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2022-03-31-accounts

THE HAILEY CENTRE

REPORT FOR THE YEAR 2021/2022

Objects and Powers

The Trust is established for the benefit of older people in the Parish of Sawbridgeworth with the object of improving their quality of life.

As was predicted in my report last year Covid 19 has had an impact on our activities, however we have more or less returned to our normal programme of events and activities as follows:

The plans we have had for the past year are still there and in the course of time we will enable them to be implemented. The Centre Manager had great ideas, one being a Summer Ball, all sadly brought to naught due to the Covid pandemic. The other ambition of the Trustees is to raise funds to extend the Centre in order to create two separate areas to accommodate more activities. However, these plans while delayed for the time being will eventually be realised due to the enthusiasm and hard work of the Centre Manager and the determination of the Board to further improve the facilities at the Centre for the benefit of the older people the Centre serves. The other major impact on the Centre as a consequence of the pandemic has been our income stream. However, we are pleased to report on support from local organisations and we are particularly delighted that the Town Mayor has chosen the Centre as one of the two charities he will be supporting throughout his mayoral year.

The Hailey Centre Report 2021/22

Page 1

The Board met on four occasions during the period covered by this report and has dealt with matters relating to the efficient running of the Centre including reviewing the health and safety policy, financial management arrangements, staffing and safeguarding issues and rates of pay. The Management Committee has not met due to the pandemic

as the membership is mostly composed of users, many of whom are in the shielded category group plus three Trustees. The Board is hopeful that the Management Committee will be reconstituted and enabled to meet once further relaxation of Covid measures have been eased.

The serving Trustees are:

Councillors – Mrs. Angela Alder - Chairman )
Mr. John Burmicz ) four year terms until May 2023
Mrs. Pat Coysten
)
Mrs. Coysten resigned October 2021 replaced by Cllr. Greg Rattey
Community – Mr. Eric Buckmaster )
Mr. Colin Gill – Honorary Treasurer )
Mr. Ted Noakes
) three year terms until 2024
Mr. Adrian Robinson
)
Cllr. Greg Rattey was appointed Town representative
Mrs. Debbie Dyball was appointed in January as the Community
representative

The Board is grateful to the Town Council for the grant towards the cost of utilities and to Hertfordshire County Council Social Services for its grant towards staffing costs and East Herts Council for the additional Covid related grant and the allocation of furlough monies from Government to pay staff during the closure periods..

The Board gratefully acknowledges the very generous donations during the year from relatives and friends who expressly remember the Centre often through collections made at Funerals and Thanksgiving for the lives of loved ones. Contributions from all sources of financial support are much appreciated and help to keep the running costs down and continue to keep the Centre a welcoming, attractive and vibrant place to visit for the older people of Sawbridgeworth. The Board is very aware of the pressure on local authorities and makes every effort to control expenses as well as raise funds for the benefit of the users of the Centre. The Board is fortunate in having an excellent Honorary Treasurer who keeps a tight control on expenditure.

I am pleased to report our continued good relationship with Sawbridgeworth Town Council officers which has in the recent past enabled the Centre to utilise the Council Chamber for some fund raising events. We look forward to renewing this arrangement once the pandemic has faded from our memory.

Some of our previous activities have had to be put on hold this year including our Annual Questionnaire of Users and the “Thank you lunch” for volunteers.

The Hailey Centre Report 2021/22

Page 2

The Board had agreed that major fund raising events should be run on the back of town centre activities. Unfortunately the Switching on of the Christmas lights in late November, always a big crowd event, was ruined by heavy rain thereby decimating the people supporting the event and consequent loss of an anticipated fund raising opportunity.

On the staff side there has been some changes of the catering staff with the Assistant Cook moving to become head Cook and a new Assistant recruited. We are blessed with a really enthusiastic Manager who has developed a well-honed and happy team due to the leadership qualities of the Manager. Our employees have the option to join the pension scheme if they wish and the Board is grateful for the expertise of our Honorary Treasurer, Mr. Colin Gill, who has ensured that we are legally compliant with a properly validated Pension Scheme for Centre employees. Unfortunately, due to the pandemic we had to make one member of staff redundant in May 2021 due to lack of activity and fall in income..

The Board wishes to acknowledge with grateful thanks the valuable contribution of the volunteers who give so much help and support to the Centre. The Board would also wish to place on record their thanks to the staff and especially to the Centre Manager who has provided a welcoming smile and a listening ear to our visitors and users during this particularly difficult couple of years when we have been open for business. It is also my very real pleasure to place on record my thanks to my fellow Trustees for their support and input through throughout the year.

Thank you

Angela Alder Chairman of the Board of Trustees April 2022

The Hailey Centre Report 2021/22

Page 3

Friends of The Halley Day Centre Reglstered Charlty No . 1030820 Balance Sheet as at 31 March 2022 31 IA•rch 2022 31 March 2021 Gen6ral Re8èrve Brought F¢)rward Net Surplus l {0gficit) 84.373 11,623 70.444 13,929 Carrted Forward 95.996 84,373 Rewesentèd By:" 2&8 Cash at bank and in hand Barclay5 Current A¢cryJnt Bardays RasèNe Bardays Savings Acc1x￿1 United Trust Depostt Aci%MIt United Trust ReseNe Account Cheques I Cash not yet banked Pety Cash Float 7.136 15.OCM) 8.374 15.910 15.0 18,371 64.830 34.468 574 50 84,373

Receipts & Payments Account for the 12 months to 31 March 2022 12 lknto 12 IAth•lr+ 3110Y11 27,187 Grants •Th1 ¢¢ntr* HilrvJ Day Cerkn 31. 10. 1,765 49.102 IAwco18em Totsl RK•lpl• 04.148 8ts71 152 1014 47.850 1728 1.667 Eq￿prn¢nt orKI 6.174 4.189 7,0 Talal 70219 Exem• of R•¢olpts ¢)vor PaymMts for th• porfod 11M3 13,929

1&408 16.011 8250 Grants 20.241 31.xo 1.CQO 70) WIWBM 10,338 E•ilpm•)t 7,014 7.014 IP18 1.138 Gai 578 4,599 4,189 4.C61 47,8XI IS70

Independent Examiner's Report to the Trustees of the Friends of the Halley Day Centre (Registered Charity No 1030820) This report on the accounts of the Friends of the Halley Day Centre ('the charity,) for the year ended 31st March 2022, which comprise the attached Receipts and Payments Account, Balance Sheet and related notes. This report is made solely to the Trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity's Trustees those matters l am required to state to them in an Independent Examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's Trustees for my examination work. Respective responsibilities of Trustees and Examiner As the charity's Trustees you are responsible for the preparation of the accounts; you consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: • examine the accounts (under Section 145 of the Charities Act)" + to follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5)(b) of the Charities Act)" and • to state whether particular matters have come to my attention. Basis of Independent Examinerfs report My examination was carried out in accordance with the General Directions given by the Charity Commissioners. That examination includes a review of the accounting records kept by the charity and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the eviden￿ that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fairf view and the report is limited to those matters set out in the statement below. Independent Examinerfs statement In connection with my examination, no matter has come to my attention: which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordan￿ with Section 130 of the Charities Act; and to prepare accounts which accord with the accounting records and comply with the requirements of the Act have not been met. or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. D L A Sheppard BA (Hons), FCA 21 Avenue Road Bishop's Stortford Hertfordshire CM23 5NT 7th July 2022