## **THE HAILEY CENTRE**
## **REPORT FOR THE YEAR 2021/2022**
## Objects and Powers
## **The Trust is established for the benefit of older people in the Parish of Sawbridgeworth with the object of improving their quality of life.**
As was predicted in my report last year Covid 19 has had an impact on our activities, however we have more or less returned to our normal programme of events and activities as follows:
- The Centre served a total of 4,156 delicious, nutritious and tasty meals during the year always abiding by the socially distanced criteria. This service is highly valued by our users and while we had to increase the cost per meal during the year all those recipients felt it was good value for money.
- Weekly activities included - Chair based Yoga; Pilates; Yoga; Bingo; Whist; Tea mornings Monday and Friday plus Hertswise, (Dementia support group, a much appreciated and needed facility for families and friends with early to mild dementia)
- Monthly activities covered – Shopping bus; Cinema; Quiz; Bereavement café and a visiting Chiropodist which is a much valued service for our users.
- External users include – Slimming World; Pilates; Sawbridgeworth History Society; Town Twinning; U3A Gardening Group and U3A Singing Group. Both these groups meet in the daytime and are open to our users to attend.
The plans we have had for the past year are still there and in the course of time we will enable them to be implemented. The Centre Manager had great ideas, one being a Summer Ball, all sadly brought to naught due to the Covid pandemic. The other ambition of the Trustees is to raise funds to extend the Centre in order to create two separate areas to accommodate more activities. However, these plans while delayed for the time being will eventually be realised due to the enthusiasm and hard work of the Centre Manager and the determination of the Board to further improve the facilities at the Centre for the benefit of the older people the Centre serves. The other major impact on the Centre as a consequence of the pandemic has been our income stream. However, we are pleased to report on support from local organisations and we are particularly delighted that the Town Mayor has chosen the Centre as one of the two charities he will be supporting throughout his mayoral year.
The Hailey Centre Report 2021/22
Page 1
The Board met on four occasions during the period covered by this report and has dealt with matters relating to the efficient running of the Centre including reviewing the health and safety policy, financial management arrangements, staffing and safeguarding issues and rates of pay. The Management Committee has not met due to the pandemic
as the membership is mostly composed of users, many of whom are in the shielded category group plus three Trustees. The Board is hopeful that the Management Committee will be reconstituted and enabled to meet once further relaxation of Covid measures have been eased.
The serving Trustees are:
|Councillors – Mrs. Angela Alder - Chairman )|
|---|
|Mr. John Burmicz ) four year terms until May 2023|
|Mrs. Pat Coysten
)|
|Mrs. Coysten resigned October 2021 replaced by Cllr. Greg Rattey|
|Community – Mr. Eric Buckmaster )|
|Mr. Colin Gill – Honorary Treasurer )|
|Mr. Ted Noakes
) three year terms until 2024|
|Mr. Adrian Robinson
)|
|Cllr. Greg Rattey was appointed Town representative|
|Mrs. Debbie Dyball was appointed in January as the Community|
|representative|
The Board is grateful to the Town Council for the grant towards the cost of utilities and to Hertfordshire County Council Social Services for its grant towards staffing costs and East Herts Council for the additional Covid related grant and the allocation of furlough monies from Government to pay staff during the closure periods..
The Board gratefully acknowledges the very generous donations during the year from relatives and friends who expressly remember the Centre often through collections made at Funerals and Thanksgiving for the lives of loved ones. Contributions from all sources of financial support are much appreciated and help to keep the running costs down and continue to keep the Centre a welcoming, attractive and vibrant place to visit for the older people of Sawbridgeworth. The Board is very aware of the pressure on local authorities and makes every effort to control expenses as well as raise funds for the benefit of the users of the Centre. The Board is fortunate in having an excellent Honorary Treasurer who keeps a tight control on expenditure.
I am pleased to report our continued good relationship with Sawbridgeworth Town Council officers which has in the recent past enabled the Centre to utilise the Council Chamber for some fund raising events. We look forward to renewing this arrangement once the pandemic has faded from our memory.
Some of our previous activities have had to be put on hold this year including our Annual Questionnaire of Users and the “Thank you lunch” for volunteers.
The Hailey Centre Report 2021/22
Page 2
The Board had agreed that major fund raising events should be run on the back of town centre activities. Unfortunately the Switching on of the Christmas lights in late November, always a big crowd event, was ruined by heavy rain thereby decimating the people supporting the event and consequent loss of an anticipated fund raising opportunity.
On the staff side there has been some changes of the catering staff with the Assistant Cook moving to become head Cook and a new Assistant recruited. We are blessed with a really enthusiastic Manager who has developed a well-honed and happy team due to the leadership qualities of the Manager. Our employees have the option to join the pension scheme if they wish and the Board is grateful for the expertise of our Honorary Treasurer, Mr. Colin Gill, who has ensured that we are legally compliant with a properly validated Pension Scheme for Centre employees. Unfortunately, due to the pandemic we had to make one member of staff redundant in May 2021 due to lack of activity and fall in income..
The Board wishes to acknowledge with grateful thanks the valuable contribution of the volunteers who give so much help and support to the Centre. The Board would also wish to place on record their thanks to the staff and especially to the Centre Manager who has provided a welcoming smile and a listening ear to our visitors and users during this particularly difficult couple of years when we have been open for business. It is also my very real pleasure to place on record my thanks to my fellow Trustees for their support and input through throughout the year.
Thank you
Angela Alder Chairman of the Board of Trustees April 2022
The Hailey Centre Report 2021/22
Page 3
Friends of The Halley Day Centre
Reglstered Charlty No . 1030820
Balance Sheet as at 31 March 2022
31 IA•rch
2022
31 March
2021
Gen6ral Re8èrve
Brought F¢)rward
Net Surplus l {0gficit)
84.373
11,623
70.444
13,929
Carrted Forward
95.996
84,373
Rewesentèd By:"
2&8
Cash at bank and in hand
Barclay5 Current A¢cryJnt
Bardays RasèNe
Bardays Savings Acc1x1
United Trust Depostt Aci%MIt
United Trust ReseNe Account
Cheques I Cash not yet banked
Pety Cash Float
7.136
15.OCM)
8.374
15.910
15.0
18,371
64.830
34.468
574
50
84,373
Receipts & Payments Account for the 12 months to 31 March 2022
12 lknto 12 IAth•lr+
3110Y11
27,187
Grants •Th1 ¢¢ntr*
HilrvJ Day Cerkn
31.
10.
1,765
49.102
IAwco18em
Totsl RK•lpl•
04.148
8ts71
152
1014
47.850
1728
1.667
Eqprn¢nt orKI
6.174
4.189
7,0
Talal
70219
Exem• of R•¢olpts ¢)vor PaymMts for th• porfod
11M3
13,929
1&408
16.011
8250
Grants
20.241
31.xo
1.CQO
70)
WIWBM
10,338
E•ilpm•)t
7,014
7.014
IP18
1.138
Gai
578
4,599
4,189
4.C61
47,8XI
IS70
Independent Examiner's Report to the Trustees of the Friends
of the Halley Day Centre (Registered Charity No 1030820)
This report on the accounts of the Friends of the Halley Day Centre ('the charity,) for the year
ended 31st March 2022, which comprise the attached Receipts and Payments Account,
Balance Sheet and related notes. This report is made solely to the Trustees in accordance
with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state
to the charity's Trustees those matters l am required to state to them in an Independent
Examiner's report and for no other purpose. To the fullest extent permitted by law, I do not
accept or assume responsibility to anyone other than the charity and the charity's Trustees for
my examination work.
Respective responsibilities of Trustees and Examiner
As the charity's Trustees you are responsible for the preparation of the accounts; you consider
that an audit is not required for this year under section 144 of the Charities Act 2011 (the
Charities Act) and that an independent examination is needed.
It is my responsibility to:
• examine the accounts (under Section 145 of the Charities Act)"
+ to follow the procedures laid down in the General Directions given by the Charity
Commissioners (under Section 145(5)(b) of the Charities Act)" and
• to state whether particular matters have come to my attention.
Basis of Independent Examinerfs report
My examination was carried out in accordance with the General Directions given by the Charity
Commissioners. That examination includes a review of the accounting records kept by the
charity and a comparison of the accounts with those records. It also includes considering any
unusual items or disclosures in the accounts and seeking explanations from you as Trustees
concerning any such matters. The procedures undertaken do not provide all the eviden that
would be required in an audit, and consequently no opinion is given as to whether the
accounts present a 'true and fairf view and the report is limited to those matters set out in the
statement below.
Independent Examinerfs statement
In connection with my examination, no matter has come to my attention:
which gives me reasonable cause to believe that in any material respect the requirements
to keep accounting records in accordan with Section 130 of the Charities Act; and
to prepare accounts which accord with the accounting records and comply with the
requirements of the Act
have not been met. or
2. to which, in my opinion, attention should be drawn in order to enable a proper
understanding of the accounts to be reached.
D L A Sheppard BA (Hons), FCA
21 Avenue Road
Bishop's Stortford
Hertfordshire
CM23 5NT
7th July 2022