## **Stone Cross Independent Pre-School Annual General Meeting 9:30am Wednesday 23[rd] June 2021 Stone Cross Memorial Hall.** ## **Committee Present:** Gaye Nethercot (Chair), Zoe Philipson (Treasurer), Nicola Jenden (Secretary), Lynsey Graham, Kerry Mepham, Lizzie Harmer. ## **Committee apologies: None.** ## **Open Meeting:** Welcome everyone to the Stone Cross Independent Pre-School Annual General Meeting and thank you all for coming. It is great to see our parents and carers here today and to know that we have over 10% in attendance as required. Just to introduce ourselves, my name is Gaye Nethercot, the Chairperson, beside me is Zoe Philipson our Treasurer and Nicola Jenden our Secretary. So that you are aware, this AGM covers two school years 1[st] September 2018 through to 31[st] August 2020. ## **Minutes:** Can we please agree that the minutes for the AGM held on Wednesday 12[th] June 2019 and that they are an accurate record and representation? Please would somebody propose and second that the minutes are an accurate record of last year’s AGM. The 2019 AGM minutes were proposed as being a true representation of the meeting by Nicola Jenden and seconded by Zoe Philipson. ## **Matters Arising:** Just to note that we applied for extension of submissions of the Annual Charity Return last June 2020 which was granted due to the Covid 19 pandemic. Therefore we are covering two school years in this AGM. ## **Chair Report:** ## **Staff Changes** Nursery Unit - In February 2019 Pre-School Assistant Claire Fox joined. Christina Maryan resigned in September 2019 and in October 2019 Kelly Regan joined. Memorial Hall – In September 2018 Pre-School Assistant Jenna Williams joined and November 2018 Kerry Noble joined. In January 2019 Charlotte France, Deputy Supervisor resigned. We employed Lizzie Axell as Deputy Supervisor in April 2019. Bank Team – Baljinder Mason joined in April 2019 and left in April 2020. Eden Noble joined in May 2019. Suzanne Ray and Angela Verrall left in April 2020. ## **Committee Changes** The AGM was held in June 2019 with the re-election of the Committee and continued the following school year with existing members with exception of Nicki Valentine and Sophie Pitt. ## **School Year September 2018 to August 2019** On 21 November 2018 our Memorial Hall site was inspected by Ofsted and the provision was rated as Good in all areas with Outstanding in Personal development, behaviour and welfare. Key person meetings were held throughout the year with a good response. An Open Day was held in March at the Nursery Unit with a good attendance. Charity event days included Children in Need, Sports Relief and Race for Life. Other events held included Cyril Squirrel, the Christmas Nativities, Christmas Fayre, Christmas Parties, World Book Day, Sports Day, Teddy Bears Picnic and the End of Year Parties. Various Educational Trips held during the year included visits to Hampden Park, Blackberry Farm, Sharnfold Farm, Eastbourne Beach, Knockhatch Adventure Park, Drusilla’s and local trips to the park and Stone Cross Windmill. These trips and events were attended well and enjoyed by all. Thank you to everyone for all their help throughout the year with these events. ## **School Year September 2019 to August 2020** Due to Covid 19 the pre-school year was very different, trips and events were not carried out as in previous years. Visit to Hampden Park went ahead in October 2019. Fundraising events included Cyril Squirrel and the Christmas Nativities. Thank you to all Parents, Staff and Committee for all your support during these unprecedented times. ## **Staff Training** As always the staff undertook a huge amount of training during the year, both in and out of the usual working hours. Due to the pandemic the face to face training events were cancelled and only essential training continued and were moved online so a big thank you to the staff for adapting and this continued commitment to the pre-school and children. - All staff at both sites are up to date with Child Protection, Paediatric First Aid, Manual Handling, Food Safety and Anaphylaxis Training. - Sharon Griffiths, Jackie Kitts, Sharon Gavigan and Lizzie Axell attended all EYFS Network meetings and Inclusion Support groups that were held throughout the year. - Sharon Griffiths, Jackie Kitts and Tracy Saunders completed Early Years Health & Safety in the Workplace. ## **Treasurer Report:** A full summary of the Pre-Schools financial situation can be seen on the audit of our accounts. These have been prepared for us by Watson Associates. Fundraising activities continue to be a major source of income for the Pre-School and we thank all of you for your continued support with this. We attempt to try and carry out at least one fundraising event per half term but of course these have not been carried out as frequently the last school year. Successful events carried out during the years included Cyril Squirrel, Xmas Fayre and Nativities. After expenses the school year ending August 2019 total raised was £1426.86 and August 2020 £744.85. ## **Admissions:** Both school years finished at the Hall and Unit with available session filled. The Unit Open Day was held in April 2019 which proved successful and together with existing children at the Memorial Hall and new names from the waiting lists, we managed to fill spaces for the 2019/2020 school year. For the Hall admissions were taken on an individual visit basis rather than an Open Afternoon This event could not run in Spring 2020 however spaces were filled and attendance was based on the guidance provided through the lockdown. The number of enquiries have continued to increase throughout the year for the next school year. ## **Election of the New Committee:** All current committee members must formally stand down. The pre-school committee must have a minimum of 5 members and a maximum of 12 members with a further 3 co-opted members if required. Three of the members are officer posts which are Chair, Treasurer and Secretary. Nominations of members which are now formally elected are: |**Position**|**Nominee**| |---|---| |Chair
|**Gaye Nethercot**| |Treasurer
|**Kerry Mepham**| |Secretary
|**Lynsey Graham**| |Member
|**Lizzie Harmer**| |Member
|**Kelly McQuillan**| |Member
|**Amie Beard**| |Member
|**Hayley Edwards**| Sharon Griffiths & Sharon Gavigan (the current supervisors) sit on the committee in an advisory capacity. **Any Other Business:** Lizzie Harmer brought up the subject of any possible movement of opening times at the Hall. LH said that it is hard to juggle with the children around the current opening hours and knows that other parents would be the same. Gaye Nethercot advises that we are restricted at the Hall due to other Hall users and from memory there is only one afternoon possibly free to be able to extend. **Date of next AGM** : Before end of June 2022 **Meeting Closed at: 9.50am** **REGISTERED CHARITY NUMBER: 1030338** ## **REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020** ## **FOR** **STONE CROSS INDEPENDENT PRE-SCHOOL** Watson Associates 30 - 34 North Street Hailsham East Sussex BN27 1DW **STONE CROSS INDEPENDENT PRE-SCHOOL** ## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020** |||**Page**|| |---|---|---|---| |**Report of the Trustees**|1|to|2| |**Independent Examiner's Report**||3|| |**Statement of Financial Activities**||4|| |**Balance Sheet**||5|| |**Notes to the Financial Statements**|6|to|10| |**Detailed Statement of Financial Activities**||11|| **STONE CROSS INDEPENDENT PRE-SCHOOL** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2020** The trustees present their report with the financial statements of the charity for the year ended 31 August 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). ## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document** The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number** 1030338 ## **Principal address** Memorial Hall Dittons Road Pevensey East Sussex BN24 5ET ## **Trustees** Mrs N Jenden Mrs Z Philipson Ms G Nethercot L Graham K Mepham N Valentine S Pitt E Evans ## **Independent Examiner** Watsons Associates Watson Associates 30 - 34 North Street Hailsham East Sussex BN27 1DW ## **STATEMENT OF TRUSTEES' RESPONSIBILITIES** The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to - select suitable accounting policies and then apply them consistently; - observe the methods and principles in the Charity SORP; - make judgements and estimates that are reasonable and prudent; - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Page 1 **STONE CROSS INDEPENDENT PRE-SCHOOL** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2020** Approved by order of the board of trustees on ............................................. and signed on its behalf by: ................................................................. Trustee Page 2 ## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF STONE CROSS INDEPENDENT PRE-SCHOOL** ## **Independent examiner's report to the trustees of Stone Cross Independent Pre-School** I report to the charity trustees on my examination of the accounts of Stone Cross Independent Pre-School (the Trust) for the year ended 31 August 2020. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Watsons Associates Watson Associates 30 - 34 North Street Hailsham East Sussex BN27 1DW Date: ............................................. Page 3 ## **STONE CROSS INDEPENDENT PRE-SCHOOL** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2020** |2020
Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
153,784
Other trading activities
2
745
Investment income
3
78
**Total**
154,607
**EXPENDITURE ON**
Raising funds
4
390
**Charitable activities**
Charitable Activities
154,478
Other
16,416
**Total**
171,284
**NET INCOME/(EXPENDITURE)**
(16,677)
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
94,682
**TOTAL FUNDS CARRIED FORWARD**
78,005|2019
Total
funds
£
161,520
1,427
100
163,047
(14,946)
152,601
32,069
169,724
(6,677)
101,359
94,682| |---|---| The notes form part of these financial statements ## **STONE CROSS INDEPENDENT PRE-SCHOOL** ## **BALANCE SHEET 31 AUGUST 2020** |2020
Unrestricted
fund
Notes
£
**FIXED ASSETS**
Tangible assets
8
1,095
**CURRENT ASSETS**
Stocks
9
825
Debtors
10
2,202
Cash at bank
75,727
78,754
**CREDITORS**
Amounts falling due within one year
11
(1,844)
**NET CURRENT ASSETS**
76,910
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
78,005
**NET ASSETS**
78,005
**FUNDS**
12
Unrestricted funds
78,005
**TOTAL FUNDS**
78,005|2019
Total
funds
£
1,460
650
1,828
92,886
95,364
(2,142)
93,222
94,682
94,682
94,682
94,682| |---|---| The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by: ............................................. Trustee The notes form part of these financial statements **STONE CROSS INDEPENDENT PRE-SCHOOL** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020** ## **1. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Fixtures and fittings - 25% on reducing balance ## **Stocks** Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items. ## **Taxation** The charity is exempt from tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **Hire purchase and leasing commitments** Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease. ## **Pension costs and other post-retirement benefits** The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. Page 6 continued... **STONE CROSS INDEPENDENT PRE-SCHOOL** ## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2020** |**2.**
**OTHER TRADING ACTIVITIES**
Fundraising events
**3.**
**INVESTMENT INCOME**
Deposit account interest
**4.**
**RAISING FUNDS**
**Raising donations and legacies**
Support costs|2020
2019
£
£
745
1,427
2020
2019
£
£
78
100
2020
2019
£
£
390
(14,946)| |---|---| ## **5. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31 August 2020 nor for the year ended 31 August 2019. ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 31 August 2020 nor for the year ended 31 August 2019. ## **6. STAFF COSTS** The average monthly number of employees during the year was as follows: |Total employees
No employees received emoluments in excess of £60,000.
**7.**
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
Other trading activities
Investment income
**Total**
**EXPENDITURE ON**
Raising funds
**Charitable activities**
Charitable Activities
Other
**Total**
Page 7|2020
2019
13
13
Unrestricted
fund
£
161,520
1,427
100
163,047
(14,946)
152,601
32,069
169,724
continued...| |---|---| **STONE CROSS INDEPENDENT PRE-SCHOOL** ## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2020** |**7.**|**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**|**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**|**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**|| |---|---|---|---|---| |||||Unrestricted| |||||fund| |||||£| ||**NET INCOME/(EXPENDITURE)**|||(6,677)| ||**RECONCILIATION OF FUNDS**|||| ||**Total funds brought forward**|||101,359| ||**TOTAL FUNDS CARRIED FORWARD**|||94,682| |**8.**|**TANGIBLE FIXED ASSETS**|||| |||||Fixtures| |||||and| |||||fittings| |||||£| ||**COST**|||| ||At 1 September 2019 and|||| ||31 August 2020|||4,299| ||**DEPRECIATION**|||| ||At 1 September 2019|||2,839| ||Charge for year|||365| ||At 31 August 2020|||3,204| ||**NET BOOK VALUE**|||| ||At 31 August 2020|||1,095| ||At 31 August 2019|||1,460| |**9.**|**STOCKS**|||| |||2020||2019| |||£||£| ||Stocks||825|650| |**10.**|**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**|||| |||2020||2019| |||£||£| ||Trade debtors|705||913| ||Other debtors|998||428| ||Prepayments|499||487| |||2,202||1,828| Page 8 continued... **STONE CROSS INDEPENDENT PRE-SCHOOL** ## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2020** ## **11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR** |Trade creditors
Taxation and social security
Other creditors
**12.**
**MOVEMENT IN FUNDS**
At 1.9.19
£
**Unrestricted funds**
General fund
94,682
**TOTAL FUNDS**
94,682
Net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
154,607
**TOTAL FUNDS**
154,607
**Comparatives for movement in funds**
At 1.9.18
£
**Unrestricted funds**
General fund
101,359
**TOTAL FUNDS**
101,359
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
163,047
**TOTAL FUNDS**
163,047|2020
2019
£
£
209
680
1,245
1,072
390
390
1,844
2,142
Net
movement
At
in funds
31.8.20
£
£
(16,677)
78,005
(16,677)
78,005
Resources
Movement
expended
in funds
£
£
(171,284)
(16,677)
(171,284)
(16,677)
Net
movement
At
in funds
31.8.19
£
£
(6,677)
94,682
(6,677)
94,682
Resources
Movement
expended
in funds
£
£
(169,724)
(6,677)
(169,724)
(6,677)| |---|---| Page 9 continued... **STONE CROSS INDEPENDENT PRE-SCHOOL** ## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2020** ## **12. MOVEMENT IN FUNDS - continued** A current year 12 months and prior year 12 months combined position is as follows: |Net
movement
At 1.9.18
in funds
£
£
**Unrestricted funds**
General fund
101,359
(23,354)
**TOTAL FUNDS**
101,359
(23,354)|At
31.8.20
£
78,005| |---|---| ||78,005| A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: |**Unrestricted funds**
General fund
**TOTAL FUNDS**|Incoming
resources
£
317,654
317,654|Resources
Movement
expended
in funds
£
£
(341,008)
(23,354)
(341,008)
(23,354)| |---|---|---| ## **13. RELATED PARTY DISCLOSURES** There were no related party transactions for the year ended 31 August 2020. Page 10 **STONE CROSS INDEPENDENT PRE-SCHOOL** ## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2020** |**INCOME AND ENDOWMENTS**
**Donations and legacies**
Grants
Fees
**Other trading activities**
Fundraising events
**Investment income**
Deposit account interest
**Total incoming resources**
**EXPENDITURE**
**Charitable activities**
Wages
Pensions
Hire of plant and machinery
Rent
Repairs and Renewals
Insurance
Cooking
Equipment
Uniforms
Staff Training
Cleaning
Depreciation of tangible fixed assets
**Other**
Telephone
Advertising
Sundries
Bookkeeping
**Support costs**
**Governance costs**
Accountancy
Total resources expended
**Net expenditure**|2020
£
136,159
17,625
153,784
745
78
154,607
123,908
2,428
528
12,189
8,850
1,433
-
1,595
1,280
355
1,547
365
154,478
1,064
146
230
14,976
16,416
390
171,284
(16,677)|2019
£
132,095
29,425
161,520
1,427
100
163,047
117,357
2,157
528
15,122
6,433
1,470
1,081
4,239
1,443
1,035
1,249
487
152,601
930
362
465
14,976
16,733
390
169,724
(6,677)| |---|---|---| This page does not form part of the statutory financial statements Page 11 **REGISTERED CHARITY NUMBER: 1030338** ## **REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020** ## **FOR** **STONE CROSS INDEPENDENT PRE-SCHOOL** Watson Associates 30 - 34 North Street Hailsham East Sussex BN27 1DW **STONE CROSS INDEPENDENT PRE-SCHOOL** ## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020** |||**Page**|| |---|---|---|---| |**Report of the Trustees**|1|to|2| |**Independent Examiner's Report**||3|| |**Statement of Financial Activities**||4|| |**Balance Sheet**||5|| |**Notes to the Financial Statements**|6|to|10| |**Detailed Statement of Financial Activities**||11|| **STONE CROSS INDEPENDENT PRE-SCHOOL** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2020** The trustees present their report with the financial statements of the charity for the year ended 31 August 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). ## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document** The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number** 1030338 ## **Principal address** Memorial Hall Dittons Road Pevensey East Sussex BN24 5ET ## **Trustees** Mrs N Jenden Mrs Z Philipson Ms G Nethercot L Graham K Mepham N Valentine S Pitt E Evans ## **Independent Examiner** Watsons Associates Watson Associates 30 - 34 North Street Hailsham East Sussex BN27 1DW ## **STATEMENT OF TRUSTEES' RESPONSIBILITIES** The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to - select suitable accounting policies and then apply them consistently; - observe the methods and principles in the Charity SORP; - make judgements and estimates that are reasonable and prudent; - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Page 1 **STONE CROSS INDEPENDENT PRE-SCHOOL** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2020** Approved by order of the board of trustees on ............................................. and signed on its behalf by: ................................................................. Trustee Page 2 ## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF STONE CROSS INDEPENDENT PRE-SCHOOL** ## **Independent examiner's report to the trustees of Stone Cross Independent Pre-School** I report to the charity trustees on my examination of the accounts of Stone Cross Independent Pre-School (the Trust) for the year ended 31 August 2020. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Watsons Associates Watson Associates 30 - 34 North Street Hailsham East Sussex BN27 1DW Date: ............................................. Page 3 ## **STONE CROSS INDEPENDENT PRE-SCHOOL** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2020** |2020
Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
153,784
Other trading activities
2
745
Investment income
3
78
**Total**
154,607
**EXPENDITURE ON**
Raising funds
4
390
**Charitable activities**
Charitable Activities
154,478
Other
16,416
**Total**
171,284
**NET INCOME/(EXPENDITURE)**
(16,677)
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
94,682
**TOTAL FUNDS CARRIED FORWARD**
78,005|2019
Total
funds
£
161,520
1,427
100
163,047
(14,946)
152,601
32,069
169,724
(6,677)
101,359
94,682| |---|---| The notes form part of these financial statements ## **STONE CROSS INDEPENDENT PRE-SCHOOL** ## **BALANCE SHEET 31 AUGUST 2020** |2020
Unrestricted
fund
Notes
£
**FIXED ASSETS**
Tangible assets
8
1,095
**CURRENT ASSETS**
Stocks
9
825
Debtors
10
2,202
Cash at bank
75,727
78,754
**CREDITORS**
Amounts falling due within one year
11
(1,844)
**NET CURRENT ASSETS**
76,910
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
78,005
**NET ASSETS**
78,005
**FUNDS**
12
Unrestricted funds
78,005
**TOTAL FUNDS**
78,005|2019
Total
funds
£
1,460
650
1,828
92,886
95,364
(2,142)
93,222
94,682
94,682
94,682
94,682| |---|---| The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by: ............................................. Trustee The notes form part of these financial statements **STONE CROSS INDEPENDENT PRE-SCHOOL** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020** ## **1. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Fixtures and fittings - 25% on reducing balance ## **Stocks** Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items. ## **Taxation** The charity is exempt from tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **Hire purchase and leasing commitments** Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease. ## **Pension costs and other post-retirement benefits** The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. Page 6 continued... **STONE CROSS INDEPENDENT PRE-SCHOOL** ## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2020** |**2.**
**OTHER TRADING ACTIVITIES**
Fundraising events
**3.**
**INVESTMENT INCOME**
Deposit account interest
**4.**
**RAISING FUNDS**
**Raising donations and legacies**
Support costs|2020
2019
£
£
745
1,427
2020
2019
£
£
78
100
2020
2019
£
£
390
(14,946)| |---|---| ## **5. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31 August 2020 nor for the year ended 31 August 2019. ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 31 August 2020 nor for the year ended 31 August 2019. ## **6. STAFF COSTS** The average monthly number of employees during the year was as follows: |Total employees
No employees received emoluments in excess of £60,000.
**7.**
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
Other trading activities
Investment income
**Total**
**EXPENDITURE ON**
Raising funds
**Charitable activities**
Charitable Activities
Other
**Total**
Page 7|2020
2019
13
13
Unrestricted
fund
£
161,520
1,427
100
163,047
(14,946)
152,601
32,069
169,724
continued...| |---|---| **STONE CROSS INDEPENDENT PRE-SCHOOL** ## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2020** |**7.**|**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**|**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**|**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**|| |---|---|---|---|---| |||||Unrestricted| |||||fund| |||||£| ||**NET INCOME/(EXPENDITURE)**|||(6,677)| ||**RECONCILIATION OF FUNDS**|||| ||**Total funds brought forward**|||101,359| ||**TOTAL FUNDS CARRIED FORWARD**|||94,682| |**8.**|**TANGIBLE FIXED ASSETS**|||| |||||Fixtures| |||||and| |||||fittings| |||||£| ||**COST**|||| ||At 1 September 2019 and|||| ||31 August 2020|||4,299| ||**DEPRECIATION**|||| ||At 1 September 2019|||2,839| ||Charge for year|||365| ||At 31 August 2020|||3,204| ||**NET BOOK VALUE**|||| ||At 31 August 2020|||1,095| ||At 31 August 2019|||1,460| |**9.**|**STOCKS**|||| |||2020||2019| |||£||£| ||Stocks||825|650| |**10.**|**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**|||| |||2020||2019| |||£||£| ||Trade debtors|705||913| ||Other debtors|998||428| ||Prepayments|499||487| |||2,202||1,828| Page 8 continued... **STONE CROSS INDEPENDENT PRE-SCHOOL** ## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2020** ## **11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR** |Trade creditors
Taxation and social security
Other creditors
**12.**
**MOVEMENT IN FUNDS**
At 1.9.19
£
**Unrestricted funds**
General fund
94,682
**TOTAL FUNDS**
94,682
Net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
154,607
**TOTAL FUNDS**
154,607
**Comparatives for movement in funds**
At 1.9.18
£
**Unrestricted funds**
General fund
101,359
**TOTAL FUNDS**
101,359
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
163,047
**TOTAL FUNDS**
163,047|2020
2019
£
£
209
680
1,245
1,072
390
390
1,844
2,142
Net
movement
At
in funds
31.8.20
£
£
(16,677)
78,005
(16,677)
78,005
Resources
Movement
expended
in funds
£
£
(171,284)
(16,677)
(171,284)
(16,677)
Net
movement
At
in funds
31.8.19
£
£
(6,677)
94,682
(6,677)
94,682
Resources
Movement
expended
in funds
£
£
(169,724)
(6,677)
(169,724)
(6,677)| |---|---| Page 9 continued... **STONE CROSS INDEPENDENT PRE-SCHOOL** ## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2020** ## **12. MOVEMENT IN FUNDS - continued** A current year 12 months and prior year 12 months combined position is as follows: |Net
movement
At 1.9.18
in funds
£
£
**Unrestricted funds**
General fund
101,359
(23,354)
**TOTAL FUNDS**
101,359
(23,354)|At
31.8.20
£
78,005| |---|---| ||78,005| A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: |**Unrestricted funds**
General fund
**TOTAL FUNDS**|Incoming
resources
£
317,654
317,654|Resources
Movement
expended
in funds
£
£
(341,008)
(23,354)
(341,008)
(23,354)| |---|---|---| ## **13. RELATED PARTY DISCLOSURES** There were no related party transactions for the year ended 31 August 2020. Page 10 **STONE CROSS INDEPENDENT PRE-SCHOOL** ## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2020** |**INCOME AND ENDOWMENTS**
**Donations and legacies**
Grants
Fees
**Other trading activities**
Fundraising events
**Investment income**
Deposit account interest
**Total incoming resources**
**EXPENDITURE**
**Charitable activities**
Wages
Pensions
Hire of plant and machinery
Rent
Repairs and Renewals
Insurance
Cooking
Equipment
Uniforms
Staff Training
Cleaning
Depreciation of tangible fixed assets
**Other**
Telephone
Advertising
Sundries
Bookkeeping
**Support costs**
**Governance costs**
Accountancy
Total resources expended
**Net expenditure**|2020
£
136,159
17,625
153,784
745
78
154,607
123,908
2,428
528
12,189
8,850
1,433
-
1,595
1,280
355
1,547
365
154,478
1,064
146
230
14,976
16,416
390
171,284
(16,677)|2019
£
132,095
29,425
161,520
1,427
100
163,047
117,357
2,157
528
15,122
6,433
1,470
1,081
4,239
1,443
1,035
1,249
487
152,601
930
362
465
14,976
16,733
390
169,724
(6,677)| |---|---|---| This page does not form part of the statutory financial statements Page 11