## **Trustees’ Annual Report for the period** **From 1/9/2021 To 31/08/2022** **Charity name: Cleves School PTA** ## **Charity registration number: 1031777** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To provide funds in support of educational
facilities for the pupils of Cleves School| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Fund raising activities to raise funds for
children and the school - this includes
events such as fireworks displays, Xmas
Fairs as well as disco’s and other
sponsorship events.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Trustees have paid attention to the charity
commission guidance on public benefit
during the year| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The main achievements during the year
included generating net income of £22,633
from events such as Mufti days, Class
Fundraising, Raffles, Summer Fete and discos.
The funds raised supported the purchase of
Phonics book, Library book and a new Radio
Station Computer as well as a donation to each
teacher to fund items within their classrooms.| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|After financing school projects the Charity
held £57,942 in cash as at 31st Aug-22| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Funds are higher than usual as the PTA
have agreed to part fund £40,000 towards
an outdoor classroom project in 2022/23.| |Amount of reserves held|Para 1.22|£57,942| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|| |---|---|---| |You may choose to include further statements||where relevant about:| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Summer Fete, Mufti Days, Raffles, Discos
and Class Fundraising (readthons,
sponsored runs etc)| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Funding of school resources are discussed
at regular PTA meetings where all funding
requests are discussed and approved| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed,royalcharter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected by Parents| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Cleves School PTA| |---|---| |Other name the charity uses|| |Registered charity number|1031777| |Charity’s principal address|Cleves School
Oatlands Avenue
Weybridge
KT13 9TS| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Susanna Price|Chair||| ||Hannah Dobson|Vice Chair|From Sept 2021|| ||Hannah Murphy|Secretary|From Sept 2021|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Declarations The tru5toes declare thatthoy have approvo11 the trustee5' report abm. sign￿ on bèhalf ofthe ¢hartty's trustee8 Slgnaturel81 Full namelsl Position leg Secretary. Chair, etcl Susanna Price Chair 1111r2022 **Cleves School Parent Teachers Association** ## **Income statement for the year ended 31 August 2022** ## **2021-2022** |**Income**
**Expenses**
**Profit**
**Events**
Fireworks
£0.00
-£64.80
-£64.80
2nd Hand Uniform
£866.90
£0.00
£866.90
Discos: July
£2,415.00
-£221.00
£2,194.00
Fete in the field (excluding Raffle)
£4,721.32
-£1,008.37
£3,712.95
Y6 Leavers Disco (2021 & 2022)
£1,511.33
-£1,694.07
-£182.74
Sponsored Runs
£0.00
Class Fundraising
£6,383.78
£6,383.78
Virtual Raffles (Christmas & Summer)
£3,643.39
-£20.00
£3,623.39
Muftidays: Nov, Dec, Feb, July
£4,344.25
£4,344.25
Christmas Events (Competitions & Santa Run)
£536.40
£536.40
**Funds raised net of costs**
**£24,422.37**
**-£3,008.24**
**£21,414.13**
**Other Income**
Gift Aid Donations
£120.00
£120.00
Charities Trust & HMRC Charities (gift aid)
£2,121.41
£2,121.41
Easyfundraising
£168.80
£168.80
Elmbridge Lottery
£357.00
£357.00
Amazon Smile
£237.76
£237.76
Interest
£24.51
£24.51
Curchods sponsorship
£200.00
£200.00
**Other Income sub-total**
**£3,229.48**
**£0.00**
**£3,229.48**
**Other Expenses**
General & Misc
-£382.87
-£382.87
PTA UK Insurance
-£128.00
-£128.00
Parents events
£0.00
Charity Donation
-£1,500.00
-£1,500.00
**Other Expenses sub-total**
**£0.00**
**-£2,010.87**
**-£2,010.87 ###**
**Net Income**
**£22,632.74**
**Funds applied for benefit of school**
-£6,476.50
-£6,476.50
**Excess of Income over expenditure**
£16,156.24
Surplus funds brought forward
£41,785.80|**2020/21**
-£50
£321
-£184
-£149
£1,253
£7,299
£3,685
£5,217
£347
**£17,738**
£130
£1,339
£66
£583
£138
£4
£200
**£2,459**
-£307
-£123
£0
**-£430**
**£19,768**
**-£17,077**
£2,690
£39,095| |---|---| |**Funds carried forward**
**£57,942.04**|**£41,786**| |**Represented By:**
**Bank Balances:**
02703173 Current A\C
£100.00
02703181 Sweep and Reserve a\c
£52,451.22
37332023 Reserve a\c
£5,340.82
PayPal
£50.00
**Funds carried forward**
**£57,942.04**|£100
£36,247
£5,338
£100| ||**£41,786**| ## Ticket Prices ||Until 21st Oct From 21st Oct On gate (6th Nov from 5pm)|Until 21st Oct From 21st Oct On gate (6th Nov from 5pm)|Until 21st Oct From 21st Oct On gate (6th Nov from 5pm)| |---|---|---|---| |Family|£30|£40|n/a| |Adult|£12|£15|£15| |Child|£6|£8|£8| |Under 5|free|free|free| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Rèport Report to the trusteesl members of On accounts for the year ended 311812022 Charity no (if any) 1031777 Set out on pages I report to the trustees ￿ My examtnation of the accounts of the above charity (Ihe Trusf) forthe year ended Responsibilities and As the charity trustees of the Trust. you are re$p(M)sible for the prep8ratiori basis of report of the accounts in a(X￿nCe wÉth the requirements of the Charities Act 2011 (Ihe Acr). I report in resped of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the 2pplicable Direth"ons given by the Charity Commission under section 145(S)(bl of the Act. I have completed my exaTnination. I confimi that no material matters have me to my attention {other than that disdosed below") in connection with the examination which gives me cause to believe that in. any material resF)ecL accounting re￿￿d$ were not kept in accordance wth section 130 of the Act or the accounts do not axx)rd V￿th the accounting records Independent examinerfs statement I have no ¢￿￿cernS and have (x)me arxoss no other Matte￿ in connection viith the examination to which attentK)n should be drawn in order to enable a proper understanding of the accK)unts to be reached. ' Please delete the in the brackets rfthey Ik) not appty. Signed: 2111012022 Name: Gill Robins Relevant professional qualtfication(s) or body (rf any): Address: FaTiS Lane Woodham Iff15 3DN IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts". directtons and guidance for examiners)- Give here brief details of any items that the examiner wishes to disclose. IER October 2018