Trustees’ Annual Report for the period
From 1/9/2020 Period start date To 31/8/2021 Period end date
Charity name: Monk Fryston Preschool
Charity registration number: 1031824
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governingdocument |
Para 1.17 | To enhance the development and education of children from the age of 2 to statutoryschool age |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Following the national curriculum for Preschool settings, we offer free-flow play using a variety of toys, games, crafts and creative activities. We also sing and move to music, read stories and introduce the alphabet, simple phonics and numbers. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees of Monk Fryston Preschool have due regard to the Charity Commission guidance on ‘public benefit’, by being aware of the relevant guidance, considering the guidance when making decisions on the being, operating or reporting on the charity’s activities and being able to demonstrate sound reasoning should departure from the guidance be considered. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policyongrant making | Para 1.38 | n/a |
| Policy on social investment including program related investment |
Para 1.38 | n/a |
| Contribution made by volunteers |
Para 1.38 | The Committee is made up entirely of volunteers, who are responsible for the overall management and control of the Preschool. |
| Other | n/a |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The preschool reopened following the Covid-19 enforced closures in September 2020 with three new staff (manager, deputy manager and practitioner). The new staff members have excelled in their roles and provided a much-welcome stability to the overall running of the setting as well as to the children attending. Along with the Committee, they continued to make improvements to the running of the setting, including reviewing and updating all policies and risk assessments, making significant improvements to on-site record- keeping and nominating a SENCo, health & safety and safeguarding coordinators. Although the number of children attending in September 2019 was initially lower than hoped, numbers soon picked up and by the spring term were considerably higher than pre-pandemic. Although in part due to the return to some degree of ‘normality’ post- pandemic, this was also due to a significant effort to improve the visibility of the preschool (e.g. on social media) and recommendations by current to prospective parents. Feedback was sought from the existing and new families, who seemed very pleased with the welcoming, safe and stimulating environment provided for their children whilst attending the setting. Due to the increase in numbers of children, the preschool welcomed an apprentice practitioner in April 2021 who is a very capable and welcome addition to the team. The apprenticeship is being run in partnership with Selby College and has gone very smoothly to date. Given the ongoing Covid-19 restrictions throughout much of the year, fundraising remained a challenge. However, funds were raised by sponsored outdoor events (e.g. Halloween walk and assault course) to expand the range of outdoor equipment for the children to use and enjoy. The Committee remained stable during this period, with an in-person AGM held in the summer term (later in the school year than previously due to Covid-19 restrictions). |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | Actions continued to be implemented following the previous year’s Ofsted |
|---|---|---|
| inspection. An interim visit made to the setting by Ofsted in October 2020 acknowledged the significant effort made, however identified the need to review and make more robust the setting’s recruitment policy, This was implemented immediately and acknowledged and completed to an acceptable status in November 2020. |
||
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | As mentioned above, fundraising opportunities continued to be limited in 2020/21 due to Covid-19 restrictions, however some outdoor fundraising events were held. |
| Investment performance against objectives |
Para 1.41 | n/a |
| Other | n/a |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Reported loss during the year (£8k), related to low numbers in Autumn 2019 term, followed by impacts of Covid (no parent income, no fundraising opportunities etc.). |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Aim is to retain sufficient funds to support ongoing running of the preschool for at least 1 term, should income streams dry up for an unforeseen reason. |
| Amount of reserves held | Para 1.22 | Reserves at end of year were £7,624, currently below the proposed target reserve amount. However, current forecasts are for a £6k positive by the end of 2021/22. |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Although a relatively significant loss was made during the year (as in the previous 2 years - as was the case in 2019/20 (£2k loss), and 2018/19 (£12k loss), the continued increase in the number of children, the ever-increasing fundraising activities post-pandemic and streamlining of other cost where possible, are significantly improving the charity’s financial situation. Current forecast is for a £6k positive for the year 2021/22. |
Additional information (optional)
You may choose to include further statements where relevant about:
The principal sources of funding are North Yorkshire County Council early years funding for 3-4 year olds and parent-paid The charity’s principal fees, both of which were lower than presources of funds (including Para 1.47 pandemic levels in the autumn term due to any fundraising) reduced numbers of children. Fundraising was also lower than pre-pandemic levels due to ongoing Covid restrictions (majority usually raised through summer fayres /
| group events / village events, which could not takeplace for obvious reasons). |
||
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | n/a |
| A description of the principal risks facing the charity |
Para 1.46 | As noted above, a relatively significant drop in reserves was recorded in 2020/21. However, based on forward-looking registers and attendance lists, the reserves are forecast to return to pre-pandemic levels (c.£15k) by the end of 2022. |
| Other | n/a |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | The Pre-school Learning Alliance Model Constitution (2011, revised 2015) |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Management Committee |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Election of Committee by attendees of Annual General Meeting |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | One-to-one handovers of roles and responsibilities, procedures etc. from outgoing to incoming Committee members as and when required. Committee chair ensures all Committee roles and filled and volunteers in those roles and comfortable with their responsibilities. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | n/a |
| Relationship with any related parties |
Para 1.51 | No formal affiliation, however the preschool is closely linked with the village Church (Christmas and Easter events) and the village Primary School (visits to school and ‘buddying’ of new school starters etc.- in non-Covid years) |
| Other | n/a |
Reference and Administrative details
| Charityname | Monk Fryston Preschool |
|---|---|
| Other name the charityuses | n/a |
| Registered charity number | 1031824 |
| Charity’s principal address | St Wilfrid’s Church Hall, Church Lane Monk Fryston LS25 5DY |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for wholeyear |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Nicola Games | Chair | Wholeperiod | Attendees at AGM | |
| KirstyNichol | Vice Chair | Until April 2021 | Attendees at AGM | |
| Kerry Thompson | Treasurer | Whole period | Attendees at AGM | |
| Steve Nichol | Payroll | Until April 2021 | Attendees at AGM | |
| Leanne Bedford | Secretary | Wholeperiod | Attendees at AGM | |
| Kathryn Smurthwaite |
- | Whole period | Attendees at AGM | |
| Sarah Smith | - | Whole period | Attendees at AGM | |
| K. Lara Thornton | Payroll | April 2021 onwards | Admitted by Committee vote mid-term as replacement Committee member upon departure of previous Payroll person |
|
– Corporate trustees names of the directors at the date the report was approved
| Director name | ||
|---|---|---|
| None | ||
| Name of trustees holding | title to property belonging to | the charity |
| Trustee name | Dates acted if not for whole year | |
| None | ||
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
None |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
n/a |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
n/a |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| n/a | ||
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
n/a
Other optional information
n/a
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Kerry Thompson Position (eg Secretary, Chair, etc)[Treasurer] Date 28th April 2022
– Monk Fryston Preschool Annual Accounts Summary 2020/21
| END OF YEAR ACCOUNTS SUMMARY (2020- 2021) CATEGORY INCOME EXPENDITURE NYCC Funding £24,294.00 £0.00 Parent Income £13,311.65 £0.00 Fundraising £2,022.70 £0.00 Food / Milk £35.08 £368.86 Supplies £0.00 £709.82 Equipment £0.00 £716.11 Training (incl. DBS) £48.29 £825.75 Maintenance (incl. Software) £0.00 £366.78 Entertainment/Gifts £0.00 £30.00 Uniform £40.50 £210.84 Rent £0.00 £5,000.00 Phone £0.00 £907.53 Wages/Bonuses/Pension £0.00 £37,407.03 Miscellaneous £0.00 £1,352.40 £39,752.22 £47,895.12 MOVEMENTS -£8,142.90 Opening Bank Balance £15,767.28 Movements -£8,142.90 Closing Bank Balance £7,624.38 Un-Cashed Cheques £147.00 Petty Cash £44.02 BALANCE £7,815.40 Year to 31st August 2021 |
END OF YEAR ACCOUNTS SUMMARY (2020- 2021) CATEGORY INCOME EXPENDITURE NYCC Funding £24,294.00 £0.00 Parent Income £13,311.65 £0.00 Fundraising £2,022.70 £0.00 Food / Milk £35.08 £368.86 Supplies £0.00 £709.82 Equipment £0.00 £716.11 Training (incl. DBS) £48.29 £825.75 Maintenance (incl. Software) £0.00 £366.78 Entertainment/Gifts £0.00 £30.00 Uniform £40.50 £210.84 Rent £0.00 £5,000.00 Phone £0.00 £907.53 Wages/Bonuses/Pension £0.00 £37,407.03 Miscellaneous £0.00 £1,352.40 £39,752.22 £47,895.12 MOVEMENTS -£8,142.90 Opening Bank Balance £15,767.28 Movements -£8,142.90 Closing Bank Balance £7,624.38 Un-Cashed Cheques £147.00 Petty Cash £44.02 BALANCE £7,815.40 Year to 31st August 2021 |
END OF YEAR ACCOUNTS SUMMARY (2020- 2021) CATEGORY INCOME EXPENDITURE NYCC Funding £24,294.00 £0.00 Parent Income £13,311.65 £0.00 Fundraising £2,022.70 £0.00 Food / Milk £35.08 £368.86 Supplies £0.00 £709.82 Equipment £0.00 £716.11 Training (incl. DBS) £48.29 £825.75 Maintenance (incl. Software) £0.00 £366.78 Entertainment/Gifts £0.00 £30.00 Uniform £40.50 £210.84 Rent £0.00 £5,000.00 Phone £0.00 £907.53 Wages/Bonuses/Pension £0.00 £37,407.03 Miscellaneous £0.00 £1,352.40 £39,752.22 £47,895.12 MOVEMENTS -£8,142.90 Opening Bank Balance £15,767.28 Movements -£8,142.90 Closing Bank Balance £7,624.38 Un-Cashed Cheques £147.00 Petty Cash £44.02 BALANCE £7,815.40 Year to 31st August 2021 |
|---|---|---|
| END OF YEAR ACCOUNTS SUMMARY (2020- 2021) CATEGORY INCOME NYCC Funding £24,294.00 Parent Income £13,311.65 Fundraising £2,022.70 Food / Milk £35.08 Supplies £0.00 Equipment £0.00 Training (incl. DBS) £48.29 Maintenance (incl. Software) £0.00 Entertainment/Gifts £0.00 Uniform £40.50 Rent £0.00 Phone £0.00 Wages/Bonuses/Pension £0.00 Miscellaneous £0.00 £39,752.22 MOVEMENTS -£8,142.90 Opening Bank Balance £15,767.28 Movements -£8,142.90 Closing Bank Balance £7,624.38 Un-Cashed Cheques £147.00 Petty Cash £44.02 BALANCE £7,815.40 Year to 31st August 2021 |
EXPENDITURE £0.00 £0.00 £0.00 £368.86 £709.82 £716.11 £825.75 £366.78 £30.00 £210.84 £5,000.00 £907.53 £37,407.03 £1,352.40 |
|
CATEGORY NYCC Funding Parent Income Fundraising Food / Milk Supplies Equipment Training (incl. DBS) Maintenance (incl. Software) Entertainment/Gifts Uniform Rent Phone Wages/Bonuses/Pension Miscellaneous MOVEMENTS Opening Bank Balance Movements Closing Bank Balance Un-Cashed Cheques Petty Cash BALANCE Year to 31st August 2021 |
||
| £47,895.12 | ||
Page 1 of 3
- – END OF YEAR ACCOUNTS SUMMARY (2019 2020) for comparison
| CATEGORY NYCC Funding Parent Income Fundraising Food Milk Supplies Training (incl DBS) Maintenance (incl. Software) Entertainment/Gifts Marketing Uniform Rent Phone Wages/Bonuses/Pension Miscellaneous MOVEMENTS Opening Bank Balance Movements Closing Bank Balance Un-Cashed Cheques Petty Cash BALANCE |
INCOME £29,611.00 £2,150.50 £96.00 £0.00 £277.50 £0.00 £84.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £200.00 £32,419.00 -£2,440.98 £18,208.26 -£2,440.98 £15,767.28 £653.61 £29.50 £16,450.39 |
EXPENDITURE £0.00 £0.00 £0.00 £19.40 £230.00 £721.58 £739.34 £1,580.91 £244.49 £107.01 £59.86 £3,605.00 £920.18 £26,367.56 £264.65 |
|---|---|---|
| £34,859.98 | ||
Excludes transfer of funds (£29,204.14) from old to new bank account Year to 31[st] August 2020
Page 2 of 3
Notes:
Key differences in income/expenditure between FY2019/20 and FY2020/21 were due to impacts of Covid 19, notably:
Income
-
Still showing effects of Covid restrictions. Low numbers of children, particularly in Terms 1 and 2, picking up in Term 3. NYCC funding slightly lower than in 2019/20 (as Terms 2 and 3 in 2019/20 were based on numbers in Jan 2020, prior to Covid).
-
Parent-paid income increased, again particularly in Term 3.
-
Increased fundraising compared to 2019/20 (although still lower than pre-Covid due to limited opportunities with Covid restriction/lockdowns in place).
Expenditure
-
Significantly more expenditure on staff wages than previous year – increased number of staff (particularly in Term 3 when number of children increased) and no Covid closure periods like in MarchJuly 2020.
-
Reduced rent (£300/month) during Covid was increased by the Church in January 2021 (to £450/month).
Page 3 of 3
CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examlner's Report Report to Ihe trustees/ members of Mc)pJt Fc4s7E)r4 ¢£ scAooL On accounls for the year ended Si Sr 2¢J21 Charity no (if any) iog1814 Set out on pages I report to the trustees on my examlnaiion of the accounts of the above charity (fv Trusfl for the year ended Responsibllities and As the chanty trustees of the Trust. you are responsible for the preparation b8$1s of report of the accounts in accordance with the requiremerrts ofthe Charities Act 2011 ('the Acf). I report in res¢1 of my examination of the Trust's accounts carried aut under section 145 of the 2011 Acl and in carrying out my examination. I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examinatDn. I confim that no material matters have come to my attention (other than that disdosed belcw ') in connection with the examination whlch gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accountlng records I have no concerns and have c(Yne aosS no other matters in connection with the examinatlon to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets rf they do not apply. Date: Independent examiner's statement SSgned: ZL Narne: gr(ra Htu Irr Relevant professional qualification(s) or body (If any): Address: 2£ TfrlÉ CeESCf Ar o FLL4S for-l LS2S s&* IER October 2018
%ecl ion B Disclosure Jnlv eomi plete rf the exaTiner needs ro highlight matters of concem (see CC32, Independent eXarr•nat1 of charity accounts.. direCtTr and guknjan ft)r exaoners). Give here briel detalls of any items th81 the examiner wishes to disclose. IER Ociob•f 2018