Trustees’ Annual Report for the period
From 1[st] January 2025 To 3 1[st] December 2025
Charity name: Headcorn School Parents’ Teacher’ and Friends’ Association
Charity registration number: 1029467
Objectives and Activities
| SORP reference |
||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The PTFA work in partnership with Sarah Symonds (Head Teacher) and school governors to decide how funds will be spent to benefit the children of Headcorn School. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
This last year we have held the following fund- raising events and sales: • Village Mayfair • Fireworks • Non-Uniform Days • Car Boot Sale • Halloween Non-Uniform & Cake Sale • Christmas Raffle • Children’s Art Merchandise Sale • Village Calendar with Advertising • Second Hand Uniform Sales • Christmas Jumper Sale • VE Day Stall • Back to School Bounce • Christmas Raffle (‘24 event – banked in ‘25) • Doughnut Sale (‘24 event – banked in ‘25) Non-event fund raising: • School Lottery • School Governor Donation • Asda Cashpot • Easy fundraising (% online purchases) • Pick Plates – Sales Partnership • Just Giving |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All trustees have reviewed guidance issued by the Charity Commission regarding public benefit. Headcorn PTFA is a member of Parent Kind which provides charity guidance and advice. Any queries are submitted to Parent Kind. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | N/A |
| Other | N/A |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | PTFA donations have been used to purchase the following for Headcorn Primary School: • Swimming pool maintenance • Year 6 leavers gifts & events • £200 gift for each class • Pupil first aid courses • Educational workshops • Calm space room • Sports team kits • Dojo point prizes (points awarded by teaching staff) • Pupil birthday cards • Educational material • Sports equipment • School clubs • School discos • School Christmas trees • School Christmas tree in the village • New starters parents pack |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Current Account: £19,938.48 Savings Account: £8,429.19 Cash: £278 PayPal: £930.23 Total: £29,575.90 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The PTFA advise Headcorn Primary School at the end of each year on the charity’s financial position. The PTFA then work in partnership with Sarah Symonds (Head Teacher) and the school governors to decide how funds will be spent. |
| Amount of reserves held | Para 1.22 | Savings Account: £8,429.19 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional) You may choose to include further statements where relevant about: The charity’s principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Para 1.46 Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Parent Kind Model Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Parent Kind Model Constitution |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Election process – including the committee but open to all parents, teachers and friends of Headcorn Primary School to attend |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Para 1.51 Other
Reference and Administrative details
| Charity name | Headcorn School Parents’ Teacher’ and Friends’ Association |
|---|---|
| Other name the charity uses | Headcorn School PTFA |
| Registered charity number | 1029467 |
| Charity’s principal address | Headcorn Primary School, Kings Road, Headcorn, Kent TN27 9QT |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Sarah Richards | Co-Secretary | Wholeyear | Headcorn School PTFA | |
| Laura Watts | Co-Secretary | Wholeyear | Headcorn School PTFA | |
| Hannah Brunt | Treasurer | Voted in 14thJanuary‘25 | Headcorn School PTFA | |
| Sarah Hollywood | Committee Member | Voted in 11thMarch ‘25 | Headcorn School PTFA | |
| Danielle Fitzgerald | Committee Member | Voted in 11thMarch ‘25 | Headcorn School PTFA | |
| Hannah Rock | Committee Member | Voted in 11thMarch ‘25 | Headcorn School PTFA | |
| Kathleen Jackson | Committee Member | Voted in 11thMarch ‘25 | Headcorn School PTFA |
– Corporate trustees names of the directors at the date the report was approved
Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A | ||
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
Only financial assets are held |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
The PTFA work in partnership with Sarah Symonds (Head Teacher) and the school governors to decide how funds will be spent to benefit the children of Headcorn Primary School. |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
The PTFA do not have access to Headcorn Primary School assets. |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Hannah Brunt | ||
Treasurer |
||
| 23/01/2026 |