## **Trustees’ Annual Report for the period** ## **From SEPTEMBER 2019 TO AUGUST 2020** ## **Charity name: WITHYCOMBE RALEIGH PRESCHOOL** ## **Charity registration number: 1029973** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Withycombe Raleigh Preschool offers care
and education for children below school
age and from the age of two. We are a
happy, thriving preschool celebrating over
50 years of education. We pride ourselves
on our dedicated team of experienced staff
and our friendly approach. Our aim is to
ensure each child has a happy and
enjoyable time in our safe and stimulating
environment. Ofsted graded'Good'| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|During the academic year 2019/20 the
preschool employed six staff members and
served around 28 families. Numbers of
children remaining in Autumn 2019 were
lower than usual, although there was an
increase in two year funded children, and
families using the extended entitlement.
The Preschool actually closed for only one
week following the Easter holiday
lockdown, and then reopened to 3
keyworker children for three days a week.
From 1stJune when guidance allowed
reopening in ‘bubbles’, we were delighted
to welcome back a high number of families
and were able to ensure those transitioning
to school were well prepared. We were
pleased with parental engagement
throughout lockdown via Tapestry and
phone calls and enjoyed the challenge of
this new way of learning.| **CHAIR’S REVIEW OF THE YEAR** It's definitely been an interesting first year as Chair of Withycombe Preschool and a year none of us will forget! I was voted in as chair on 15th October 2019, joined by Hannah Walter as secretary and Michelle Marles as treasurer. We held a very successful Christmas fair on the 23rd November, making a profit of £559.06. We received positive feedback from people who attended and the stall holders who joined us, some of which asked to attend the next year as well. We also held a craft stall at Withycombe Raleigh Primary School during their Christmas fair as a chance to promote the preschool. We originally paid £10, however this was returned to us, so no cost was incurred for this advertising, which we were very grateful for. A new shutter was purchased this year for the outside space, along with some new balance bikes and helmets, funded on the most part by the money raised from our events. In February we held a quiz night for parents and friends of the preschool. It was a quiet evening but everyone who attended enjoyed it and we ended on a profit of £83.60. We made plans for future events including a coffee morning, 2nd clothes sale and the annual fairy trail, unfortunately these events were unable to go ahead due to the Covid19 pandemic. The pandemic saw preschool close its doors on the 20th March. From 14[th] April preschool opened for vulnerable children and children of keyworkers only, three days a week. Staff remained on full pay during this time as the preschool still received funding whilst closed. The staff worked on a rotating 2 weekly basis, Alison and Janet worked throughout. The preschool was able to reopen to all families on Monday 1st June. A comprehensive risk assessment was completed working safely in ‘bubbles’, with the school leavers doing 3 full days and the younger children doing 1 and 1/2 days. School leaver children were not charged for the 3 hours on top of funding as the preschool had received funding for the 7 weeks of closure so this felt fair. All but one of our school leaver bubble attended regularly for these 7 weeks, giving them an excellent opportunity to be well prepared for the transition to school. From the younger group we had 8 of 15 attending, many of these children had younger baby siblings and parents not working and therefore did not feel the need to attend. Staff were awarded a small bonus in June as a thank you for working through the pandemic. The academic year ended with a lovely socially distanced ceremony for the leaver children and was an emotional day for parents and staff. It was lovely to be able to give them a send off after the crazy year they all had. All agreed that Holidayclub could not run successfully this year due to the restrictions and lack of demand. I would like to thank the staff for their hard work and dedication during the last year and also a thank you to Hannah, Michelle, Katie and Ellie for their work and commitment to the committee. ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|Covid-19 closure affected income
significantly during the usually busy
Summer term. A loss of £9800 resulted for
this financial year. Increased wage bill due
to increase in NLW, rent increase,
additional PPE/cleaning/paper towels,
reduced fundraising and low Autumn term| |---|---|---| |||numbers were all factors contributing to
this. However, the preschool is able to
bear this loss through the previous three
years profit and continued to employ all
staff on usual hours and pay throughout
lockdown.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves Policy reviewed and agreed**
We aim to hold sufficient financial reserves
to sustain the preschool if our income falls
below expected levels. Our intention would
be to continue functioning as a preschool if
at all possible and cover the payment of
staff redundancies in the unlikely event that
the preschool had to close.| |Amount of reserves held|Para 1.22|**Preschool continues to hold sufficient**
**funds to cover staff redundancy**
**payments (calculations adjusted**
**annually) and 3 months running costs**
Discussed and reviewed in detail at AGM| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Many uncertainties in current climate but all
guidance showing that education will be
kept open, even if it is only to keyworker
children during a local lockdown. For
consideration in coming 12 months:
•
New ways to fundraise
•
National living wage increase April
2021?
•
Further closure due to Covid-19
•
Costs of wages if covering absence
due to self-isolation or cases within
the setting
•
Increased costs to cleaning and
hygiene products
•
A predicted fall in numbers on roll in
Exmouth learning community| ## **Structure, Governance and Management** |Type of governing document|Para 1.25|**EARLY YEARS ALLIANCE**
**CONSTITUTION 2011**| |---|---|---| |How is the charity
constituted?|Para 1.25|**UNINCORPORATED**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**All parents (or members) are invited to**
**stand for election to committee at our**
**AGM annually in October**| ## **Reference and Administrative details** |Charity name|WITHYCOMBE RALEIGH PLAYGROUP| |---|---| |Known as|WITHYCOMBE RALEIGH PRESCHOOL| |Registered charity number|1029973| |---|---| |Charity’s principal address|Parish Church Hall
Withycombe Village Road
Exmouth
EX8 3AE| |Email|**withycomberaleighplaygroup@gmail.com**| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8|**Trustee name**|**Office (ifany)**|**Elected at AGM Oct 2019 –Oct 2020**|**Elected at AGM Oct 2019 –Oct 2020**| |---|---|---|---|---| ||Michaela Taylor|Chair|Re-elected at AGM Oct 20|| ||Hannah Walter|Secretary/Safeguarding|Re-elected at AGM Oct 20|| ||Michelle Marles|Treasurer|Re-elected at AGM Oct 20|| ||Ellie Gaylor||Stood down at AGM Oct 20|| ||Katie Smith||Stood down at AGM Oct 20|| ||Janet Hemmins|Manager|Re-elected at AGM Oct 20|| ||Alison Cooper|Deputy|Re-elected at AGM Oct 20|| |||||| ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)**[(Signed copies in file) ] JANET HEMMINS **Full name(s)** MICHAELA TAYLOR **Position (eg Secretary,** CHAIR **Chair, etc) Date** 15/10/2020 WITHYCOMBE RALEIGH PRESCHOOL. SUMMARY OF INCOME AND EXPENDITURE 2019120 Proflt and Loss Account Funding Fees Other 56902.4 6977.1 1264.94 65144.4 Ex ense Wages & HMRC Rent Other 59013.9 7874 8057.13 74945 ProfrtlLoss: 9800.59 3 Terni Budget Forecast & Monitorlng Form AUTUMN Actual SPRING Actu81 SUMMER Actual RECEIPTS EYE FUNDING 3yrs+ £4,08 per hour 2 YEAR OLD FUNDING £4.￿¥ pih SENJINCLUSION FUNDING £13,491.27 £3,008.60 £687.30 £456.33 £14,016.94 £16,704.84 £3,611.30 £3,311.70 £841.35 £0.00 £375.24 £397.50 £2,872.60 £973.00 £0.00 PUPIL PREMIUM 53p pfft INVOICEO FEES £4,50 w DAF Idlsability 8llowAnce fvnding) fruit don81ityns £3,131.50 £0.00 £0.00 £0.00 £0.00 £219.00 £0.00 £145.00 £0.00 £6.06 £0.00 GRANTS AND DONATIONS BANK INTEREST £10.90 £0.00 £682.87 £21,468.77 £S.99 £15.68 £92.00 £87.44 £22,050.10 £21,625.54 OTHER DCC FUNDRAISING TOTAL RECEIPTS -65 144.41 AUTUMN Artual SPRING Actual SUMMER Actual PAYMENT5 PAYROLL Wages. PAYE, Penslon OFFICE ink slat phone EQUIPMENTIMATERIALS PROFESSIONAL FEES- payroll, bookkeeper RENT £6 50 per hour x 32 hours week PROMOTIONAL $taff uniformttsookbags etc CONSUMABLES Isn3ck81 CONSUMABLES le1è8ning} CONSUMABLES lotherl INSURANCE & MEMBERSHIP £19,079.49 £1,129.74 £405.38 £258.68 £2,591.50 £454.40 £280.91 £204.65 £9,856.52 £30,077.90 £281.39 £161.08 £232.95 £467.79 £0.00 £1,121.61 £2,954.00 £2,328.50 £0.00 £41,98 £149.37 £50.60 £101.07 £0.00 £392.12 £0.00 £0.00 £252.90 £20.00 £74.99 £0.00 £0.00 £20.70 £15.QO £0.00 £0.00 £25.00 £1,150.00 £587.00 £0.00 £0.00 £14,761.00 £35,253.58 TRAINING ank charges OTHER FUNDRAISING COSTS £177.81 TOTAL PAYMENTS £24,930.45 74.1145.03 SURPLUSIDEFICIT £7,289. 10 Redundancy ICAF Gold A¢ex)unll bank balance £16,042.00 19670 £35,712.00 Contln Redundancy (reviewed Oct 20201 3 months running exp•n8e¥ excess funds.. enc 19CMJO 18200 -1488 WITHYCOM8E RALEIGH PRESCHOOL- Summary of Incomè and Expendrture 2019120 Tre8surerfs Report for per￿d ended 31st August 2020 bservationg: Y&8r ending 31$1 Augu81'. 2020 2019 2018 2017 In¢ome for the year Ex endilure for th& yoar ProfiULoss for the year 65144 74945 85455 81065 4390 83544 76321 7223 66614 65756 858 Covid-19 im It is c18ar to see that our income has been dramgtscally affectsd by th8 pand8mie eb$ur8. S children were du¢ to start in Summer postponed. 7 weeks of closu￿ or part opaning to keyworker children only. stsff on full usual w8ge las agr8ed by commrttee in Marchl many familigs havè incrèased hours forlhe summer tenn, or appliad for 30-hour funding No fundr8ising took plae• Irem March onwards c*?ning productslp8per tcwèl8l$¢splPPE incr68s8 in oxpenditijre Rent was redueed during th• closure but 18 paid 8 term in arraars so w8 will Bee the b8n8fitAulumn 2020 Higher1088 th8n is vsual in Autumn tsmi duo to low•r numbèrs on roll Increase to n8tlon81 living 1BtApril Fundlnq inmme also inveose slightly from 1st April £4.08 to £4.10 lor 3 and 4 year old& and £4.90 to £4 98 for 2 yr g Rent In￿eased from £6,$0 to £7 frcyn Jonuary SYJnificant purchases made.. 18PtOP8x2, Canopy Bhuttw and balancè bik8$ £ 2666 A hè&Khy profit from the past 3 years h?8 tn¥urgd th¥t thr4 y¢8rs Ioss Slill ¢overs COffling•ncy funth'n9 27 Waverley Road, Exmouth, Devon. EX8 3HL mark.gayler@btinternet.com 25 January 2021 Withycombe Raleigh Pre-school, Parish Church Hal I, Withycombe Village Road, Exmouth, Devon. EX8 3AE Accounts for the ear ended 31 Au ust 2020 I can confirm that I have checked the prepared accounts for Withycombe Raleigh Pre-school for the year to 31 August 2020, and they appear to be accurate and correct. Yours fa ithfu Ily Mark Gayler ACMA CGMA CIMA Membership No. l-J2HUD 27 Waverley Road, Exmouth, Devon. EX8 3HL mark.gayler@btinternet.com 25 January 2021 Withycombe Raleigh Pre-school, Parish Church Hall, Withycombe Village Road, Exmouth, Devon. EX8 3AE ## **Accounts for the year ended 31 August 2020** I can confirm that I have checked the prepared accounts for Withycombe Raleigh Pre-school for the year to 31 August 2020, and they appear to be accurate and correct. Yours faithfully Mark Gayler ACMA CGMA CIMA Membership No. 1-J2HUD