Trustees’ Annual Report for the period
From 1/9/2021 To 31/08/2022
Charity name: Cleves School PTA
Charity registration number: 1031777
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To provide funds in support of educational facilities for the pupils of Cleves School |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Fund raising activities to raise funds for children and the school - this includes events such as fireworks displays, Xmas Fairs as well as disco’s and other sponsorship events. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Trustees have paid attention to the charity commission guidance on public benefit during the year |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The main achievements during the year included generating net income of £22,633 from events such as Mufti days, Class Fundraising, Raffles, Summer Fete and discos. The funds raised supported the purchase of Phonics book, Library book and a new Radio Station Computer as well as a donation to each teacher to fund items within their classrooms. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | After financing school projects the Charity held £57,942 in cash as at 31st Aug-22 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Funds are higher than usual as the PTA have agreed to part fund £40,000 towards an outdoor classroom project in 2022/23. |
| Amount of reserves held | Para 1.22 | £57,942 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
| Additional information (optional) | Additional information (optional) | |
|---|---|---|
| You may choose to include further statements | where relevant about: | |
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Summer Fete, Mufti Days, Raffles, Discos and Class Fundraising (readthons, sponsored runs etc) |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Funding of school resources are discussed at regular PTA meetings where all funding requests are discussed and approved |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed,royalcharter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected by Parents |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Cleves School PTA |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1031777 |
| Charity’s principal address | Cleves School Oatlands Avenue Weybridge KT13 9TS |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Susanna Price | Chair | |||
| Hannah Dobson | Vice Chair | From Sept 2021 | ||
| Hannah Murphy | Secretary | From Sept 2021 | ||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations The tru5toes declare thatthoy have approvo11 the trustee5' report abm. sign on bèhalf ofthe ¢hartty's trustee8 Slgnaturel81 Full namelsl Position leg Secretary. Chair, etcl Susanna Price Chair 1111r2022
Cleves School Parent Teachers Association
Income statement for the year ended 31 August 2022
2021-2022
| Income Expenses Profit Events Fireworks £0.00 -£64.80 -£64.80 2nd Hand Uniform £866.90 £0.00 £866.90 Discos: July £2,415.00 -£221.00 £2,194.00 Fete in the field (excluding Raffle) £4,721.32 -£1,008.37 £3,712.95 Y6 Leavers Disco (2021 & 2022) £1,511.33 -£1,694.07 -£182.74 Sponsored Runs £0.00 Class Fundraising £6,383.78 £6,383.78 Virtual Raffles (Christmas & Summer) £3,643.39 -£20.00 £3,623.39 Muftidays: Nov, Dec, Feb, July £4,344.25 £4,344.25 Christmas Events (Competitions & Santa Run) £536.40 £536.40 Funds raised net of costs £24,422.37 -£3,008.24 £21,414.13 Other Income Gift Aid Donations £120.00 £120.00 Charities Trust & HMRC Charities (gift aid) £2,121.41 £2,121.41 Easyfundraising £168.80 £168.80 Elmbridge Lottery £357.00 £357.00 Amazon Smile £237.76 £237.76 Interest £24.51 £24.51 Curchods sponsorship £200.00 £200.00 Other Income sub-total £3,229.48 £0.00 £3,229.48 Other Expenses General & Misc -£382.87 -£382.87 PTA UK Insurance -£128.00 -£128.00 Parents events £0.00 Charity Donation -£1,500.00 -£1,500.00 Other Expenses sub-total £0.00 -£2,010.87 -£2,010.87 ### Net Income £22,632.74 Funds applied for benefit of school -£6,476.50 -£6,476.50 Excess of Income over expenditure £16,156.24 Surplus funds brought forward £41,785.80 |
2020/21 -£50 £321 -£184 -£149 £1,253 £7,299 £3,685 £5,217 £347 £17,738 £130 £1,339 £66 £583 £138 £4 £200 £2,459 -£307 -£123 £0 -£430 £19,768 -£17,077 £2,690 £39,095 |
|---|---|
| Funds carried forward £57,942.04 |
£41,786 |
| Represented By: Bank Balances: 02703173 Current A\C £100.00 02703181 Sweep and Reserve a\c £52,451.22 37332023 Reserve a\c £5,340.82 PayPal £50.00 Funds carried forward £57,942.04 |
£100 £36,247 £5,338 £100 |
| £41,786 |
Ticket Prices
| Until 21st Oct From 21st Oct On gate (6th Nov from 5pm) | Until 21st Oct From 21st Oct On gate (6th Nov from 5pm) | Until 21st Oct From 21st Oct On gate (6th Nov from 5pm) | |
|---|---|---|---|
| Family | £30 | £40 | n/a |
| Adult | £12 | £15 | £15 |
| Child | £6 | £8 | £8 |
| Under 5 | free | free | free |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Rèport Report to the trusteesl members of On accounts for the year ended 311812022 Charity no (if any) 1031777 Set out on pages I report to the trustees My examtnation of the accounts of the above charity (Ihe Trusf) forthe year ended Responsibilities and As the charity trustees of the Trust. you are re$p(M)sible for the prep8ratiori basis of report of the accounts in a(XnCe wÉth the requirements of the Charities Act 2011 (Ihe Acr). I report in resped of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the 2pplicable Direth"ons given by the Charity Commission under section 145(S)(bl of the Act. I have completed my exaTnination. I confimi that no material matters have me to my attention {other than that disdosed below") in connection with the examination which gives me cause to believe that in. any material resF)ecL accounting red$ were not kept in accordance wth section 130 of the Act or the accounts do not axx)rd Vth the accounting records Independent examinerfs statement I have no ¢cernS and have (x)me arxoss no other Matte in connection viith the examination to which attentK)n should be drawn in order to enable a proper understanding of the accK)unts to be reached. ' Please delete the in the brackets rfthey Ik) not appty. Signed: 2111012022 Name: Gill Robins Relevant professional qualtfication(s) or body (rf any): Address: FaTiS Lane Woodham Iff15 3DN IER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts". directtons and guidance for examiners)- Give here brief details of any items that the examiner wishes to disclose. IER October 2018