Happy Faces Playgroup The Liddell Hall, Old Reading Road, Sherfield-on-Loddon, Hook, Hampshire RG27 0EZ Tel: 01256 880903
Annual Report for the Year to 31 August 2021
The Happy Faces Playgroup, The Liddell Hall, Old Reading Road, Sherfield on Loddon, Hook, Hampshire RG27 0EZ is registered with the Charity Commissioners (no. 1029688) and constituted by a Pre-school Constitution dated 29 September 2012.
The Charity is administered by a voluntary Management Committee, comprising:
| Chair | - | Katy Gent (appointed as Chair 7 October 2020) |
|---|---|---|
| Secretary | - | Andy Reynolds |
| Treasurer | - | Frances Ferguson |
| Other members | - | Viv Allaway, Alison Smith, Neil Bolger, Kelly |
| Hursey*, | ||
| Henrietta Wilkins, Christine Delve (resigned | ||
| 11/11/20) | ||
| Laura Cadmore, Lyndsey Taylor, Jessica | ||
| Cohen**, | ||
| Amanda Harvey ** |
- Appointed on 7 October 2020. The following members resigned on this date: Claudia Phillips, Alexa Bewlay, Laura Nielson. ** Appointed 5 January 2021
New members are appointed each year at the Annual General Meeting with the next meeting set for 20[th] September 2021.
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The aims of the Pre-school are to enhance the development and education of children
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primarily under statutory school age by encouraging parents to understand and provide
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for the needs of their children through community groups and by:
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(a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;
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(b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas
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(c) instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance.
The Playgroup offers sessions 5 days a week, with opening hours of 8.45am to 3.45pm from Monday to Friday, with flexible sessions offered through the day along with the option to add ad-hoc sessions subject to space being available. Parents are consulted each year and agree the suitability of the sessions offered.
Regular Committee Meetings were held throughout the year by the Management Committee but sadly the usual fundraising events had to be cancelled again due to the Coronavirus Pandemic. Some funds were raised through the children’s personalised Christmas cards, Bags2School collections, and bespoke letters from Father Christmas made by our Deputy Manager, Gloria.
Happy Faces has remained open during the pandemic. During the second and third lockdowns the playgroup remained open to all children, but gave fee paying parents the option of a full refund if they wished to keep their children home during the lockdown period, without losing their child’s place. This was entirely optional but aimed to help out parents who were in financial difficulty, or were uncomfortable with their child attending during a lockdown but could not afford to lose the fees.
Numbers this year have been extremely healthy and many of the sessions had maximum numbers. Despite 25 leavers in the Summer, the numbers for the beginning of the autumn term are at a record high with some sessions already nearing capacity.
In April 2021 the national minimum wage rates increased therefore we increased all the staff wages in line with the national minimum wage whilst maintaining a distinction between the qualified and unqualified staff as well as levels of management. In July the committee undertook a full pay review and increased all wages to keep us competitive with other local settings.
As of September 2021, the fees will increase by 5p per hour to contribute towards the increase in staff wages. Snacks fees remained unchanged at 40p per morning/afternoon session.
The biggest social media platform for Happy Faces continues to be the Facebook page which is updated regularly with weekly activities and news. We cancelled our Enhanced Service on DayNurseries.co.uk as we did not feel it was generating any new business and the cost had increased.
The Management Committee were keen to give the staff a bonus at Christmas as recognition of their hard work and also gave the care staff a ‘frontline’ bonus at Easter to recognise their commitment at working during repeated lockdowns.
We were finally able to erect the new playhouse which was bought pre-pandemic but could not be erected due to the pandemic and the building works at the hall. We successfully applied to Tesco Bags of Help scheme and were awarded £1000 to benefit the children, which we have spent on an array of outdoor toys including bikes and sports equipment, and will also use to furnish the playhouse.
As an approved Early Years Education Provider, we continue to receive Early Years Education Payments from the funder Hampshire County Council adhering to the Early Years Education Payment Funding terms and conditions.
Katy Gent Chair Happy Faces Playgroup 21[st ] September 2021
Charity No.
Est. 1982 1029688
Receipts and Payments Account for General Fund
Happy Faces Playgroup
For the year ended 31 August 2021
| Account Name 2021 2020 |
Account Name 2021 2020 |
|---|---|
| Receipts and Payments Account | |
| Receipts | |
| Fees (including snacks) 34,709 20,217 |
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| Administration Fees Received 1,073 825 |
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| EYE Funding 92,374 104,494 |
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| EYPP Funding 1,053 491 |
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| Grants 1,430 0 |
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| Funding-Food Voucher Scheme 1,053 0 |
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| SSP 128 0 |
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| Donations Received 263 7 |
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| Fundraising receipts 1,320 3,814 |
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| Gift Aid 0 409 |
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| Parties Receipts 0 165 |
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| Interest Income 0 0 |
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| Total Receipts 133,403 130,422 Payments |
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| Gross Wages Paid 85,010 77,831 |
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| Employer Pensions Paid 946 1,558 |
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| Premises and storage 12,690 8,775 |
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| Consumables 3,841 3,327 |
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| Equipment 2,235 938 |
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| Telephone 474 446 |
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| Insurance 956 738 |
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| Training 610 509 |
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| Repairs & Renewals 0 30 |
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| Regs/Membs/Subs 827 860 |
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| Staff Uniform 199 280 |
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| DBS Checks 96 69 |
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| Advertising & Website 0 478 |
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| Accounts and Payroll software 701 1,440 |
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| Accounts Independent Review 600 600 |
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| Fundraising expenses 658 1,536 |
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| Leavers Gifts 163 176 |
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| Gifts 256 64 |
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| Parties Expenses 286 72 |
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| Summer Outing Expenses 0 394 |
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| Food Voucher Scheme 1,205 0 |
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| Care Home Visits 0 96 |
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| Bad Debts 0 246 |
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| Fees refunded 0 35 |
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| Miscellaneous Expenses 36 36 |
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| Total Payments 111,789 100,534 |
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| Surplus/ (Deficit) for the Year 21,614 29,888 |
Independent examiner's report on the accounts Section A Independent Examiner’s Report ~~Ee~~ Report to the trustees/ Charity Name members of Happy Faces Playgroup ~~ee~~ On accounts for the year 31 August 2021 Charity no 1029688 ended (if any) ~~eeeee ee~~ Set out on pages 1-6 (remember to include the page numbers of additional sheets) ~~Pp~~
Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity’s trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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to state whether particular matters have come to my attention.
Basis of independent My examination was carried out in accordance with general Directions given examiner’s statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent In connection with my examination, no matter has come to my attention examiner's statement 1. which gives me reasonable cause to believe that in, any material respect,
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which gives me reasonable cause to believe that in, any material respect, the requirements:
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to keep accounting records in accordance with section 130 of the Charities Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
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have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Date: 18/02/22 ~~| airs} Ld~~ Name: Jodie Saunders ~~PC~~ Relevant professional qualification(s) or body ACA (ICAEW) (if any): ~~ee~~
1
IER
March 2012
Address: Shorthouse & Martin Limited Worthy House, 14 Winchester Road, Basingstoke Hampshire, RG21 8UQ
Section B Disclosure
Only complete if the examiner needs to highlight material problems.
2
IER
March 2012
Give here brief details of any items that the examiner wishes to disclose .
3
IER
March 2012