2020-08-31-accounts

Trustees’ Annual Report for the period

From SEPTEMBER 2019 TO AUGUST 2020

Charity name: WITHYCOMBE RALEIGH PRESCHOOL

Charity registration number: 1029973

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	Withycombe Raleigh Preschool offers care and education for children below school age and from the age of two. We are a happy, thriving preschool celebrating over 50 years of education. We pride ourselves on our dedicated team of experienced staff and our friendly approach. Our aim is to ensure each child has a happy and enjoyable time in our safe and stimulating environment. Ofsted graded'Good'

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	During the academic year 2019/20 the preschool employed six staff members and served around 28 families. Numbers of children remaining in Autumn 2019 were lower than usual, although there was an increase in two year funded children, and families using the extended entitlement. The Preschool actually closed for only one week following the Easter holiday lockdown, and then reopened to 3 keyworker children for three days a week. From 1stJune when guidance allowed reopening in ‘bubbles’, we were delighted to welcome back a high number of families and were able to ensure those transitioning to school were well prepared. We were pleased with parental engagement throughout lockdown via Tapestry and phone calls and enjoyed the challenge of this new way of learning.

CHAIR’S REVIEW OF THE YEAR

It's definitely been an interesting first year as Chair of Withycombe Preschool and a year none of us will forget!

I was voted in as chair on 15th October 2019, joined by Hannah Walter as secretary and Michelle Marles as treasurer.

We held a very successful Christmas fair on the 23rd November, making a profit of £559.06. We received positive feedback from people who attended and the stall holders who joined us, some of which asked to attend the next year as well.

We also held a craft stall at Withycombe Raleigh Primary School during their Christmas fair as a chance to promote the preschool. We originally paid £10, however this was returned to us, so no cost was incurred for this advertising, which we were very grateful for. A new shutter was purchased this year for the outside space, along with some new balance bikes and helmets, funded on the most part by the money raised from our events. In February we held a quiz night for parents and friends of the preschool. It was a quiet evening but everyone who attended enjoyed it and we ended on a profit of £83.60. We made plans for future events including a coffee morning, 2nd clothes sale and the annual fairy trail, unfortunately these events were unable to go ahead due to the Covid19 pandemic.

The pandemic saw preschool close its doors on the 20th March. From 14[th] April preschool opened for vulnerable children and children of keyworkers only, three days a week. Staff remained on full pay during this time as the preschool still received funding whilst closed. The staff worked on a rotating 2 weekly basis, Alison and Janet worked throughout. The preschool was able to reopen to all families on Monday 1st June. A comprehensive risk assessment was completed working safely in ‘bubbles’, with the school leavers doing 3 full days and the younger children doing 1 and 1/2 days. School leaver children were not charged for the 3 hours on top of funding as the preschool had received funding for the 7 weeks of closure so this felt fair. All but one of our school leaver bubble attended regularly for these 7 weeks, giving them an excellent opportunity to be well prepared for the transition to school. From the younger group we had 8 of 15 attending, many of these children had younger baby siblings and parents not working and therefore did not feel the need to attend.

Staff were awarded a small bonus in June as a thank you for working through the pandemic. The academic year ended with a lovely socially distanced ceremony for the leaver children and was an emotional day for parents and staff. It was lovely to be able to give them a send off after the crazy year they all had. All agreed that Holidayclub could not run successfully this year due to the restrictions and lack of demand.

I would like to thank the staff for their hard work and dedication during the last year and also a thank you to Hannah, Michelle, Katie and Ellie for their work and commitment to the committee.

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	Covid-19 closure affected income significantly during the usually busy Summer term. A loss of £9800 resulted for this financial year. Increased wage bill due to increase in NLW, rent increase, additional PPE/cleaning/paper towels, reduced fundraising and low Autumn term

		numbers were all factors contributing to this. However, the preschool is able to bear this loss through the previous three years profit and continued to employ all staff on usual hours and pay throughout lockdown.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserves Policy reviewed and agreed We aim to hold sufficient financial reserves to sustain the preschool if our income falls below expected levels. Our intention would be to continue functioning as a preschool if at all possible and cover the payment of staff redundancies in the unlikely event that the preschool had to close.
Amount of reserves held	Para 1.22	Preschool continues to hold sufficient funds to cover staff redundancy payments (calculations adjusted annually) and 3 months running costs Discussed and reviewed in detail at AGM
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Many uncertainties in current climate but all guidance showing that education will be kept open, even if it is only to keyworker children during a local lockdown. For consideration in coming 12 months: • New ways to fundraise • National living wage increase April 2021? • Further closure due to Covid-19 • Costs of wages if covering absence due to self-isolation or cases within the setting • Increased costs to cleaning and hygiene products • A predicted fall in numbers on roll in Exmouth learning community

Structure, Governance and Management

Type of governing document	Para 1.25	EARLY YEARS ALLIANCE CONSTITUTION 2011
How is the charity constituted?	Para 1.25	UNINCORPORATED
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	All parents (or members) are invited to stand for election to committee at our AGM annually in October

Reference and Administrative details

Charity name	WITHYCOMBE RALEIGH PLAYGROUP
Known as	WITHYCOMBE RALEIGH PRESCHOOL

Registered charity number	1029973
Charity’s principal address	Parish Church Hall Withycombe Village Road Exmouth EX8 3AE
Email	[e-mail]

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8	Trustee name	Office (ifany)	Elected at AGM Oct 2019 –Oct 2020	Elected at AGM Oct 2019 –Oct 2020
	Michaela Taylor	Chair	Re-elected at AGM Oct 20
	Hannah Walter	Secretary/Safeguarding	Re-elected at AGM Oct 20
	Michelle Marles	Treasurer	Re-elected at AGM Oct 20
	Ellie Gaylor		Stood down at AGM Oct 20
	Katie Smith		Stood down at AGM Oct 20
	Janet Hemmins	Manager	Re-elected at AGM Oct 20
	Alison Cooper	Deputy	Re-elected at AGM Oct 20

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)[(Signed copies in file) ] JANET HEMMINS Full name(s) MICHAELA TAYLOR Position (eg Secretary, CHAIR Chair, etc) Date 15/10/2020

WITHYCOMBE RALEIGH PRESCHOOL. SUMMARY OF INCOME AND EXPENDITURE 2019120 Proflt and Loss Account Funding Fees Other 56902.4 6977.1 1264.94 65144.4 Ex ense Wages & HMRC Rent Other 59013.9 7874 8057.13 74945 ProfrtlLoss: 9800.59

3 Terni Budget Forecast & Monitorlng Form AUTUMN Actual SPRING Actu81 SUMMER Actual RECEIPTS EYE FUNDING 3yrs+ £4,08 per hour 2 YEAR OLD FUNDING £4.￿¥ pih SENJINCLUSION FUNDING £13,491.27 £3,008.60 £687.30 £456.33 £14,016.94 £16,704.84 £3,611.30 £3,311.70 £841.35 £0.00 £375.24 £397.50 £2,872.60 £973.00 £0.00 PUPIL PREMIUM 53p pfft INVOICEO FEES £4,50 w DAF Idlsability 8llowAnce fvnding) fruit don81ityns £3,131.50 £0.00 £0.00 £0.00 £0.00 £219.00 £0.00 £145.00 £0.00 £6.06 £0.00 GRANTS AND DONATIONS BANK INTEREST £10.90 £0.00 £682.87 £21,468.77 £S.99 £15.68 £92.00 £87.44 £22,050.10 £21,625.54 OTHER DCC FUNDRAISING TOTAL RECEIPTS -65 144.41 AUTUMN Artual SPRING Actual SUMMER Actual PAYMENT5 PAYROLL Wages. PAYE, Penslon OFFICE ink slat phone EQUIPMENTIMATERIALS PROFESSIONAL FEES- payroll, bookkeeper RENT £6 50 per hour x 32 hours week PROMOTIONAL $taff uniformttsookbags etc CONSUMABLES Isn3ck81 CONSUMABLES le1è8ning} CONSUMABLES lotherl INSURANCE & MEMBERSHIP £19,079.49 £1,129.74 £405.38 £258.68 £2,591.50 £454.40 £280.91 £204.65 £9,856.52 £30,077.90 £281.39 £161.08 £232.95 £467.79 £0.00 £1,121.61 £2,954.00 £2,328.50 £0.00 £41,98 £149.37 £50.60 £101.07 £0.00 £392.12 £0.00 £0.00 £252.90 £20.00 £74.99 £0.00 £0.00 £20.70 £15.QO £0.00 £0.00 £25.00 £1,150.00 £587.00 £0.00 £0.00 £14,761.00 £35,253.58 TRAINING ank charges OTHER FUNDRAISING COSTS £177.81 TOTAL PAYMENTS £24,930.45 74.1145.03 SURPLUSIDEFICIT £7,289. 10 Redundancy ICAF Gold A¢ex)unll bank balance £16,042.00 19670 £35,712.00 Contln Redundancy (reviewed Oct 20201 3 months running exp•n8e¥ excess funds.. enc 19CMJO 18200 -1488

WITHYCOM8E RALEIGH PRESCHOOL- Summary of Incomè and Expendrture 2019120 Tre8surerfs Report for per￿d ended 31st August 2020 bservationg: Y&8r ending 31$1 Augu81'. 2020 2019 2018 2017 In¢ome for the year Ex endilure for th& yoar ProfiULoss for the year 65144 74945 85455 81065 4390 83544 76321 7223 66614 65756 858 Covid-19 im It is c18ar to see that our income has been dramgtscally affectsd by th8 pand8mie eb$ur8. S children were du¢ to start in Summer postponed. 7 weeks of closu￿ or part opaning to keyworker children only. stsff on full usual w8ge las agr8ed by commrttee in Marchl many familigs havè incrèased hours forlhe summer tenn, or appliad for 30-hour funding No fundr8ising took plae• Irem March onwards c*?ning productslp8per tcwèl8l$¢splPPE incr68s8 in oxpenditijre Rent was redueed during th• closure but 18 paid 8 term in arraars so w8 will Bee the b8n8fitAulumn 2020 Higher1088 th8n is vsual in Autumn tsmi duo to low•r numbèrs on roll Increase to n8tlon81 living 1BtApril Fundlnq inmme also inveose slightly from 1st April £4.08 to £4.10 lor 3 and 4 year old& and £4.90 to £4 98 for 2 yr g Rent In￿eased from £6,$0 to £7 frcyn Jonuary SYJnificant purchases made.. 18PtOP8x2, Canopy Bhuttw and balancè bik8$ £ 2666 A hè&Khy profit from the past 3 years h?8 tn¥urgd th¥t thr4 y¢8rs Ioss Slill ¢overs COffling•ncy funth'n9

27 Waverley Road, Exmouth, Devon. EX8 3HL [e-mail] 25 January 2021 Withycombe Raleigh Pre-school, Parish Church Hal I, Withycombe Village Road, Exmouth, Devon. EX8 3AE Accounts for the ear ended 31 Au ust 2020 I can confirm that I have checked the prepared accounts for Withycombe Raleigh Pre-school for the year to 31 August 2020, and they appear to be accurate and correct. Yours fa ithfu Ily Mark Gayler ACMA CGMA CIMA Membership No. l-J2HUD

27 Waverley Road, Exmouth, Devon. EX8 3HL

[e-mail]

25 January 2021

Withycombe Raleigh Pre-school, Parish Church Hall, Withycombe Village Road, Exmouth, Devon. EX8 3AE

Accounts for the year ended 31 August 2020

I can confirm that I have checked the prepared accounts for Withycombe Raleigh Pre-school for the year to 31 August 2020, and they appear to be accurate and correct.

Yours faithfully

Mark Gayler ACMA CGMA CIMA Membership No. 1-J2HUD