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2021-08-31-accounts

EPSOM DOWNS PLAYGROUP

ANNUAL REPORT

AND

STATEMENT OF ACCOUNTS

FOR THE YEAR ENDED 31ST AUGUST 2021

CHARITY REGISTRATION NUMBER 1031134

Independent Examiners Ltd Unit 2 The Broadbridge Business Centre

Delling Lane Bosham PO18 8NF

EPSOM DOWNS PLAYGROUP

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST AUGUST 2021

Page
Legal and Administrative Information 3
Trustees' Report 4 to 5
Independent Examiner's Report on the Accounts 6
Statement of Receipts and Payments 7
Statement of Assets and Liabilities 8
Notes to the Accounts 9 to 12

EPSOM DOWNS PLAYGROUP

LEGAL AND ADMINISTRATIVE INFORMATION

CHARITY NUMBER

1031134

WORKING NAMES

Langley Vale Preschool

START OF FINANCIAL YEAR

END OF FINANCIAL YEAR

01 September 2020 31 August 2021

TRUSTEES AT 31 AUGUST 2021 Kim Purvor Chair Kelly Newman Treasurer Rebecca Welham Secretary Debbie Woods Committee Member

The existing trustees appoint any new trustees following the provisions laid out in the Charity's governing instrument.

GOVERNING INSTRUMENT

Constitution Adopted 5th October 1993

REGISTRATION DATE

4th January 1994:Standard registration

OBJECTS

To enhance the development and education under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups.

CORRESPONDENCE ADDRESS Epsom Downs Playgroup Langley Vale Village Hall Langley Vale Surrey KT18 6AF PRIMARY BANKERS Metro Bank 91A High Street Epsom Surrey KT19 8DR INDEPENDENT EXAMINER Donna Leppitt Independent Examiners Ltd Unit 2 The Broadridge Business Centre Delling Lane Bosham PO18 8NF

3

EPSOM DOWNS PLAYGROUP

TRUSTEES' REPORT FOR THE YEAR ENDED 31ST AUGUST 2021

Managers report

Another busy year, but sadly the amount, of children applying for places have dropped, not sure if this is due to birth rates or the hour’s we are able to offer.

Finances

Currently 13 children are on role, 2 starting in January 2022, 6 starting in April 2022. 10 children are receiving ‘universal’ free 15 hours and 3 are fee paying.

Again, we are low on children, but from April it will not be much different from the previous year. Due to the lack of fundraising, we will need to look at other ways on bringing in more money, for instance “fee contributions”.

Fundraising ideas

Halloween party – proposed date 30[th] October. Need to confirm the availability of the hall. All members to keep an eye out for when Halloween buckets etc. go on sale at ASDA. Capping tickets at 40. RW to create a poster once date and time are decided to advertise to the village via FB & pre-school parents. Hopefully can use some of the village halls decorations as after their Halloween bingo night. Need to find reasonably priced entertainer.

Online raffle – DW to investigate the option for selling tickets online. Proposed to coincide with the end of Christmas term.

Coffee Morning – Date TBC at Ashtead Garden centre. Need to encourage other parents to help with fundraising efforts.

Santa’s Grotto – date TBC. Proposed to use the back room. Pre-sell tickets and give children chocolate coin or Santa instead of toys.

Guess the Christmas cake weight – RW to make a cake and sell tickets to parents, friends and family.

4

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EPSOM DOWNS PLAYGROUP

INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2021

Report to the trustees/ members of Epsom Downs Playgroup on the accounts for the year ended 31st August 2021.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s statement

My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention

  1. which gives me reasonable cause to believe that in, any material respect, the requirements:

  2. to keep accounting records in accordance with section 130 of the Charities Act; and

  3. · to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act

have not been met; or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Donna Leppitt Independent Examiners Ltd Unit 2 The Broadridge Business Centre Delling Lane Bosham PO18 8NF

Date: 15th May 2023

6

EPSOM DOWNS PLAYGROUP STATEMENT OF RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31ST AUGUST 2021

Notes
RECEIPTS
Donations & Legacies
3
TOTAL RECEIPTS
Costs of Charitable Activities
4
TOTAL PAYMENTS
NET INCOMING/(OUTGOING) RESOURCES
5
Balances Brought Forward
BALANCES CARRIED FORWARD
RECONCILIATION OF FUNDS:
TRANSFERS BETWEEN FUNDS
NET MOVEMENT IN FUNDS		 Unrestricted
Restricted
Total
Total
Funds
Funds
2020/21
2019/20
£
£
£
£
61,022
-
61,022
52,773
61,022
-
61,022
52,773
54,983
-
54,983
56,250
54,983
-
54,983
56,250
6,039
-
6,039
(3,477)
-
-
-
-
6,039
-
6,039
(3,477)
8,269
-
8,269
11,746
14,309
-
14,309
8,269

All of the Charity's operations are classed as continuing operations.

The notes form part of these financial statements, found on pages 9 to 13

7

EPSOM I)OWNS PLAYGROUP srATEMEiif OF ASSEfs APID UABILrriES FOR THE YEAR ENDED 31ST AUGUST 2021 Unresttrtal Re5txtal Fund Fund Totsl Total 31•A￿21 31￿￿20 Cash Fund¥: Current ￿t￿nt 14,309 14,309 8,269 Genual Fund5 ReSt￿ted Funds 14.309 14.309 8.269 309 309 A5f•ts hTtalned for the Ch•dty'• ow Equlpment at InsuMce Ve 19,100 19,100 19,100 Uabllltlea Indep￿dent Examlnerf5 Fee 720 720 690 720 TRusfEES RESPONSIBILITIES IN RELATION TO FINANCIAL ￿ATEMENTs Charity Law requres the Trusto to prepwe lknaicw 5tements ftr ￿ fnancd C(￿pty wkh the regulatknns set cJt In the Chart(￿5 Act 2011. The TnJstee5 h￿e tJ to take adVant￿e cl the provLsthS that ¥)pfy to small chartt% and have prepwd a e4)ts and PayM￿ts ￿t￿nt ￿eM￿t ( Ass&s Liablmties whth are sei ojt pages.'- 9t013 7ZO Appr￿￿1 by theTwstees ... SvJned on the￿ beh by Trustee...

EPSOM DOWNS PLAYGROUP

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2021

1. BASIS OF ACCOUNTING

The accounts have been prepared under the “Receipts and Payments” basis as prescribed by the Charity Commissioners, and they meet the appropriate legal requirements.

The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes.

Assessment of Going Concern

Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern.

Fund Accounting

Funds held by the charity are either:

  1. Unrestricted Funds - these are funds which can be used in accordance with the charity's objectives, at the discretion of the trustees.

  2. Restricted Funds - these are funds that can only be used for particular restricted purposes within the objects of the charity.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Incoming Resources

All income is included in the accounts when actually received by the Charity. Voluntary help provided by friends of the charity is not included in a quantified way within the accounts.

Resources Expended

Resources expended are recognised when paid by the Charity.

2. TANGIBLE FIXED ASSETS

The Charity held no fixed assets investments during this or the previous financial period.

This page does not form part of the statutory financial statements

9

EPSOM DOWNS PLAYGROUP

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2021

3. RECEIPTS

3. RECEIPTS
Note
Fundraising
Gifts & Donations
Playgroup Fees
SCC Contributions
Sundry Income
Uniform Sales
Charitable Activities		 Unrestricted
Restricted
Total
Total
Funds
Funds
2020/21
2019/20
£
£
£
£
1,956
-
1,956
-
-
-
-
4,678
6,468
-
6,468
-
52,457
-
52,457
48,084
-
-
-
-
142
-
142
12
61,022
-
61,022
52,773

This page does not form part of the statutory financial statements

10

EPSOM DOWNS PLAYGROUP

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2021

4. PAYMENTS

Note
Costs of Charitable Activities
Governance costs:-
Independent Examiner Fee
Telephone costs
Training Costs
Travel & Subsistence
IT costs
License & Subcriptions
Other
Printing, Postage & Stationery
Rent & Rates
Staff Costs (Pension)
Staff Costs (Tax & NI)
Staff Expenses
Other
Advertising & Publicity
Equipment Costs
Fees Reimbursed
Gifts
Insurance
Staff Salaries & Payroll		 Unrestricted
Restricted
Total
Total
Funds
Funds
2020/21
2019/20
£
£
£
£
20
-
20
-
1,303
-
1,303
1,433
2,524
-
2,524
-
471
-
471
-
528
-
528
-
405
-
405
-
90
-
90
-
50
-
50
-
-
-
-
9
-
-
-
2,867
1,003
-
1,003
1,016
783
-
783
1,292
-
-
-
290
47,495
-
47,495
48,271
230
-
230
-
81
-
81
-
-
-
-
50
-
-
-
318
-
-
-
705
54,983
-
54,983
56,250

This page does not form part of the statutory financial statements

11

EPSOM DOWNS PLAYGROUP

NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31ST AUGUST 2021

5. RESTRICTED FUNDS

The Charity held no Restricted Funds during this financial period.

6. STAFF COSTS AND NUMBERS

TOTAL
2020/21
£
Gross Wages & Salaries
47,685
Employer's National Insurance Costs
736
Less HMRC Employer Allowance
(736)
Employer's Pension Contributions
1,003
48,688
Average number of employees who were engaged in each of the following activities:
TOTAL
2020/21
Charitable Activities
7		 TOTAL
2019/20
£
48,271
1,292
-
1,016
50,579
TOTAL
2019/20
7

The Charity operates a PAYE scheme to pay all employed members of staff and no employees received emoluments in excess of £60,000.

(2020- None)

7. TRUSTEES AND OTHER RELATED PARTIES

No payments were made to trustees or any persons connected with them during this financial period. No material transaction took place between the organisation and a trustee or any person connected with them. (2020- None)

8. RISK ASSESSMENT

The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.

9. RESERVES POLICY

The Trustees have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The Trustees aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The trustees will endeavour not to set aside funds unnecessarily.

10. PUBLIC BENEFIT

The Charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake.

This page does not form part of the statutory financial statements

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