## **EPSOM DOWNS PLAYGROUP** ## **ANNUAL REPORT** ## **AND** ## **STATEMENT OF ACCOUNTS** ## **FOR THE YEAR ENDED 31ST AUGUST 2021** **CHARITY REGISTRATION NUMBER 1031134** Independent Examiners Ltd Unit 2 The Broadbridge Business Centre Delling Lane Bosham PO18 8NF ## **EPSOM DOWNS PLAYGROUP** ## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST AUGUST 2021** ||**Page**| |---|---| |**Legal and Administrative Information**|3| |**Trustees' Report**|4 to 5| |**Independent Examiner's Report on the Accounts**|6| |**Statement of Receipts and Payments**|7| |**Statement of Assets and Liabilities**|8| |**Notes to the Accounts**|9 to 12| ## **EPSOM DOWNS PLAYGROUP** ## **LEGAL AND ADMINISTRATIVE INFORMATION** ## **CHARITY NUMBER** 1031134 ## **WORKING NAMES** Langley Vale Preschool ## **START OF FINANCIAL YEAR** ## **END OF FINANCIAL YEAR** 01 September 2020 31 August 2021 **TRUSTEES AT 31 AUGUST 2021** Kim Purvor Chair Kelly Newman Treasurer Rebecca Welham Secretary Debbie Woods Committee Member The existing trustees appoint any new trustees following the provisions laid out in the Charity's governing instrument. ## **GOVERNING INSTRUMENT** Constitution Adopted 5th October 1993 ## **REGISTRATION DATE** 4th January 1994:Standard registration ## **OBJECTS** To enhance the development and education under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups. **CORRESPONDENCE ADDRESS** Epsom Downs Playgroup Langley Vale Village Hall Langley Vale Surrey KT18 6AF **PRIMARY BANKERS** Metro Bank 91A High Street Epsom Surrey KT19 8DR **INDEPENDENT EXAMINER** Donna Leppitt Independent Examiners Ltd Unit 2 The Broadridge Business Centre Delling Lane Bosham PO18 8NF 3 ## **EPSOM DOWNS PLAYGROUP** ## **TRUSTEES' REPORT FOR THE YEAR ENDED 31ST AUGUST 2021** ## **Managers report** Another busy year, but sadly the amount, of children applying for places have dropped, not sure if this is due to birth rates or the hour’s we are able to offer. ## **Finances** Currently 13 children are on role, 2 starting in January 2022, 6 starting in April 2022. 10 children are receiving ‘universal’ free 15 hours and 3 are fee paying. Again, we are low on children, but from April it will not be much different from the previous year. Due to the lack of fundraising, we will need to look at other ways on bringing in more money, for instance “fee contributions”. ## **Fundraising ideas** Halloween party – proposed date 30[th] October. Need to confirm the availability of the hall. All members to keep an eye out for when Halloween buckets etc. go on sale at ASDA. Capping tickets at 40. RW to create a poster once date and time are decided to advertise to the village via FB & pre-school parents. Hopefully can use some of the village halls decorations as after their Halloween bingo night. Need to find reasonably priced entertainer. Online raffle – DW to investigate the option for selling tickets online. Proposed to coincide with the end of Christmas term. Coffee Morning – Date TBC at Ashtead Garden centre. Need to encourage other parents to help with fundraising efforts. Santa’s Grotto – date TBC. Proposed to use the back room. Pre-sell tickets and give children chocolate coin or Santa instead of toys. Guess the Christmas cake weight – RW to make a cake and sell tickets to parents, friends and family. 4 EPSOM DOWNS PLAYGROUP TRUSTEES. REPORT (contlnued) FOR THE YEAR ENDED 31ST AVGusf 2021 arty L4W the B(erd tA Trustees to prep&e fknano71 st&anents exh financwl year whth ghe a true and fa￿ view ￿ the state rf afTrdtrs of the chwity ncoM￿9 ￿0￿r£e￿ resource4 expwd8J for the per￿*￿. In preparlng thc6e st&ernents. the Bojrd ￿ Tnjstees shwkt be4t prxtte and are requtred seknt sultabk ￿￿ntkn9 pLts appty thun c(XbsI5t￿tty make Judgmwts •Trd estlmate5 th& we rw5rffiab￿ ald prudtht compty wth applKèble ￿(￿ntIng St￿d￿d$ Sub￿ to aly departu￿ dlsckfjed and expbined In the fmanctsl statements prepare the fin￿c￿ statements ￿ the g￿9 ba515 un*ss t i5 In¥*proprk*e to presume th* charfty WM continue The knrd olTfUStees s reSpcfflSl)￿ m*taknln9 prwer ¥counth)g rths whKh dIsC￿e wth reasc*)able Cur￿ at any tlme the flnanclol the charty to to wsure that the financLryl statements compty wtth the Chartt*5 Act 1993. They we akn respcfflslble ￿e9u¥d￿g the a55ets (fj the Ch￿￿¥ and hence takwig r&7$t￿abIe Steps fw the prerfentkn detectkn rf fraLbd rther ￿regU￿*￿E to prthje reaSC￿ab1e assurance th&:_ the charity eftkkntty tnd eiftttfv al assets tre safeguwd*J èJ*st un•Jthorbed use or w)d we propffty app proper rwds f*e maknts*ed rffjd I￿￿tIal usejj wthkn the chw*y tr fw pubkatkn Is the charty ccffjpbÈ5 reknit kn¥s rffjd The systwns rf Intern& c￿tr￿ are de5hJned to pru4Xle r￿￿on￿le but nrt abs(￿te asSU￿ce ￿ainSt matwbl rntsstatem￿t or kiss. Apprntd by theTTUStees cm... S*Jned (ffj th* bettal by Trustee... Prknted Name: ## **EPSOM DOWNS PLAYGROUP** ## **INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2021** Report to the trustees/ members of Epsom Downs Playgroup on the accounts for the year ended 31st August 2021. ## **Respective responsibilities of trustees and examiner** The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. ## **Basis of independent examiner’s statement** My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Independent examiner's statement** In connection with my examination, no matter has come to my attention 1. which gives me reasonable cause to believe that in, any material respect, the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - **·** to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Donna Leppitt Independent Examiners Ltd Unit 2 The Broadridge Business Centre Delling Lane Bosham PO18 8NF Date: 15th May 2023 6 ## **EPSOM DOWNS PLAYGROUP STATEMENT OF RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31ST AUGUST 2021** |**Notes**
**RECEIPTS**
Donations & Legacies
**3**
**TOTAL RECEIPTS**
Costs of Charitable Activities
**4**
**TOTAL PAYMENTS**
**NET INCOMING/(OUTGOING) RESOURCES**
**5**
Balances Brought Forward
**BALANCES CARRIED FORWARD**
**RECONCILIATION OF FUNDS:**
**TRANSFERS BETWEEN FUNDS**
**NET MOVEMENT IN FUNDS**|Unrestricted
Restricted
**Total**
**Total**
Funds
Funds
**2020/21**
**2019/20**
£
£
**£**
**£**
61,022
-
61,022
52,773| |---|---| ||**61,022**
**-**
**61,022**
**52,773**| ||54,983
-
54,983
56,250| ||**54,983**
**-**
**54,983**
**56,250**| ||| ||**6,039**
**-**
**6,039**
**(3,477)**
-
-
-
-| ||**6,039**
**-**
**6,039**
**(3,477)**| ||8,269
-
8,269
11,746| ||**14,309**
**-**
**14,309**
**8,269**| All of the Charity's operations are classed as continuing operations. The notes form part of these financial statements, found on pages 9 to 13 7 EPSOM I)OWNS PLAYGROUP srATEMEiif OF ASSEfs APID UABILrriES FOR THE YEAR ENDED 31ST AUGUST 2021 Unresttrtal Re5t*xtal Fund Fund Totsl Total 31•A￿21 31￿￿20 Cash Fund¥: Current ￿t￿nt 14,309 14,309 8,269 Genual Fund5 ReSt￿ted Funds 14.309 14.309 8.269 309 309 A5f•ts hTtalned for the Ch•dty'• ow Equlpment at InsuMce V*e 19,100 19,100 19,100 Uabllltlea Indep￿dent Examlnerf5 Fee 720 720 690 720 TRusfEES RESPONSIBILITIES IN RELATION TO FINANCIAL ￿ATEMENTs Charity Law requres the Trusto to prepwe lknaicw 5t*ements ftr ￿ fnancd C(￿pty wkh the regulatknns set c*Jt In the Chart(￿5 Act 2011. The TnJstee5 h￿e *t*J to take adVant￿e cl the provLsthS that ¥)pfy to small chartt*% and have prepwd a *e4)ts and PayM￿ts ￿t￿nt ￿eM￿t (* Ass&s Liablmties whth are sei ojt pages.'- 9t013 7ZO Appr￿￿1 by theTwstees ... SvJned on the￿ beh* by Trustee... ## **EPSOM DOWNS PLAYGROUP** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2021** ## **1. BASIS OF ACCOUNTING** The accounts have been prepared under the “Receipts and Payments” basis as prescribed by the Charity Commissioners, and they meet the appropriate legal requirements. The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes. ## **Assessment of Going Concern** Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern. ## **Fund Accounting** Funds held by the charity are either: 1. **Unrestricted Funds** - these are funds which can be used in accordance with the charity's objectives, at the discretion of the trustees. 2. **Restricted Funds** - these are funds that can only be used for particular restricted purposes within the objects of the charity. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **Incoming Resources** All income is included in the accounts when actually received by the Charity. Voluntary help provided by friends of the charity is not included in a quantified way within the accounts. ## **Resources Expended** Resources expended are recognised when paid by the Charity. ## **2. TANGIBLE FIXED ASSETS** The Charity held no fixed assets investments during this or the previous financial period. This page does not form part of the statutory financial statements 9 ## **EPSOM DOWNS PLAYGROUP** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2021** ## **3. RECEIPTS** |**3. RECEIPTS**|| |---|---| |Note
Fundraising
Gifts & Donations
Playgroup Fees
SCC Contributions
Sundry Income
Uniform Sales
**Charitable Activities**|Unrestricted
Restricted
**Total**
**Total**
Funds
Funds
**2020/21**
**2019/20**
£
£
**£**
**£**
1,956
-
1,956
-
-
-
-
4,678
6,468
-
6,468
-
52,457
-
52,457
48,084
-
-
-
-
142
-
142
12| ||**61,022**
**-**
**61,022**
**52,773**| This page does not form part of the statutory financial statements 10 ## **EPSOM DOWNS PLAYGROUP** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2021** ## **4. PAYMENTS** |Note
**Costs of Charitable Activities**
**Governance costs:-**
Independent Examiner Fee
Telephone costs
Training Costs
Travel & Subsistence
IT costs
License & Subcriptions
Other
Printing, Postage & Stationery
Rent & Rates
Staff Costs (Pension)
Staff Costs (Tax & NI)
Staff Expenses
Other
Advertising & Publicity
Equipment Costs
Fees Reimbursed
Gifts
Insurance
Staff Salaries & Payroll|Unrestricted
Restricted
**Total**
**Total**
Funds
Funds
**2020/21**
**2019/20**
£
£
**£**
**£**
20
-
20
-
1,303
-
1,303
1,433
2,524
-
2,524
-
471
-
471
-
528
-
528
-
405
-
405
-
90
-
90
-
50
-
50
-
-
-
-
9
-
-
-
2,867
1,003
-
1,003
1,016
783
-
783
1,292
-
-
-
290
47,495
-
47,495
48,271
230
-
230
-
81
-
81
-
-
-
-
50
-
-
-
318
-
-
-
705| |---|---| ||**54,983**
**-**
**54,983**
**56,250**| This page does not form part of the statutory financial statements 11 ## **EPSOM DOWNS PLAYGROUP** ## **NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31ST AUGUST 2021** ## **5. RESTRICTED FUNDS** The Charity held no Restricted Funds during this financial period. ## **6. STAFF COSTS AND NUMBERS** |**TOTAL**
**2020/21**
**£**
Gross Wages & Salaries
47,685
Employer's National Insurance Costs
736
Less HMRC Employer Allowance
(736)
Employer's Pension Contributions
1,003
**48,688**
Average number of employees who were engaged in each of the following activities:
**TOTAL**
**2020/21**
Charitable Activities
7|**TOTAL**
**2019/20**
**£**
48,271
1,292
-
1,016| |---|---| ||**50,579**| ||**TOTAL**
**2019/20**
7| The Charity operates a PAYE scheme to pay all employed members of staff and no employees received emoluments in excess of £60,000. (2020- None) ## **7. TRUSTEES AND OTHER RELATED PARTIES** No payments were made to trustees or any persons connected with them during this financial period. No material transaction took place between the organisation and a trustee or any person connected with them. (2020- None) ## **8. RISK ASSESSMENT** The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks. ## **9. RESERVES POLICY** The Trustees have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The Trustees aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The trustees will endeavour not to set aside funds unnecessarily. ## **10. PUBLIC BENEFIT** The Charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake. This page does not form part of the statutory financial statements 1 2