the period, the preschool has retained its stable core team of staff, who are committed to the provision of a welcoming, supportive and nurturing preschool setting. In addition, we welcomed two new regular bank staff to cover illnesses and other time off. The preschool Manager was accepted on to a Level 5 Early Years apprenticeship course in September 2022, which she is completing on a part-time basis alongside her day-to-day responsibilities. The additional skills which she is learning as part of her studies are already showing through in her safe, thorough and confident running of the setting. We continue to support the development of our staff via external training courses including phonics and early years leadership, in addition to required courses (first aid, safeguarding etc.). The preschool continues to try and provide excellent provisions to stimulate the children and help their learning journey and undertakes fundraising events to raise money for specific resources. In 2022/23, preschool organised a sponsored obstacle course, Easter raffle and letters from Father Christmas and successfully raised sufficient funds to purchase a set of puddle-suits for the children to use outdoors and hands-on STEM-based learning games and equipment. An AGM was held on 22ndNovember 2022 where two members of the Committee stepped down and were replaced by three new members (including a new Chair and Secretary). The new Committee is committed and enthusiastic about the long- term success of the preschool. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | A key aspect of the Committee and staff’s vision for the preschool for this period was to return the setting to its former (pre- Covid) self, as part of the community, not merely a childcare setting. We have had an influx of new families, coming to the preschool as a result of positive feedback from other parents and feel that the setting is thriving. We run |
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periodic open days at weekends to allow
potential new families an opportunity to visit
the setting and raise its profile in the local
area and have brought the outdated
website up-to-date. We have also
maintained our relationship with the local
primary school, with the reception class
teacher visiting during the summer term to
get to know the children who moved on to
primary school in September 2023.
No specific monetary objectives set for
annual fundraising, although individual
targets were achieved to be able to
purchase a set of puddle-suits and hands-
on STEM-based learning games and
equipment.
Performance of fundraising
activities against objectives Para 1.41 The Committee acknowledge the need to
identify potential new opportunities for
set
fundraising going forwards where need for
additional resources is identified. Upcoming
fundraising efforts are anticipated for
improvements to the outdoor area and
replacement of staff tablets for monitoring
the children’s progress.
Investment performance
n/a
against objectives Para 1.41
Other n/a
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Financial Review
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End of year balance: c.£25k.
A reported profit during the year of c.£4k
Review of the charity’s
brought the balance up from £21k at the
financial position at the end Para 1.21
end of 2021/22. Given the increase in
of the period
annual running costs, this is in line with the
intended baseline reserves (see below).
Preschool’s intention is to retain sufficient
funds to support ongoing running of the
preschool for at least one term, should
income streams dry up for an unforeseen
reason. This equates to approximately
Statement explaining the
£22k – comparable to the balance of
policy for holding reserves Para 1.22
c.£25k reported at the end of 2022/23.
stating why they are held
Based on learnings from Covid and other
preschools in the area, the Committee also
intend to designate a redundancy fund, in
case of unforeseen circumstances.
Reserves at end of year were £25k,
comparable to the target reserve amount
(£22k).
Amount of reserves held Para 1.22
Current forecasts for the year 2023/24 are
positive, in which case funds are
anticipated to be put into the redundancy
fund and/or reinvested into the preschool.
Reasons for holding zero
Para 1.22 n/a
reserves
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| Details of fund materially in deficit |
Para 1.24 | n/a |
|---|---|---|
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional)
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You may choose to include further statements where relevant about:
The principal sources of funding are North
Yorkshire County Council early years
The charity’s principal funding (£41.7k during the period) and
sources of funds (including parent-paid fees (£19.7k during the period).
Para 1.47
any fundraising) Fundraising provides an additional source
of funds (£0.6k during the period), used for
specific investments identified by the staff
and Committee (see examples above).
Investment policy and
objectives including any
Para 1.46 n/a
social investment policy
adopted
The primary risk to the preschool is a sharp
drop in numbers of children attending the
setting, resulting in lower income from
NYCC early years funding and/or parent-
paid fees. However, the number of children
attending the setting during the period was
A description of the principal
stable and we do not anticipate any reason
risks facing the charity Para 1.46
why this should significantly change in the
near future.
Barring long-term, unforeseen, large-scale
events similar to the Covid-19 pandemic,
financial risks facing the charity are
considered to be low.
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| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The principal sources of funding are North Yorkshire County Council early years funding (£41.7k during the period) and parent-paid fees (£19.7k during the period). Fundraising provides an additional source of funds (£0.6k during the period), used for specific investments identified by the staff and Committee(see examples above). |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | n/a |
| A description of the principal risks facing the charity |
Para 1.46 | The primary risk to the preschool is a sharp drop in numbers of children attending the setting, resulting in lower income from NYCC early years funding and/or parent- paid fees. However, the number of children attending the setting during the period was stable and we do not anticipate any reason why this should significantly change in the near future. Barring long-term, unforeseen, large-scale events similar to the Covid-19 pandemic, financial risks facing the charity are considered to be low. |
| Other | n/a |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | The Pre-school Learning Alliance Model Constitution (2011, revised 2015) |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | The preschool is an unincorporated charity, overseen by a management Committee of volunteers. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Election of Committee by attendees of Annual General Meeting. Posts and election procedures are in line with those specified by the governing document. |
Additional information (optional)
You may choose to include further statements where relevant about:
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One-to-one handovers of roles and
responsibilities, procedures etc. from
Policies and procedures outgoing to incoming Committee members
adopted for the induction Para 1.51 as and when required.
and training of trustees Committee chair ensures all Committee
roles and filled and volunteers in those
roles and comfortable with their
responsibilities.
n/a
The charity’s organisational
structure and any wider Para 1.51
network with which the
charity works
Relationship with any No formal affiliations.
related parties However, the preschool is closely linked
Para 1.51 with the village Church and Primary School
on an informal basis.
n/a
Other
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Reference and Administrative details
| Charityname | Monk Fryston Preschool |
|---|---|
| Other name the charityuses | n/a |
| Registered charitynumber | 1031824 |
| Charity’s principal address | St Wilfrid’s Church Hall, Church Lane Monk Fryston LS25 5DY |
Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee (if
whole year
any)
1 Paul Faller Chair Until 22/11/2022 n/a
Harriet Chair 23/11/2022 onwards Appointed by Committee
2
Thompson at AGM
3 Andrew Bray Secretary Until 22/11/2022 n/a
Julia Milner Secretary 23/11/2022 onwards Appointed by Committee
4
at AGM
5 Kerry Thompson Treasurer Whole period n/a
K. Lara Thornton Payroll Whole period n/a
6
7 Laura Bell - Whole period n/a
Lorna Swallow - 23/11/2022 onwards Appointed by Committee
8
at AGM
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees names of the directors at the date the report was approved
Director name Dates acted if not for whole year
None
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Director name Dates acted if not for whole year
None
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
None
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Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this n/a falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets n/a from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser | ||
| n/a | ||
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
n/a
Other optional information
n/a
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Kerry Thompson Position (eg Secretary, Chair, etc)[Treasurer ] Date 15 April 2024
– Monk Fryston Preschool Annual Accounts Summary 2023/23
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ANNUAL ACCOUNTS SUMMARY 2022 - 2023
CATEGORY INCOME EXPENDITURE
NYCC Funding £41,699.00 £0.00
Parent Income £20,001.20 £0.00
Fundraising £930.87 £212.00
Food / Milk £0.00 £703.03
Supplies £0.00 £381.31
Equipment (incl. IT) £0.00 £810.96
Training (incl. DBS) £0.00 £307.02
Maintenance (incl. Software) £0.00 £355.20
Entertainment £40.00 £287.96
Uniform £64.00 £96.00
Rent £0.00 £7,088.71
Phone/internet £0.00 £974.74
Wages/Bonuses/Pension £0.00 £46,423.46
Miscellaneous £75.20 £983.40
£62,810.27 £58,623.79
MOVEMENTS £4,186.48
Opening Bank Balance £20,773.04
Movements £4,186.48
Closing Bank Balance £25,001.90
Un-Cashed Cheques £0.28
Petty Cash £22.61
BALANCE £25,024.79
Year to 31st August 2023
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Monk Fryston Preschool, St Wilfrid’s Church Hall, Monk Fryston, LS25 5DY Registered Charity Number 1031842
Page 1 of 3
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PREVIOUS YEAR ACCOUNTS SUMMARY (2021 - 2022) – for comparison
CATEGORY INCOME EXPENDITURE
NYCC Funding £52,605.00 £0.00
Parent Income £12,962.95 £0.00
Fundraising £2,290.17 £206.35
Food / Milk £0.00 £428.45
Supplies £0.00 £716.17
Equipment (incl. IT) £0.00 £709.49
Training (incl. DBS) £7.80 £722.65
Maintenance (incl. Software) £0.00 £265.80
Entertainment £437.10 £553.38
Uniform £160.00 £319.00
Rent £0.00 £5,660.00
Phone/internet £0.00 £1,381.33
Wages/Bonuses/Pension £3,000.00 £46,131.57
Miscellaneous £1.64 £1,200.86
£71,464.66 £58,295.05
MOVEMENTS £13,169.61
Opening Bank Balance £7,624.38
Movements £13,169.61
Closing Bank Balance £20,773.04
Un-Cashed Cheques £229.20
Petty Cash £64.97
BALANCE £21,067.21
Year to 31st August 2022
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Monk Fryston Preschool, St Wilfrid’s Church Hall, Monk Fryston, LS25 5DY Registered Charity Number 1031842
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Notes:
Key differences in income/expenditure between FY2021/22 and FY2022/23 include:
-
Different split of funded vs non-funded places (higher proportion of parent-paid places in 2022/23 compared to 2021/22)
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No participation in the government-funded apprenticeship scheme in 2022/23 (as there was in 2021/22), so no associated income to support staff training.
-
Lower support of fundraising events in 2022/23 than in 2021/22, likely related to the impact of the increasing cost of living of family budgets.
-
Significant rent increases were imposed by the landlord during the period 2022/23 compared to 2021/22.
Monk Fryston Preschool, St Wilfrid’s Church Hall, Monk Fryston, LS25 5DY Registered Charity Number 1031842
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independènt Examlner's Report Report to the trustee8 MoNJ¥ Fe4&<ioti f CE SCHGOL Sb4 Au 023 On accounts for the year ended Charity no (If any 103181Lk Set out on pages I report to the trustees on my 8xamination of the accounts of the above charity ('the Trust'} for the year ended DD. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (°the Act.). I report in respect of my examination of the Trusys accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5)(b} of the Act. Independent tfhe charity's gross income exceeded £250,000 and l am qualffied to examinerfs statement undertake the examination by bei a qualified member of [insert name of applicable listed body]]. Delete I if not applicable. I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accounting records" or the accounts did not comply with the applicable requirements conceming the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if th8y do not apply. Signed: Date: &Efn(f¥l Relevant professional qualificationls) or body IER Oct 2018
(if anyl: Address: 5TH8 gg £aG Section B Disclosure Oiily coiiiplete if the exaininer needs to highlight materia5 matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018