Trustees’ Annual Report for the period
From 1[st] January 2023 Period start date To 3 1[st] December 2023 Period end date
Charity name: Headcorn School Parents’ Teacher’ and Friends’ Association
Charity registration number: 1029467
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The PTFA work in partnership with Sarah Symonds (Head Teacher) and Jack Keeler (Chair of Governors) to decide how funds will be spent to benefit the children of Headcorn School. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
This last year we have held the following fund-raising events and sales: • Coronation Teddy Bear sales • Halloween Trail • Fireworks event • Quiz and Fizz Event • Christmas cards & mugs • Village Calendar • Donut Sales • Non uniform day donations • 2ndhand uniform sales • Village May Fair Non-event fund raising: • Easy fundraising • Your School Lottery |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All trustees have reviewed guidance issued by the Charity Commission regarding public benefit. Headcorn PTFA is a member of Parent Kind which provides charity guidance and advice. Any queries are submitted to Parent Kind. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | |
|---|---|
| Policy on grant making | Para 1.38 |
| Policy on social investment including program related investment |
Para 1.38 | |
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | PTFA donations have been used to purchase the following for Headcorn Primary School: • Outdoor classroom groundworks • School cricket kits • £200 gift for each class teacher • Early Years Resources • Play items • Christmas Trees and YR baubles • Y6 leavers gifts • Pool maintenance • Children’s birthday cards • Disco amp • School Discos • Shaun the Sheep Trail • Christmas tree in the churchyard • Christmas Elf • Chicken upkeep |
Additional information (optional) You may choose to include further statements where relevant about:
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Achievements against
objectives set
Para 1.41
Performance of fundraising
activities against objectives
set
Para 1.41
Investment performance
against objectives
Para 1.41
Other
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Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Current Account: £23,398.54 Savings Account: £7,425.50 Cash: £300 Total: £31,124.04 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The PTFA advise Headcorn Primary School at the end of each year on the charity’s financial position. The PTFA then work in partnership with Sarah Symonds (Head Teacher) and Jack Keeler (Chair of Governors) to decide how funds will be spent. |
| Amount of reserves held | Para 1.22 | Savings Account: £7,425.50 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional) You may choose to include further statements where relevant about: The charity’s principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Para 1.46 Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Parent Kind Model Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Parent Kind Model Constitution |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Election process – including the committee but open to all parents, teachers and friend of Headcorn Primary School to attend |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Para 1.51 Other
Reference and Administrative details
| Charity name | Headcorn School Parents’ Teacher’ and Friends’ Association |
|---|---|
| Other name the charity uses | Headcorn School PTFA |
| Registered charity number | 1029467 |
| Charity’s principal address | Headcorn Primary School, Kings Road, Headcorn, Kent TN27 9QT |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Vikki Nesbitt | Co-Chair | Headcorn School PTFA | ||
| Jen Davey | Co-Chair | Headcorn School PTFA | ||
| Toni Morgan | Co-Secretary | Headcorn School PTFA | ||
| Susan Gravells | Co-Secretary | Headcorn School PTFA | ||
| Jo Maher | Treasurer | Headcorn School PTFA |
– Corporate trustees names of the directors at the date the report was approved
Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | **Dates acted if not for whole year ** | |
|---|---|---|
| N/A | ||
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
Only financial assets are held |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
The PTFA work in partnership with Sarah Symonds (Head Teacher) and Jack Keeler (Chair of Governors) to decide how funds will be spent to benefit the children of Headcorn Primary School. |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
The PTFA do not have access to Headcorn Primary School assets. |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Johanna Maher Full name(s) Toni Morgan ~~a~~ Position (eg Secretary, Co-Secretary Treasurer Chair, etc) ~~a~~ Date 02/04/2025
Gy e ~~Nom)~~ Headcorn School PTFA 1029467
Receipts and payments accounts
CC16a
For the period 1[st] January ‘23 31[st] December ‘23 To from
Section A Receipts and payments
| Unrestricted funds |
Restricted funds |
Endowment funds |
Total funds | Last year | ||||||
|---|---|---|---|---|---|---|---|---|---|---|
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | |||||
| A1 Receipts | ||||||||||
| MayFair | 10,099 | - | - | 10,099 | 11,013 | |||||
| Fireworks | 5,423 | - | - | 5,423 | 4,230 | |||||
| Quiz & Fizz | 636 | - | - | 636 | 1,252 | |||||
| Calendars | 1,462 | - | - | 1,462 | 698 | |||||
| School Lottery | 1,861 | - | - | 1,861 | 1,872 | |||||
| Coronation Bears | 1,001 | - | - | 1,001 | - | |||||
| Fundraising | 2,037 | - | - | 2,037 | 2,971 | |||||
| Interest | 89 | - | - | 89 | - | |||||
| Sub total(Gross income for AR) |
(Gross income for AR) 22,608 |
- | - | 22,608 | 22,036 | |||||
| A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - Total receipts 22,608 - - 22,608 22,036 ~~——————~~ |
||||||||||
| A3 Payments | ||||||||||
| Insurance | 140 | - | - | 140 | 116 | |||||
| Website/Social Media | 425 | - | - | 425 | 420 | |||||
| General Expenses | 436 | - | - | 436 | 602 | |||||
| School Expenses | 14,120 | - | - | 14,120 | 16,598 | |||||
| Class Gifts | - | - | - | - | 1,970 | |||||
| - | - | - | - | |||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| **Sub total ** | 15,121 | - | - | 15,121 | 19,706 | |||||
| A4 Asset and investment purchases, (see table) - - - - - - - - Sub total - - - - - Total payments 15,121 - - 15,121 19,706 ~~===~~ |
||||||||||
| Net of receipts/(payments) 7,487 A5 Transfers between funds - A6 Cash funds last year end - Cash funds this year end 7,487 ~~SS~~ |
- - - - - - |
- - 7,487 2,330 - - - - - - - - - - 7,487 2,330 ~~SSSSE]~~ |
CCXX R1 accounts (SS)
02/04/2025
1
Section B Statement of assets and liabilities at the end of the period
| Unrestricted | Restricted | Endowment | |||
|---|---|---|---|---|---|
| Categories | Details | funds | funds | funds | |
| to nearest £ | to nearest £ | to nearest £ | |||
| B1 Cash funds | 300 - - - - - - - - 300 - - Float Total cash funds (agree balances with receipts and payments ~~—==>=>~~ |
||||
| account(s)) | Agreement Error | OK | OK | ||
| Unrestricted | Restricted | Endowment | |||
| funds | funds | funds | |||
| Details | to nearest £ | to nearest £ | to nearest £ | ||
| B2 Other monetary assets | 23,398 - - 7,425 - - - - - - - - - - - - - - Current Account Savings Account ~~——_—~~ |
||||
| B3 Investment assets | Fund to which asset belongs Cost (optional) Current value (optional) - - - - - - - - - - Details ~~ee~~ |
||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||
| B4 Assets retained for the charity’s own use |
- - - - - - - - - - - - - - - - - - ~~ase~~ |
||||
| Fund to which | Amount due | When due | |||
| Signed by one or two trustees on behalf of all the trustees B5 Liabilities |
liability relates (optional) (optional) - - - - - Date of approval 02/04/2025 Details Signature Print Name Hannah Brunt ~~———e~~ |
||||
| CCXX R2 accounts (SS) | 2 | 02/04/2025 |
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