## **Trustees’ Annual Report for the period** **From** _1[st] January 2025_ **To** 3 _1[st] December 2025_ **Charity name:** Headcorn School Parents’ Teacher’ and Friends’ Association **Charity registration number:** 1029467 ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the purposes
of the charity as set out in
its governing document|Para 1.17|The PTFA work in partnership with Sarah Symonds
(Head Teacher) and school governors to decide
how funds will be spent to benefit the children of
Headcorn School.| |Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the accounts.|Para 1.17 and
1.19|This last year we have held the following fund-
raising events and sales:
•
Village Mayfair
•
Fireworks
•
Non-Uniform Days
•
Car Boot Sale
•
Halloween Non-Uniform & Cake Sale
•
Christmas Raffle
•
Children’s Art Merchandise Sale
•
Village Calendar with Advertising
•
Second Hand Uniform Sales
•
Christmas Jumper Sale
•
VE Day Stall
•
Back to School Bounce
•
Christmas Raffle (‘24 event – banked in ‘25)
•
Doughnut Sale (‘24 event – banked in ‘25)
Non-event fund raising:
•
School Lottery
•
School Governor Donation
•
Asda Cashpot
•
Easy fundraising (% online purchases)
•
Pick Plates – Sales Partnership
•
Just Giving| |Statement confirming
whether the trustees have
had regard to the
guidance issued by the
Charity Commission on
public benefit|Para 1.18|All trustees have reviewed guidance issued by the
Charity Commission regarding public benefit.
Headcorn PTFA is a member of Parent Kind which
provides charity guidance and advice. Any queries
are submitted to Parent Kind.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|N/A| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|N/A| |Other||N/A| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|PTFA donations have been used to
purchase the following for Headcorn
Primary School:
•
Swimming pool maintenance
•
Year 6 leavers gifts & events
•
£200 gift for each class
•
Pupil first aid courses
•
Educational workshops
•
Calm space room
•
Sports team kits
•
Dojo point prizes (points awarded by
teaching staff)
•
Pupil birthday cards
•
Educational material
•
Sports equipment
•
School clubs
•
School discos
•
School Christmas trees
•
School Christmas tree in the village
•
New starters parents pack| **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Current Account: £19,938.48
Savings Account: £8,429.19
Cash: £278
PayPal: £930.23
Total: £29,575.90| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The PTFA advise Headcorn Primary
School at the end of each year on the
charity’s financial position. The PTFA then
work in partnership with Sarah Symonds
(Head Teacher) and the school governors
to decide how funds will be spent.| |Amount of reserves held|Para 1.22|Savings Account: £8,429.19| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Para 1.46 Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Parent Kind Model Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Parent Kind Model Constitution| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Election process – including the committee
but open to all parents, teachers and
friends of Headcorn Primary School to
attend| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Para 1.51 Other ## **Reference and Administrative details** |Charity name|Headcorn School Parents’ Teacher’ and Friends’
Association| |---|---| |Other name the charity uses|Headcorn School PTFA| |Registered charity number|1029467| |Charity’s principal address|Headcorn Primary School, Kings Road, Headcorn, Kent
TN27 9QT| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Sarah Richards|Co-Secretary|Wholeyear|Headcorn School PTFA| ||Laura Watts|Co-Secretary|Wholeyear|Headcorn School PTFA| ||Hannah Brunt|Treasurer|Voted in 14thJanuary‘25|Headcorn School PTFA| ||Sarah Hollywood|Committee Member|Voted in 11thMarch ‘25|Headcorn School PTFA| ||Danielle Fitzgerald|Committee Member|Voted in 11thMarch ‘25|Headcorn School PTFA| ||Hannah Rock|Committee Member|Voted in 11thMarch ‘25|Headcorn School PTFA| ||Kathleen Jackson|Committee Member|Voted in 11thMarch ‘25|Headcorn School PTFA| ## – Corporate trustees names of the directors at the date the report was approved **Director name** N/A Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |N/A||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|Only financial assets are held| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|The PTFA work in partnership with Sarah Symonds (Head
Teacher) and the school governors to decide how funds
will be spent to benefit the children of Headcorn Primary
School.| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|The PTFA do not have access to Headcorn Primary
School assets.| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Hannah Brunt|| |||| ||
Treasurer|| |||| ||23/01/2026||