Happy Faces Playgroup **The Liddell Hall, Old Reading Road, Sherfield-on-Loddon, Hook, Hampshire RG27 0EZ Tel: 01256 880903** ## **Annual Report for the Year to 31 August 2021** The Happy Faces Playgroup, The Liddell Hall, Old Reading Road, Sherfield on Loddon, Hook, Hampshire RG27 0EZ is registered with the Charity Commissioners (no. 1029688) and constituted by a Pre-school Constitution dated 29 September 2012. The Charity is administered by a voluntary Management Committee, comprising: |Chair|-|Katy Gent (appointed as Chair 7 October 2020)| |---|---|---| |Secretary|-|Andy Reynolds| |Treasurer|-|Frances Ferguson| |Other members|-|Viv Allaway, Alison Smith, Neil Bolger, Kelly| |Hursey*,||| |||Henrietta Wilkins*, Christine Delve* (resigned| ||11/11/20)|| |||Laura Cadmore**, Lyndsey Taylor**, Jessica| ||Cohen**,|| |||Amanda Harvey **| * Appointed on 7 October 2020. The following members resigned on this date: Claudia Phillips, Alexa Bewlay, Laura Nielson. ** Appointed 5 January 2021 New members are appointed each year at the Annual General Meeting with the next meeting set for 20[th] September 2021. - The aims of the Pre-school are to enhance the development and education of children - primarily under statutory school age by encouraging parents to understand and provide - for the needs of their children through community groups and by: - (a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability; - (b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas - (c) instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance. The Playgroup offers sessions 5 days a week, with opening hours of 8.45am to 3.45pm from Monday to Friday, with flexible sessions offered through the day along with the option to add ad-hoc sessions subject to space being available. Parents are consulted each year and agree the suitability of the sessions offered. Regular Committee Meetings were held throughout the year by the Management Committee but sadly the usual fundraising events had to be cancelled again due to the Coronavirus Pandemic. Some funds were raised through the children’s personalised Christmas cards, Bags2School collections, and bespoke letters from Father Christmas made by our Deputy Manager, Gloria. Happy Faces has remained open during the pandemic. During the second and third lockdowns the playgroup remained open to all children, but gave fee paying parents the option of a full refund if they wished to keep their children home during the lockdown period, without losing their child’s place. This was entirely optional but aimed to help out parents who were in financial difficulty, or were uncomfortable with their child attending during a lockdown but could not afford to lose the fees. Numbers this year have been extremely healthy and many of the sessions had maximum numbers. Despite 25 leavers in the Summer, the numbers for the beginning of the autumn term are at a record high with some sessions already nearing capacity. In April 2021 the national minimum wage rates increased therefore we increased all the staff wages in line with the national minimum wage whilst maintaining a distinction between the qualified and unqualified staff as well as levels of management. In July the committee undertook a full pay review and increased all wages to keep us competitive with other local settings. As of September 2021, the fees will increase by 5p per hour to contribute towards the increase in staff wages. Snacks fees remained unchanged at 40p per morning/afternoon session. The biggest social media platform for Happy Faces continues to be the Facebook page which is updated regularly with weekly activities and news. We cancelled our Enhanced Service on DayNurseries.co.uk as we did not feel it was generating any new business and the cost had increased. The Management Committee were keen to give the staff a bonus at Christmas as recognition of their hard work and also gave the care staff a ‘frontline’ bonus at Easter to recognise their commitment at working during repeated lockdowns. We were finally able to erect the new playhouse which was bought pre-pandemic but could not be erected due to the pandemic and the building works at the hall. We successfully applied to Tesco Bags of Help scheme and were awarded £1000 to benefit the children, which we have spent on an array of outdoor toys including bikes and sports equipment, and will also use to furnish the playhouse. As an approved Early Years Education Provider, we continue to receive Early Years Education Payments from the funder Hampshire County Council adhering to the Early Years Education Payment Funding terms and conditions. _**Katy Gent Chair Happy Faces Playgroup 21[st ] September 2021**_ **Charity No.** **Est. 1982 1029688** ## **Receipts and Payments Account for General Fund** ## Happy Faces Playgroup ## For the year ended 31 August 2021 |**Account Name**
**2021**
**2020**|**Account Name**
**2021**
**2020**| |---|---| |**Receipts and Payments Account**|| ||**Receipts**| ||Fees (including snacks)
34,709
20,217| ||Administration Fees Received
1,073
825| ||EYE Funding
92,374
104,494| ||EYPP Funding
1,053
491| ||Grants
1,430
0| ||Funding-Food Voucher Scheme
1,053
0| ||SSP
128
0| ||Donations Received
263
7| ||Fundraising receipts
1,320
3,814| ||Gift Aid
0
409| ||Parties Receipts
0
165| ||Interest Income
0
0| ||**Total Receipts**
**133,403**
**130,422**
**Payments**| ||Gross Wages Paid
85,010
77,831| ||Employer Pensions Paid
946
1,558| ||Premises and storage
12,690
8,775| ||Consumables
3,841
3,327| ||Equipment
2,235
938| ||Telephone
474
446| ||Insurance
956
738| ||Training
610
509| ||Repairs & Renewals
0
30| ||Regs/Membs/Subs
827
860| ||Staff Uniform
199
280| ||DBS Checks
96
69| ||Advertising & Website
0
478| ||Accounts and Payroll software
701
1,440| ||Accounts Independent Review
600
600| ||Fundraising expenses
658
1,536| ||Leavers Gifts
163
176| ||Gifts
256
64| ||Parties Expenses
286
72| ||Summer Outing Expenses
0
394| ||Food Voucher Scheme
1,205
0| ||Care Home Visits
0
96| ||Bad Debts
0
246| ||Fees refunded
0
35| ||Miscellaneous Expenses
36
36| ||**Total Payments**
**111,789**
**100,534**| ||**Surplus/ (Deficit) for the Year**
**21,614**
**29,888**| **Independent examiner's report on the accounts Section A Independent Examiner’s Report** ~~Ee~~ **Report to the trustees/** Charity Name **members of** Happy Faces Playgroup ~~ee~~ **On accounts for the year** 31 August 2021 **Charity no** 1029688 **ended (if any)** ~~eeeee ee~~ **Set out on pages** 1-6 (remember to include the page numbers of additional sheets) ~~Pp~~ **Respective** The charity's trustees are responsible for the preparation of the accounts. **responsibilities of** The charity’s trustees consider that an audit is not required for this year **trustees and examiner** under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. **Basis of independent** My examination was carried out in accordance with general Directions given **examiner’s statement** by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Independent** In connection with my examination, no matter has come to my attention **examiner's statement** 1. which gives me reasonable cause to believe that in, any material respect, 1. which gives me reasonable cause to believe that in, any material respect, the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act - have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Signed: Date:** 18/02/22 ~~| airs} Ld~~ **Name:** Jodie Saunders ~~PC~~ **Relevant professional qualification(s) or body** ACA (ICAEW) **(if any):** ~~ee~~ 1 **IER** **March 2012** **Address:** Shorthouse & Martin Limited Worthy House, 14 Winchester Road, Basingstoke Hampshire, RG21 8UQ ## **Section B Disclosure** Only complete if the examiner needs to highlight material problems. 2 **IER** **March 2012** **Give here brief details of any items that the examiner wishes to disclose** . 3 **IER** **March 2012**