Stone Cross Independent Pre-School Annual General Meeting 9:30am Wednesday 23[rd] June 2021 Stone Cross Memorial Hall.
Committee Present:
Gaye Nethercot (Chair), Zoe Philipson (Treasurer), Nicola Jenden (Secretary), Lynsey Graham, Kerry Mepham, Lizzie Harmer.
Committee apologies: None.
Open Meeting:
Welcome everyone to the Stone Cross Independent Pre-School Annual General Meeting and thank you all for coming. It is great to see our parents and carers here today and to know that we have over 10% in attendance as required.
Just to introduce ourselves, my name is Gaye Nethercot, the Chairperson, beside me is Zoe Philipson our Treasurer and Nicola Jenden our Secretary. So that you are aware, this AGM covers two school years 1[st] September 2018 through to 31[st] August 2020.
Minutes:
Can we please agree that the minutes for the AGM held on Wednesday 12[th] June 2019 and that they are an accurate record and representation?
Please would somebody propose and second that the minutes are an accurate record of last year’s AGM.
The 2019 AGM minutes were proposed as being a true representation of the meeting by Nicola Jenden and seconded by Zoe Philipson.
Matters Arising:
Just to note that we applied for extension of submissions of the Annual Charity Return last June 2020 which was granted due to the Covid 19 pandemic. Therefore we are covering two school years in this AGM.
Chair Report:
Staff Changes
Nursery Unit - In February 2019 Pre-School Assistant Claire Fox joined. Christina Maryan resigned in September 2019 and in October 2019 Kelly Regan joined.
Memorial Hall – In September 2018 Pre-School Assistant Jenna Williams joined and November 2018 Kerry Noble joined. In January 2019 Charlotte France, Deputy Supervisor resigned. We employed Lizzie Axell as Deputy Supervisor in April 2019.
Bank Team – Baljinder Mason joined in April 2019 and left in April 2020. Eden Noble joined in May 2019. Suzanne Ray and Angela Verrall left in April 2020.
Committee Changes
The AGM was held in June 2019 with the re-election of the Committee and continued the following school year with existing members with exception of Nicki Valentine and Sophie Pitt.
School Year September 2018 to August 2019
On 21 November 2018 our Memorial Hall site was inspected by Ofsted and the provision was rated as Good in all areas with Outstanding in Personal development, behaviour and welfare. Key person meetings were held throughout the year with a good response. An Open Day was held in March at the Nursery Unit with a good attendance. Charity event days included Children in Need, Sports Relief and Race for Life.
Other events held included Cyril Squirrel, the Christmas Nativities, Christmas Fayre, Christmas Parties, World Book Day, Sports Day, Teddy Bears Picnic and the End of Year Parties.
Various Educational Trips held during the year included visits to Hampden Park, Blackberry Farm, Sharnfold Farm, Eastbourne Beach, Knockhatch Adventure Park, Drusilla’s and local trips to the park and Stone Cross Windmill.
These trips and events were attended well and enjoyed by all. Thank you to everyone for all their help throughout the year with these events.
School Year September 2019 to August 2020
Due to Covid 19 the pre-school year was very different, trips and events were not carried out as in previous years.
Visit to Hampden Park went ahead in October 2019. Fundraising events included Cyril Squirrel and the Christmas Nativities.
Thank you to all Parents, Staff and Committee for all your support during these unprecedented times.
Staff Training
As always the staff undertook a huge amount of training during the year, both in and out of the usual working hours. Due to the pandemic the face to face training events were cancelled and only essential training continued and were moved online so a big thank you to the staff for adapting and this continued commitment to the pre-school and children.
-
All staff at both sites are up to date with Child Protection, Paediatric First Aid, Manual Handling, Food Safety and Anaphylaxis Training.
-
Sharon Griffiths, Jackie Kitts, Sharon Gavigan and Lizzie Axell attended all EYFS Network meetings and Inclusion Support groups that were held throughout the year.
-
Sharon Griffiths, Jackie Kitts and Tracy Saunders completed Early Years Health & Safety in the Workplace.
Treasurer Report:
A full summary of the Pre-Schools financial situation can be seen on the audit of our accounts. These have been prepared for us by Watson Associates.
Fundraising activities continue to be a major source of income for the Pre-School and we thank all of you for your continued support with this.
We attempt to try and carry out at least one fundraising event per half term but of course these have not been carried out as frequently the last school year. Successful events carried out during the years included Cyril Squirrel, Xmas Fayre and Nativities. After expenses the school year ending August 2019 total raised was £1426.86 and August 2020 £744.85.
Admissions:
Both school years finished at the Hall and Unit with available session filled.
The Unit Open Day was held in April 2019 which proved successful and together with existing children at the Memorial Hall and new names from the waiting lists, we managed to fill spaces for the 2019/2020 school year.
For the Hall admissions were taken on an individual visit basis rather than an Open Afternoon
This event could not run in Spring 2020 however spaces were filled and attendance was based on the guidance provided through the lockdown.
The number of enquiries have continued to increase throughout the year for the next school year.
Election of the New Committee:
All current committee members must formally stand down.
The pre-school committee must have a minimum of 5 members and a maximum of 12 members with a further 3 co-opted members if required. Three of the members are officer posts which are Chair, Treasurer and Secretary.
Nominations of members which are now formally elected are:
| Position | Nominee |
|---|---|
| Chair |
Gaye Nethercot |
| Treasurer |
Kerry Mepham |
| Secretary |
Lynsey Graham |
| Member |
Lizzie Harmer |
| Member |
Kelly McQuillan |
| Member |
Amie Beard |
| Member |
Hayley Edwards |
Sharon Griffiths & Sharon Gavigan (the current supervisors) sit on the committee in an advisory capacity.
Any Other Business: Lizzie Harmer brought up the subject of any possible movement of opening times at the Hall. LH said that it is hard to juggle with the children around the current opening hours and knows that other parents would be the same.
Gaye Nethercot advises that we are restricted at the Hall due to other Hall users and from memory there is only one afternoon possibly free to be able to extend.
Date of next AGM : Before end of June 2022 Meeting Closed at: 9.50am
REGISTERED CHARITY NUMBER: 1030338
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020
FOR
STONE CROSS INDEPENDENT PRE-SCHOOL
Watson Associates 30 - 34 North Street Hailsham East Sussex BN27 1DW
STONE CROSS INDEPENDENT PRE-SCHOOL
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 2 |
| Independent Examiner's Report | 3 | ||
| Statement of Financial Activities | 4 | ||
| Balance Sheet | 5 | ||
| Notes to the Financial Statements | 6 | to | 10 |
| Detailed Statement of Financial Activities | 11 |
STONE CROSS INDEPENDENT PRE-SCHOOL
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2020
The trustees present their report with the financial statements of the charity for the year ended 31 August 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1030338
Principal address
Memorial Hall Dittons Road Pevensey East Sussex BN24 5ET
Trustees
Mrs N Jenden Mrs Z Philipson Ms G Nethercot L Graham K Mepham N Valentine S Pitt E Evans
Independent Examiner
Watsons Associates Watson Associates 30 - 34 North Street Hailsham East Sussex BN27 1DW
STATEMENT OF TRUSTEES' RESPONSIBILITIES
The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charity SORP;
-
make judgements and estimates that are reasonable and prudent;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Page 1
STONE CROSS INDEPENDENT PRE-SCHOOL
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2020
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
................................................................. Trustee
Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF STONE CROSS INDEPENDENT PRE-SCHOOL
Independent examiner's report to the trustees of Stone Cross Independent Pre-School
I report to the charity trustees on my examination of the accounts of Stone Cross Independent Pre-School (the Trust) for the year ended 31 August 2020.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Watsons Associates Watson Associates 30 - 34 North Street Hailsham East Sussex BN27 1DW
Date: .............................................
Page 3
STONE CROSS INDEPENDENT PRE-SCHOOL
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2020
| 2020 Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 153,784 Other trading activities 2 745 Investment income 3 78 Total 154,607 EXPENDITURE ON Raising funds 4 390 Charitable activities Charitable Activities 154,478 Other 16,416 Total 171,284 NET INCOME/(EXPENDITURE) (16,677) RECONCILIATION OF FUNDS Total funds brought forward 94,682 TOTAL FUNDS CARRIED FORWARD 78,005 |
2019 Total funds £ 161,520 1,427 100 163,047 (14,946) 152,601 32,069 169,724 (6,677) 101,359 94,682 |
|---|---|
The notes form part of these financial statements
STONE CROSS INDEPENDENT PRE-SCHOOL
BALANCE SHEET 31 AUGUST 2020
| 2020 Unrestricted fund Notes £ FIXED ASSETS Tangible assets 8 1,095 CURRENT ASSETS Stocks 9 825 Debtors 10 2,202 Cash at bank 75,727 78,754 CREDITORS Amounts falling due within one year 11 (1,844) NET CURRENT ASSETS 76,910 TOTAL ASSETS LESS CURRENT LIABILITIES 78,005 NET ASSETS 78,005 FUNDS 12 Unrestricted funds 78,005 TOTAL FUNDS 78,005 |
2019 Total funds £ 1,460 650 1,828 92,886 95,364 (2,142) 93,222 94,682 94,682 94,682 94,682 |
|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. Trustee
The notes form part of these financial statements
STONE CROSS INDEPENDENT PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings
- 25% on reducing balance
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Hire purchase and leasing commitments
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
Pension costs and other post-retirement benefits
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
Page 6
continued...
STONE CROSS INDEPENDENT PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2020
| 2. OTHER TRADING ACTIVITIES Fundraising events 3. INVESTMENT INCOME Deposit account interest 4. RAISING FUNDS Raising donations and legacies Support costs |
2020 2019 £ £ 745 1,427 2020 2019 £ £ 78 100 2020 2019 £ £ 390 (14,946) |
|---|---|
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 August 2020 nor for the year ended 31 August 2019.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 August 2020 nor for the year ended 31 August 2019.
6. STAFF COSTS
The average monthly number of employees during the year was as follows:
| Total employees No employees received emoluments in excess of £60,000. 7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES INCOME AND ENDOWMENTS FROM Donations and legacies Other trading activities Investment income Total EXPENDITURE ON Raising funds Charitable activities Charitable Activities Other Total Page 7 |
2020 2019 13 13 Unrestricted fund £ 161,520 1,427 100 163,047 (14,946) 152,601 32,069 169,724 continued... |
|---|---|
STONE CROSS INDEPENDENT PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2020
| 7. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | |
|---|---|---|---|---|
| Unrestricted | ||||
| fund | ||||
| £ | ||||
| NET INCOME/(EXPENDITURE) | (6,677) | |||
| RECONCILIATION OF FUNDS | ||||
| Total funds brought forward | 101,359 | |||
| TOTAL FUNDS CARRIED FORWARD | 94,682 | |||
| 8. | TANGIBLE FIXED ASSETS | |||
| Fixtures | ||||
| and | ||||
| fittings | ||||
| £ | ||||
| COST | ||||
| At 1 September 2019 and | ||||
| 31 August 2020 | 4,299 | |||
| DEPRECIATION | ||||
| At 1 September 2019 | 2,839 | |||
| Charge for year | 365 | |||
| At 31 August 2020 | 3,204 | |||
| NET BOOK VALUE | ||||
| At 31 August 2020 | 1,095 | |||
| At 31 August 2019 | 1,460 | |||
| 9. | STOCKS | |||
| 2020 | 2019 | |||
| £ | £ | |||
| Stocks | 825 | 650 | ||
| 10. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
| 2020 | 2019 | |||
| £ | £ | |||
| Trade debtors | 705 | 913 | ||
| Other debtors | 998 | 428 | ||
| Prepayments | 499 | 487 | ||
| 2,202 | 1,828 |
Page 8
continued...
STONE CROSS INDEPENDENT PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2020
11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Trade creditors Taxation and social security Other creditors 12. MOVEMENT IN FUNDS At 1.9.19 £ Unrestricted funds General fund 94,682 TOTAL FUNDS 94,682 Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 154,607 TOTAL FUNDS 154,607 Comparatives for movement in funds At 1.9.18 £ Unrestricted funds General fund 101,359 TOTAL FUNDS 101,359 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 163,047 TOTAL FUNDS 163,047 |
2020 2019 £ £ 209 680 1,245 1,072 390 390 1,844 2,142 Net movement At in funds 31.8.20 £ £ (16,677) 78,005 (16,677) 78,005 Resources Movement expended in funds £ £ (171,284) (16,677) (171,284) (16,677) Net movement At in funds 31.8.19 £ £ (6,677) 94,682 (6,677) 94,682 Resources Movement expended in funds £ £ (169,724) (6,677) (169,724) (6,677) |
|---|---|
Page 9
continued...
STONE CROSS INDEPENDENT PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2020
12. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Net movement At 1.9.18 in funds £ £ Unrestricted funds General fund 101,359 (23,354) TOTAL FUNDS 101,359 (23,354) |
At 31.8.20 £ 78,005 |
|---|---|
| 78,005 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Incoming resources £ 317,654 317,654 |
Resources Movement expended in funds £ £ (341,008) (23,354) (341,008) (23,354) |
|---|---|---|
13. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 August 2020.
Page 10
STONE CROSS INDEPENDENT PRE-SCHOOL
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2020
| INCOME AND ENDOWMENTS Donations and legacies Grants Fees Other trading activities Fundraising events Investment income Deposit account interest Total incoming resources EXPENDITURE Charitable activities Wages Pensions Hire of plant and machinery Rent Repairs and Renewals Insurance Cooking Equipment Uniforms Staff Training Cleaning Depreciation of tangible fixed assets Other Telephone Advertising Sundries Bookkeeping Support costs Governance costs Accountancy Total resources expended Net expenditure |
2020 £ 136,159 17,625 153,784 745 78 154,607 123,908 2,428 528 12,189 8,850 1,433 - 1,595 1,280 355 1,547 365 154,478 1,064 146 230 14,976 16,416 390 171,284 (16,677) |
2019 £ 132,095 29,425 161,520 1,427 100 163,047 117,357 2,157 528 15,122 6,433 1,470 1,081 4,239 1,443 1,035 1,249 487 152,601 930 362 465 14,976 16,733 390 169,724 (6,677) |
|---|---|---|
This page does not form part of the statutory financial statements
Page 11
REGISTERED CHARITY NUMBER: 1030338
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020
FOR
STONE CROSS INDEPENDENT PRE-SCHOOL
Watson Associates 30 - 34 North Street Hailsham East Sussex BN27 1DW
STONE CROSS INDEPENDENT PRE-SCHOOL
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 2 |
| Independent Examiner's Report | 3 | ||
| Statement of Financial Activities | 4 | ||
| Balance Sheet | 5 | ||
| Notes to the Financial Statements | 6 | to | 10 |
| Detailed Statement of Financial Activities | 11 |
STONE CROSS INDEPENDENT PRE-SCHOOL
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2020
The trustees present their report with the financial statements of the charity for the year ended 31 August 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1030338
Principal address
Memorial Hall Dittons Road Pevensey East Sussex BN24 5ET
Trustees
Mrs N Jenden Mrs Z Philipson Ms G Nethercot L Graham K Mepham N Valentine S Pitt E Evans
Independent Examiner
Watsons Associates Watson Associates 30 - 34 North Street Hailsham East Sussex BN27 1DW
STATEMENT OF TRUSTEES' RESPONSIBILITIES
The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charity SORP;
-
make judgements and estimates that are reasonable and prudent;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Page 1
STONE CROSS INDEPENDENT PRE-SCHOOL
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2020
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
................................................................. Trustee
Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF STONE CROSS INDEPENDENT PRE-SCHOOL
Independent examiner's report to the trustees of Stone Cross Independent Pre-School
I report to the charity trustees on my examination of the accounts of Stone Cross Independent Pre-School (the Trust) for the year ended 31 August 2020.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Watsons Associates Watson Associates 30 - 34 North Street Hailsham East Sussex BN27 1DW
Date: .............................................
Page 3
STONE CROSS INDEPENDENT PRE-SCHOOL
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2020
| 2020 Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 153,784 Other trading activities 2 745 Investment income 3 78 Total 154,607 EXPENDITURE ON Raising funds 4 390 Charitable activities Charitable Activities 154,478 Other 16,416 Total 171,284 NET INCOME/(EXPENDITURE) (16,677) RECONCILIATION OF FUNDS Total funds brought forward 94,682 TOTAL FUNDS CARRIED FORWARD 78,005 |
2019 Total funds £ 161,520 1,427 100 163,047 (14,946) 152,601 32,069 169,724 (6,677) 101,359 94,682 |
|---|---|
The notes form part of these financial statements
STONE CROSS INDEPENDENT PRE-SCHOOL
BALANCE SHEET 31 AUGUST 2020
| 2020 Unrestricted fund Notes £ FIXED ASSETS Tangible assets 8 1,095 CURRENT ASSETS Stocks 9 825 Debtors 10 2,202 Cash at bank 75,727 78,754 CREDITORS Amounts falling due within one year 11 (1,844) NET CURRENT ASSETS 76,910 TOTAL ASSETS LESS CURRENT LIABILITIES 78,005 NET ASSETS 78,005 FUNDS 12 Unrestricted funds 78,005 TOTAL FUNDS 78,005 |
2019 Total funds £ 1,460 650 1,828 92,886 95,364 (2,142) 93,222 94,682 94,682 94,682 94,682 |
|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. Trustee
The notes form part of these financial statements
STONE CROSS INDEPENDENT PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings
- 25% on reducing balance
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Hire purchase and leasing commitments
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
Pension costs and other post-retirement benefits
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
Page 6
continued...
STONE CROSS INDEPENDENT PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2020
| 2. OTHER TRADING ACTIVITIES Fundraising events 3. INVESTMENT INCOME Deposit account interest 4. RAISING FUNDS Raising donations and legacies Support costs |
2020 2019 £ £ 745 1,427 2020 2019 £ £ 78 100 2020 2019 £ £ 390 (14,946) |
|---|---|
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 August 2020 nor for the year ended 31 August 2019.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 August 2020 nor for the year ended 31 August 2019.
6. STAFF COSTS
The average monthly number of employees during the year was as follows:
| Total employees No employees received emoluments in excess of £60,000. 7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES INCOME AND ENDOWMENTS FROM Donations and legacies Other trading activities Investment income Total EXPENDITURE ON Raising funds Charitable activities Charitable Activities Other Total Page 7 |
2020 2019 13 13 Unrestricted fund £ 161,520 1,427 100 163,047 (14,946) 152,601 32,069 169,724 continued... |
|---|---|
STONE CROSS INDEPENDENT PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2020
| 7. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | |
|---|---|---|---|---|
| Unrestricted | ||||
| fund | ||||
| £ | ||||
| NET INCOME/(EXPENDITURE) | (6,677) | |||
| RECONCILIATION OF FUNDS | ||||
| Total funds brought forward | 101,359 | |||
| TOTAL FUNDS CARRIED FORWARD | 94,682 | |||
| 8. | TANGIBLE FIXED ASSETS | |||
| Fixtures | ||||
| and | ||||
| fittings | ||||
| £ | ||||
| COST | ||||
| At 1 September 2019 and | ||||
| 31 August 2020 | 4,299 | |||
| DEPRECIATION | ||||
| At 1 September 2019 | 2,839 | |||
| Charge for year | 365 | |||
| At 31 August 2020 | 3,204 | |||
| NET BOOK VALUE | ||||
| At 31 August 2020 | 1,095 | |||
| At 31 August 2019 | 1,460 | |||
| 9. | STOCKS | |||
| 2020 | 2019 | |||
| £ | £ | |||
| Stocks | 825 | 650 | ||
| 10. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
| 2020 | 2019 | |||
| £ | £ | |||
| Trade debtors | 705 | 913 | ||
| Other debtors | 998 | 428 | ||
| Prepayments | 499 | 487 | ||
| 2,202 | 1,828 |
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continued...
STONE CROSS INDEPENDENT PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2020
11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Trade creditors Taxation and social security Other creditors 12. MOVEMENT IN FUNDS At 1.9.19 £ Unrestricted funds General fund 94,682 TOTAL FUNDS 94,682 Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 154,607 TOTAL FUNDS 154,607 Comparatives for movement in funds At 1.9.18 £ Unrestricted funds General fund 101,359 TOTAL FUNDS 101,359 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 163,047 TOTAL FUNDS 163,047 |
2020 2019 £ £ 209 680 1,245 1,072 390 390 1,844 2,142 Net movement At in funds 31.8.20 £ £ (16,677) 78,005 (16,677) 78,005 Resources Movement expended in funds £ £ (171,284) (16,677) (171,284) (16,677) Net movement At in funds 31.8.19 £ £ (6,677) 94,682 (6,677) 94,682 Resources Movement expended in funds £ £ (169,724) (6,677) (169,724) (6,677) |
|---|---|
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continued...
STONE CROSS INDEPENDENT PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2020
12. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Net movement At 1.9.18 in funds £ £ Unrestricted funds General fund 101,359 (23,354) TOTAL FUNDS 101,359 (23,354) |
At 31.8.20 £ 78,005 |
|---|---|
| 78,005 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Incoming resources £ 317,654 317,654 |
Resources Movement expended in funds £ £ (341,008) (23,354) (341,008) (23,354) |
|---|---|---|
13. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 August 2020.
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STONE CROSS INDEPENDENT PRE-SCHOOL
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2020
| INCOME AND ENDOWMENTS Donations and legacies Grants Fees Other trading activities Fundraising events Investment income Deposit account interest Total incoming resources EXPENDITURE Charitable activities Wages Pensions Hire of plant and machinery Rent Repairs and Renewals Insurance Cooking Equipment Uniforms Staff Training Cleaning Depreciation of tangible fixed assets Other Telephone Advertising Sundries Bookkeeping Support costs Governance costs Accountancy Total resources expended Net expenditure |
2020 £ 136,159 17,625 153,784 745 78 154,607 123,908 2,428 528 12,189 8,850 1,433 - 1,595 1,280 355 1,547 365 154,478 1,064 146 230 14,976 16,416 390 171,284 (16,677) |
2019 £ 132,095 29,425 161,520 1,427 100 163,047 117,357 2,157 528 15,122 6,433 1,470 1,081 4,239 1,443 1,035 1,249 487 152,601 930 362 465 14,976 16,733 390 169,724 (6,677) |
|---|---|---|
This page does not form part of the statutory financial statements
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