## **Trustees’ Annual Report for the period** **From** 1/9/2020 **Period start date To** 31/8/2021 **Period end date** **Charity name:** Monk Fryston Preschool **Charity registration number:** 1031824 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governingdocument|Para 1.17|To enhance the development and
education of children from the age of 2 to
statutoryschool age| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Following the national curriculum for
Preschool settings, we offer free-flow play
using a variety of toys, games, crafts and
creative activities. We also sing and move
to music, read stories and introduce the
alphabet, simple phonics and numbers.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees of Monk Fryston Preschool
have due regard to the Charity Commission
guidance on ‘public benefit’, by being
aware of the relevant guidance,
considering the guidance when making
decisions on the being, operating or
reporting on the charity’s activities and
being able to demonstrate sound reasoning
should departure from the guidance be
considered.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policyongrant making|Para 1.38|n/a| |Policy on social investment
including program related
investment|Para 1.38|n/a| |Contribution made by
volunteers|Para 1.38|The Committee is made up entirely of
volunteers, who are responsible for the
overall management and control of the
Preschool.| |Other||n/a| **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The preschool reopened following the
Covid-19 enforced closures in September
2020 with three new staff (manager, deputy
manager and practitioner). The new staff
members have excelled in their roles and
provided a much-welcome stability to the
overall running of the setting as well as to
the children attending. Along with the
Committee, they continued to make
improvements to the running of the setting,
including reviewing and updating all
policies and risk assessments, making
significant improvements to on-site record-
keeping and nominating a SENCo, health &
safety and safeguarding coordinators.
Although the number of children attending
in September 2019 was initially lower than
hoped, numbers soon picked up and by the
spring term were considerably higher than
pre-pandemic. Although in part due to the
return to some degree of ‘normality’ post-
pandemic, this was also due to a significant
effort to improve the visibility of the
preschool (e.g. on social media) and
recommendations by current to prospective
parents. Feedback was sought from the
existing and new families, who seemed
very pleased with the welcoming, safe and
stimulating environment provided for their
children whilst attending the setting.
Due to the increase in numbers of children,
the preschool welcomed an apprentice
practitioner in April 2021 who is a very
capable and welcome addition to the team.
The apprenticeship is being run in
partnership with Selby College and has
gone very smoothly to date.
Given the ongoing Covid-19 restrictions
throughout much of the year, fundraising
remained a challenge. However, funds
were raised by sponsored outdoor events
(e.g. Halloween walk and assault course) to
expand the range of outdoor equipment for
the children to use and enjoy.
The Committee remained stable during this
period, with an in-person AGM held in the
summer term (later in the school year than
previously due to Covid-19 restrictions).| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|Actions continued to be implemented
following the previous year’s Ofsted| |---|---|---| |||inspection. An interim visit made to the
setting by Ofsted in October 2020
acknowledged the significant effort made,
however identified the need to review and
make more robust the setting’s recruitment
policy, This was implemented immediately
and acknowledged and completed to an
acceptable status in November 2020.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|As mentioned above, fundraising
opportunities continued to be limited in
2020/21 due to Covid-19 restrictions,
however some outdoor fundraising events
were held.| |Investment performance
against objectives|Para 1.41|n/a| |Other||n/a| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Reported loss during the year (£8k), related
to low numbers in Autumn 2019 term,
followed by impacts of Covid (no parent
income, no fundraising opportunities etc.).| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Aim is to retain sufficient funds to support
ongoing running of the preschool for at
least 1 term, should income streams dry up
for an unforeseen reason.| |Amount of reserves held|Para 1.22|Reserves at end of year were £7,624,
currently below the proposed target reserve
amount. However, current forecasts are for
a £6k positive by the end of 2021/22.| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Although a relatively significant loss was
made during the year (as in the previous 2
years - as was the case in 2019/20 (£2k
loss), and 2018/19 (£12k loss), the
continued increase in the number of
children, the ever-increasing fundraising
activities post-pandemic and streamlining
of other cost where possible, are
significantly improving the charity’s financial
situation. Current forecast is for a £6k
positive for the year 2021/22.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: The principal sources of funding are North Yorkshire County Council early years funding for 3-4 year olds and parent-paid The charity’s principal fees, both of which were lower than presources of funds (including Para 1.47 pandemic levels in the autumn term due to any fundraising) reduced numbers of children. Fundraising was also lower than pre-pandemic levels due to ongoing Covid restrictions (majority usually raised through summer fayres / |||group events / village events, which could
not takeplace for obvious reasons).| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|n/a| |A description of the principal
risks facing the charity|Para 1.46|As noted above, a relatively significant drop
in reserves was recorded in 2020/21.
However, based on forward-looking
registers and attendance lists, the reserves
are forecast to return to pre-pandemic
levels (c.£15k) by the end of 2022.| |Other||n/a| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**The Pre-school Learning Alliance Model**
**Constitution (2011, revised 2015)**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Management Committee**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Election of Committee by attendees of**
**Annual General Meeting**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|One-to-one handovers of roles and
responsibilities, procedures etc. from
outgoing to incoming Committee members
as and when required. Committee chair
ensures all Committee roles and filled and
volunteers in those roles and comfortable
with their responsibilities.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|n/a| |Relationship with any
related parties|Para 1.51|No formal affiliation, however the preschool
is closely linked with the village Church
(Christmas and Easter events) and the
village Primary School (visits to school and
‘buddying’ of new school starters etc.- in
non-Covid years)| |Other||n/a| ## **Reference and Administrative details** |Charityname|Monk Fryston Preschool| |---|---| |Other name the charityuses|n/a| |Registered charity number|1031824| |Charity’s principal address|St Wilfrid’s Church Hall,
Church Lane
Monk Fryston
LS25 5DY| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**wholeyear**|**Name of person (or body) entitled to**
**appoint trustee(if any)**| |---|---|---|---|---| ||Nicola Games|Chair|Wholeperiod|Attendees at AGM| ||KirstyNichol|Vice Chair|Until April 2021|Attendees at AGM| ||Kerry Thompson|Treasurer|Whole period|Attendees at AGM| ||Steve Nichol|Payroll|Until April 2021|Attendees at AGM| ||Leanne Bedford|Secretary|Wholeperiod|Attendees at AGM| ||Kathryn
Smurthwaite|-|Whole period|Attendees at AGM| ||Sarah Smith|-|Whole period|Attendees at AGM| ||K. Lara Thornton|Payroll|April 2021 onwards|Admitted by Committee vote
mid-term as replacement
Committee member upon
departure of previous Payroll
person| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **– Corporate trustees names of the directors at the date the report was approved** |**Director name**||| |---|---|---| |None||| |||| |||| |||| |||| |||| |**Name of trustees holding**|**title to property belonging to**|**the charity**| |**Trustee name**|**Dates acted if not for whole year**|| |None||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|None| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|n/a| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|n/a| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |n/a||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details n/a ## **Other optional information** n/a ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Kerry Thompson **Position (eg Secretary, Chair, etc)**[Treasurer] **Date** 28th April 2022 ## **– Monk Fryston Preschool Annual Accounts Summary 2020/21** |**END OF YEAR ACCOUNTS SUMMARY (2020- 2021)**
**CATEGORY**
**INCOME**
**EXPENDITURE**
NYCC Funding
£24,294.00
£0.00
Parent Income
£13,311.65
£0.00
Fundraising
£2,022.70
£0.00
Food / Milk
£35.08
£368.86
Supplies
£0.00
£709.82
Equipment
£0.00
£716.11
Training (incl. DBS)
£48.29
£825.75
Maintenance (incl. Software)
£0.00
£366.78
Entertainment/Gifts
£0.00
£30.00
Uniform
£40.50
£210.84
Rent
£0.00
£5,000.00
Phone
£0.00
£907.53
Wages/Bonuses/Pension
£0.00
£37,407.03
Miscellaneous
£0.00
£1,352.40
£39,752.22
£47,895.12
**MOVEMENTS**
**-£8,142.90**
Opening Bank Balance
£15,767.28
Movements
-£8,142.90
Closing Bank Balance
£7,624.38
Un-Cashed Cheques
£147.00
Petty Cash
£44.02
**BALANCE**
**£7,815.40**
Year to 31st August 2021|**END OF YEAR ACCOUNTS SUMMARY (2020- 2021)**
**CATEGORY**
**INCOME**
**EXPENDITURE**
NYCC Funding
£24,294.00
£0.00
Parent Income
£13,311.65
£0.00
Fundraising
£2,022.70
£0.00
Food / Milk
£35.08
£368.86
Supplies
£0.00
£709.82
Equipment
£0.00
£716.11
Training (incl. DBS)
£48.29
£825.75
Maintenance (incl. Software)
£0.00
£366.78
Entertainment/Gifts
£0.00
£30.00
Uniform
£40.50
£210.84
Rent
£0.00
£5,000.00
Phone
£0.00
£907.53
Wages/Bonuses/Pension
£0.00
£37,407.03
Miscellaneous
£0.00
£1,352.40
£39,752.22
£47,895.12
**MOVEMENTS**
**-£8,142.90**
Opening Bank Balance
£15,767.28
Movements
-£8,142.90
Closing Bank Balance
£7,624.38
Un-Cashed Cheques
£147.00
Petty Cash
£44.02
**BALANCE**
**£7,815.40**
Year to 31st August 2021|**END OF YEAR ACCOUNTS SUMMARY (2020- 2021)**
**CATEGORY**
**INCOME**
**EXPENDITURE**
NYCC Funding
£24,294.00
£0.00
Parent Income
£13,311.65
£0.00
Fundraising
£2,022.70
£0.00
Food / Milk
£35.08
£368.86
Supplies
£0.00
£709.82
Equipment
£0.00
£716.11
Training (incl. DBS)
£48.29
£825.75
Maintenance (incl. Software)
£0.00
£366.78
Entertainment/Gifts
£0.00
£30.00
Uniform
£40.50
£210.84
Rent
£0.00
£5,000.00
Phone
£0.00
£907.53
Wages/Bonuses/Pension
£0.00
£37,407.03
Miscellaneous
£0.00
£1,352.40
£39,752.22
£47,895.12
**MOVEMENTS**
**-£8,142.90**
Opening Bank Balance
£15,767.28
Movements
-£8,142.90
Closing Bank Balance
£7,624.38
Un-Cashed Cheques
£147.00
Petty Cash
£44.02
**BALANCE**
**£7,815.40**
Year to 31st August 2021| |---|---|---| ||**END OF YEAR ACCOUNTS SUMMARY (2020- 2021)**
**CATEGORY**
**INCOME**
NYCC Funding
£24,294.00
Parent Income
£13,311.65
Fundraising
£2,022.70
Food / Milk
£35.08
Supplies
£0.00
Equipment
£0.00
Training (incl. DBS)
£48.29
Maintenance (incl. Software)
£0.00
Entertainment/Gifts
£0.00
Uniform
£40.50
Rent
£0.00
Phone
£0.00
Wages/Bonuses/Pension
£0.00
Miscellaneous
£0.00
£39,752.22
**MOVEMENTS**
**-£8,142.90**
Opening Bank Balance
£15,767.28
Movements
-£8,142.90
Closing Bank Balance
£7,624.38
Un-Cashed Cheques
£147.00
Petty Cash
£44.02
**BALANCE**
**£7,815.40**
Year to 31st August 2021|**EXPENDITURE**
£0.00
£0.00
£0.00
£368.86
£709.82
£716.11
£825.75
£366.78
£30.00
£210.84
£5,000.00
£907.53
£37,407.03
£1,352.40| ||
**CATEGORY**
NYCC Funding
Parent Income
Fundraising
Food / Milk
Supplies
Equipment
Training (incl. DBS)
Maintenance (incl. Software)
Entertainment/Gifts
Uniform
Rent
Phone
Wages/Bonuses/Pension
Miscellaneous
**MOVEMENTS**
Opening Bank Balance
Movements
Closing Bank Balance
Un-Cashed Cheques
Petty Cash
**BALANCE**
Year to 31st August 2021|| |||£47,895.12| |||| Page 1 of 3 ## **- – END OF YEAR ACCOUNTS SUMMARY (2019 2020)** _**for comparison**_ |**CATEGORY**
NYCC Funding
Parent Income
Fundraising
Food
Milk
Supplies
Training (incl DBS)
Maintenance (incl. Software)
Entertainment/Gifts
Marketing
Uniform
Rent
Phone
Wages/Bonuses/Pension
Miscellaneous
**MOVEMENTS**
Opening Bank Balance
Movements
Closing Bank Balance
Un-Cashed Cheques
Petty Cash
**BALANCE**|**INCOME**
£29,611.00
£2,150.50
£96.00
£0.00
£277.50
£0.00
£84.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£200.00
£32,419.00
**-£2,440.98**
£18,208.26
-£2,440.98
£15,767.28
£653.61
£29.50
**£16,450.39**|**EXPENDITURE**
£0.00
£0.00
£0.00
£19.40
£230.00
£721.58
£739.34
£1,580.91
£244.49
£107.01
£59.86
£3,605.00
£920.18
£26,367.56
£264.65| |---|---|---| |||£34,859.98| |||| Excludes transfer of funds (£29,204.14) from old to new bank account Year to 31[st] August 2020 Page 2 of 3 ## **Notes:** Key differences in income/expenditure between FY2019/20 and FY2020/21 were due to impacts of Covid 19, notably: ## **Income** - Still showing effects of Covid restrictions. Low numbers of children, particularly in Terms 1 and 2, picking up in Term 3. NYCC funding slightly lower than in 2019/20 (as Terms 2 and 3 in 2019/20 were based on numbers in Jan 2020, prior to Covid). - Parent-paid income increased, again particularly in Term 3. - Increased fundraising compared to 2019/20 (although still lower than pre-Covid due to limited opportunities with Covid restriction/lockdowns in place). ## **Expenditure** - Significantly more expenditure on staff wages than previous year – increased number of staff (particularly in Term 3 when number of children increased) and no Covid closure periods like in MarchJuly 2020. - Reduced rent (£300/month) during Covid was increased by the Church in January 2021 (to £450/month). Page 3 of 3 CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examlner's Report Report to Ihe trustees/ members of Mc)pJt Fc4s7E)r4 ¢£ scAooL On accounls for the year ended Si Sr 2¢J21 Charity no (if any) iog1814 Set out on pages I report to the trustees on my examlnaiion of the accounts of the above charity (fv Trusfl for the year ended Responsibllities and As the chanty trustees of the Trust. you are responsible for the preparation b8$1s of report of the accounts in accordance with the requiremerrts ofthe Charities Act 2011 ('the Acf). I report in res￿¢1 of my examination of the Trust's accounts carried aut under section 145 of the 2011 Acl and in carrying out my examination. I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examinatDn. I confim that no material matters have come to my attention (other than that disdosed belcw ') in connection with the examination whlch gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accountlng records I have no concerns and have c(Yne a￿osS no other matters in connection with the examinatlon to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets rf they do not apply. Date: Independent examiner's statement SSgned: ZL Narne: gr￿(￿￿ra Htu Irr Relevant professional qualification(s) or body (If any): Address: 2£ TfrlÉ CeESCf Ar o FLL4S for-l LS2S s&* IER October 2018 %ecl ion B Disclosure Jnlv eomi plete rf the exaTiner needs ro highlight matters of concem (see CC32, Independent eXarr•nat1￿ of charity accounts.. direCtTr￿ and guknjan￿ ft)r exa￿oners). Give here briel detalls of any items th81 the examiner wishes to disclose. IER Ociob•f 2018