## **Trustees’ Annual Report for the period** **From** 1/9/2022 **Period start date To** 31/8/2023 **Period end date** **Charity name:** Monk Fryston Preschool ## **Charity registration number:** 1031824 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governingdocument|Para 1.17|To enhance the development and
education of children from the age of 2 to
statutoryschool age| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Following the national curriculum for
Preschool settings, we offer free-flow play
using a variety of toys, games, crafts and
creative activities. We also sing and move
to music, read stories and introduce the
alphabet, simple phonics and numbers.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees of Monk Fryston Preschool
have due regard to the Charity Commission
guidance on ‘public benefit’, by being
aware of the relevant guidance,
considering the guidance when making
decisions on the being, operating or
reporting on the charity’s activities and
being able to demonstrate sound reasoning
should departure from the guidance be
considered.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |||| ||SORP reference|| |Policyongrant making|Para 1.38|n/a| |Policy on social investment
including program related
investment|Para 1.38|n/a| |Contribution made by
volunteers|Para 1.38|The Committee is made up entirely of
volunteers, who are responsible for the
overall management and control of the
Preschool.| |Other||n/a| ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
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|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**| |---|---|---| |SORP reference||| |||| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Throughout the period, the preschool has
retained its stable core team of staff, who
are committed to the provision of a
welcoming, supportive and nurturing
preschool setting. In addition, we
welcomed two new regular bank staff to
cover illnesses and other time off.
The preschool Manager was accepted on
to a Level 5 Early Years apprenticeship
course in September 2022, which she is
completing on a part-time basis alongside
her day-to-day responsibilities. The
additional skills which she is learning as
part of her studies are already showing
through in her safe, thorough and confident
running of the setting. We continue to
support the development of our staff via
external training courses including phonics
and early years leadership, in addition to
required courses (first aid, safeguarding
etc.).
The preschool continues to try and provide
excellent provisions to stimulate the
children and help their learning journey and
undertakes fundraising events to raise
money for specific resources. In 2022/23,
preschool organised a sponsored obstacle
course, Easter raffle and letters from
Father Christmas and successfully raised
sufficient funds to purchase a set of
puddle-suits for the children to use
outdoors and hands-on STEM-based
learning games and equipment.
An AGM was held on 22ndNovember 2022
where two members of the Committee
stepped down and were replaced by three
new members (including a new Chair and
Secretary). The new Committee is
committed and enthusiastic about the long-
term success of the preschool.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|A key aspect of the Committee and staff’s
vision for the preschool for this period was
to return the setting to its former (pre-
Covid) self, as part of the community, not
merely a childcare setting.
We have had an influx of new families,
coming to the preschool as a result of
positive feedback from other parents and
feel that the setting is thriving. We run| **----- Start of picture text -----**
periodic open days at weekends to allow
potential new families an opportunity to visit
the setting and raise its profile in the local
area and have brought the outdated
website up-to-date. We have also
maintained our relationship with the local
primary school, with the reception class
teacher visiting during the summer term to
get to know the children who moved on to
primary school in September 2023.
No specific monetary objectives set for
annual fundraising, although individual
targets were achieved to be able to
purchase a set of puddle-suits and hands-
on STEM-based learning games and
equipment.
Performance of fundraising
activities against objectives Para 1.41 The Committee acknowledge the need to
identify potential new opportunities for
set
fundraising going forwards where need for
additional resources is identified. Upcoming
fundraising efforts are anticipated for
improvements to the outdoor area and
replacement of staff tablets for monitoring
the children’s progress.
Investment performance
n/a
against objectives Para 1.41
Other n/a
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## **Financial Review** **----- Start of picture text -----**
End of year balance: c.£25k.
A reported profit during the year of c.£4k
Review of the charity’s
brought the balance up from £21k at the
financial position at the end Para 1.21
end of 2021/22. Given the increase in
of the period
annual running costs, this is in line with the
intended baseline reserves (see below).
Preschool’s intention is to retain sufficient
funds to support ongoing running of the
preschool for at least one term, should
income streams dry up for an unforeseen
reason. This equates to approximately
Statement explaining the
£22k – comparable to the balance of
policy for holding reserves Para 1.22
c.£25k reported at the end of 2022/23.
stating why they are held
Based on learnings from Covid and other
preschools in the area, the Committee also
intend to designate a redundancy fund, in
case of unforeseen circumstances.
Reserves at end of year were £25k,
comparable to the target reserve amount
(£22k).
Amount of reserves held Para 1.22
Current forecasts for the year 2023/24 are
positive, in which case funds are
anticipated to be put into the redundancy
fund and/or reinvested into the preschool.
Reasons for holding zero
Para 1.22 n/a
reserves
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|Details of fund materially in
deficit|Para 1.24|n/a| |---|---|---| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|n/a| ## **Additional information (optional)** **----- Start of picture text -----**
You may choose to include further statements where relevant about:
The principal sources of funding are North
Yorkshire County Council early years
The charity’s principal funding (£41.7k during the period) and
sources of funds (including parent-paid fees (£19.7k during the period).
Para 1.47
any fundraising) Fundraising provides an additional source
of funds (£0.6k during the period), used for
specific investments identified by the staff
and Committee (see examples above).
Investment policy and
objectives including any
Para 1.46 n/a
social investment policy
adopted
The primary risk to the preschool is a sharp
drop in numbers of children attending the
setting, resulting in lower income from
NYCC early years funding and/or parent-
paid fees. However, the number of children
attending the setting during the period was
A description of the principal
stable and we do not anticipate any reason
risks facing the charity Para 1.46
why this should significantly change in the
near future.
Barring long-term, unforeseen, large-scale
events similar to the Covid-19 pandemic,
financial risks facing the charity are
considered to be low.
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|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The principal sources of funding are North
Yorkshire County Council early years
funding (£41.7k during the period) and
parent-paid fees (£19.7k during the period).
Fundraising provides an additional source
of funds (£0.6k during the period), used for
specific investments identified by the staff
and Committee(see examples above).| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|n/a| |A description of the principal
risks facing the charity|Para 1.46|The primary risk to the preschool is a sharp
drop in numbers of children attending the
setting, resulting in lower income from
NYCC early years funding and/or parent-
paid fees. However, the number of children
attending the setting during the period was
stable and we do not anticipate any reason
why this should significantly change in the
near future.
Barring long-term, unforeseen, large-scale
events similar to the Covid-19 pandemic,
financial risks facing the charity are
considered to be low.| |Other||n/a| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|The Pre-school Learning Alliance Model
Constitution (2011, revised 2015)| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The preschool is an unincorporated charity,
overseen by a management Committee of
volunteers.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Election of Committee by attendees of
Annual General Meeting. Posts and
election procedures are in line with those
specified by the governing document.| ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
One-to-one handovers of roles and
responsibilities, procedures etc. from
Policies and procedures outgoing to incoming Committee members
adopted for the induction Para 1.51 as and when required.
and training of trustees Committee chair ensures all Committee
roles and filled and volunteers in those
roles and comfortable with their
responsibilities.
n/a
The charity’s organisational
structure and any wider Para 1.51
network with which the
charity works
Relationship with any No formal affiliations.
related parties However, the preschool is closely linked
Para 1.51 with the village Church and Primary School
on an informal basis.
n/a
Other
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## **Reference and Administrative details** |Charityname|Monk Fryston Preschool| |---|---| |Other name the charityuses|n/a| |Registered charitynumber|1031824| |Charity’s principal address|St Wilfrid’s Church Hall,
Church Lane
Monk Fryston
LS25 5DY| ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee (if
whole year
any)
1 Paul Faller Chair Until 22/11/2022 n/a
Harriet Chair 23/11/2022 onwards Appointed by Committee
2
Thompson at AGM
3 Andrew Bray Secretary Until 22/11/2022 n/a
Julia Milner Secretary 23/11/2022 onwards Appointed by Committee
4
at AGM
5 Kerry Thompson Treasurer Whole period n/a
K. Lara Thornton Payroll Whole period n/a
6
7 Laura Bell - Whole period n/a
Lorna Swallow - 23/11/2022 onwards Appointed by Committee
8
at AGM
9
10
11
12
13
14
15
16
17
18
19
20
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–
Corporate trustees names of the directors at the date the report was approved
Director name Dates acted if not for whole year
None
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Director name Dates acted if not for whole year
None
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
None
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## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this n/a falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets n/a from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| |n/a||| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details n/a ## **Other optional information** n/a ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Kerry Thompson **Position (eg Secretary, Chair, etc)**[Treasurer ] **Date** 15 April 2024 ## **– Monk Fryston Preschool Annual Accounts Summary 2023/23** **----- Start of picture text -----**
ANNUAL ACCOUNTS SUMMARY 2022 - 2023
CATEGORY INCOME EXPENDITURE
NYCC Funding £41,699.00 £0.00
Parent Income £20,001.20 £0.00
Fundraising £930.87 £212.00
Food / Milk £0.00 £703.03
Supplies £0.00 £381.31
Equipment (incl. IT) £0.00 £810.96
Training (incl. DBS) £0.00 £307.02
Maintenance (incl. Software) £0.00 £355.20
Entertainment £40.00 £287.96
Uniform £64.00 £96.00
Rent £0.00 £7,088.71
Phone/internet £0.00 £974.74
Wages/Bonuses/Pension £0.00 £46,423.46
Miscellaneous £75.20 £983.40
£62,810.27 £58,623.79
MOVEMENTS £4,186.48
Opening Bank Balance £20,773.04
Movements £4,186.48
Closing Bank Balance £25,001.90
Un-Cashed Cheques £0.28
Petty Cash £22.61
BALANCE £25,024.79
Year to 31st August 2023
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Monk Fryston Preschool, St Wilfrid’s Church Hall, Monk Fryston, LS25 5DY Registered Charity Number 1031842 Page 1 of 3 **----- Start of picture text -----**
PREVIOUS YEAR ACCOUNTS SUMMARY (2021 - 2022) – for comparison
CATEGORY INCOME EXPENDITURE
NYCC Funding £52,605.00 £0.00
Parent Income £12,962.95 £0.00
Fundraising £2,290.17 £206.35
Food / Milk £0.00 £428.45
Supplies £0.00 £716.17
Equipment (incl. IT) £0.00 £709.49
Training (incl. DBS) £7.80 £722.65
Maintenance (incl. Software) £0.00 £265.80
Entertainment £437.10 £553.38
Uniform £160.00 £319.00
Rent £0.00 £5,660.00
Phone/internet £0.00 £1,381.33
Wages/Bonuses/Pension £3,000.00 £46,131.57
Miscellaneous £1.64 £1,200.86
£71,464.66 £58,295.05
MOVEMENTS £13,169.61
Opening Bank Balance £7,624.38
Movements £13,169.61
Closing Bank Balance £20,773.04
Un-Cashed Cheques £229.20
Petty Cash £64.97
BALANCE £21,067.21
Year to 31st August 2022
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Monk Fryston Preschool, St Wilfrid’s Church Hall, Monk Fryston, LS25 5DY Registered Charity Number 1031842 Page 2 of 3 ## **Notes:** Key differences in income/expenditure between FY2021/22 and FY2022/23 include: - Different split of funded vs non-funded places (higher proportion of parent-paid places in 2022/23 compared to 2021/22) - No participation in the government-funded apprenticeship scheme in 2022/23 (as there was in 2021/22), so no associated income to support staff training. - Lower support of fundraising events in 2022/23 than in 2021/22, likely related to the impact of the increasing cost of living of family budgets. - Significant rent increases were imposed by the landlord during the period 2022/23 compared to 2021/22. Monk Fryston Preschool, St Wilfrid’s Church Hall, Monk Fryston, LS25 5DY Registered Charity Number 1031842 Page 3 of 3 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independènt Examlner's Report Report to the trustee8 MoNJ¥ Fe4&