Trustees’ Annual Report for the period
From 31[st] March 2024 To 1[st] April 2025
Charity name: Shutlanger Village Hall
Charity registration number:1029826
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The village hall shall be held in trust for the use of the inhabitants of the parish of Shutlanger without distinction of political, religious or other opinions including use for meetings, lectures and classes and for other forms of recreation and leisure-time occupation with the object of improving the conditions of life for the saidinhabitants. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Community events, fundraising for renovations to the hall |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Yes |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | |
|---|---|
| Para 1.38 | |
| Policy on grant making | |
| Para 1.38 | |
| Policy on social investment | |
| including program related |
investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | This year the charity has continued to make the Village Hall a welcoming space for all our community. Alongside private bookings for events the hall trustees have worked with a ‘Fundraising and Social Working Party’ and the Parish Council holding public events such as: Quiz nights, a dog show, bingo and open gardens to raise money for further improvements to the hall. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Financial position is very healthy allowing us to use a savings account for savings towards our next building project to improve toilet area and provide accessible toilet facilities. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves held to cover running costs in the event of no income from hirings or events and contingency for emergency repairs if required. |
| Amount of reserves held | Para 1.22 | £5732 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | Not in Deficit |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Principal source of funding is from hall hire and events and a tote. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | All monies are reinvested into the hall for maintenance and improvement. |
| A description of the principal risks facing the charity |
Para 1.46 | Financial risks are if we were unable to hire out the hall for any events which is our main source of income. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Conveyance and Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Registered Charity |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected Committee each October after the AGM. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Shutlanger Village Hall |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 1029826 |
| Charity’s principal address | Shutlanger Village Hall Main Road Shutlanger NN12 7RU |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Richard Jenkins | Chair | |||
| Barbara Stanbridge | Secretary | |||
| Tracey Shakespeare |
Booking Secretary | |||
| Suzanne Jankins | Treasurer | |||
| Steve Middleton | ||||
| Julie Holland | ||||
| Paul Chambers | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name None
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| None | ||
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity
Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Barbara Stanbridge
Position (eg Secretary, Secretary Chair, etc) Date 3[rd] August 2025
P & L 01/04/2024 to 31/03/25
£
| £ | ||
|---|---|---|
| INCOME TOTE Hall/equipment hire Events Fundraising & Donations Grants Other Cash Banked EXPENDITURE TOTE Prizes Electricity BT Water Events Costs Hall repairs/maintenance Hall Capital Exps Insurance Other expenses Roof Project Bar Stock |
£4,610.00 Bank O/B 01/04/24 £14,434.26 Cash O/B 01/04/25 £6,380.26 £1,000.51 Income £0.00 Expenditur e £377.43 £0.00 to Savings Account £26,802.46 Bank C/B 31/03/25 Cash C/B 31/03/25 £2,278.75 £3,645.25 £724.97 Savings Account £491.30 Interest £2,765.24 £897.53 £5,825.17 CCLA Savings £845.56 £2,106.73 £2,070.00 £757.72 £22,408.22 |
£24,150.25 £517.94 |
| £24,668.19 | ||
| £26,802.46 £22,408.22 |
||
| £29,062.43 | ||
| £18,500.00 | ||
| £10,562.43 | ||
| £10,171.86 £299.02 £10,470.88 £18,500.00 £91.55 |
||
| £18,591.55 | ||
| £3,732.37 |
NET £4,394.24
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs roport on the accounts S•ciion A IWtNl•nt Examln•rf• R•port m•rnb•rn of SHUTLANfjER VILthfjE HAL 31 MARCY 2025 Ch•rtty ng 102982G (Ih• TN) ft 31 03 2025 Xi11 ftha w. s•¢tyx 149SXb) d th• A¢a. tr•Aclty w•lllk*lon(•) lx bgdy ¢11 •ny): 3SA IER Octob•r 2018