## **Trustees’ Annual Report for the period** **From** _1[st] January 2023_ **Period start date To** 3 _1[st] December 2023_ **Period end date** **Charity name:** Headcorn School Parents’ Teacher’ and Friends’ Association **Charity registration number:** 1029467 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The PTFA work in partnership with Sarah
Symonds (Head Teacher) and Jack Keeler
(Chair of Governors) to decide how funds
will be spent to benefit the children of
Headcorn School.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|This last year we have held the following
fund-raising events and sales:
•
Coronation Teddy Bear sales
•
Halloween Trail
•
Fireworks event
•
Quiz and Fizz Event
•
Christmas cards & mugs
•
Village Calendar
•
Donut Sales
•
Non uniform day donations
•
2ndhand uniform sales
•
Village May Fair
Non-event fund raising:
•
Easy fundraising
•
Your School Lottery| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All trustees have reviewed guidance issued
by the Charity Commission regarding public
benefit. Headcorn PTFA is a member of
Parent Kind which provides charity
guidance and advice. Any queries are
submitted to Parent Kind.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference| |---|---| |Policy on grant making|Para 1.38| |Policy on social investment
including program related
investment|Para 1.38|| |---|---|---| |Contribution made by
volunteers|Para 1.38|| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|PTFA donations have been used to
purchase the following for Headcorn
Primary School:
•
Outdoor classroom groundworks
•
School cricket kits
•
£200 gift for each class teacher
•
Early Years Resources
•
Play items
•
Christmas Trees and YR baubles
•
Y6 leavers gifts
•
Pool maintenance
•
Children’s birthday cards
•
Disco amp
•
School Discos
•
Shaun the Sheep Trail
•
Christmas tree in the churchyard
•
Christmas Elf
•
Chicken upkeep| **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against
objectives set
Para 1.41
Performance of fundraising
activities against objectives
set
Para 1.41
Investment performance
against objectives
Para 1.41
Other
**----- End of picture text -----**
## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Current Account: £23,398.54
Savings Account: £7,425.50
Cash: £300
Total: £31,124.04| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The PTFA advise Headcorn Primary
School at the end of each year on the
charity’s financial position. The PTFA then
work in partnership with Sarah Symonds
(Head Teacher) and Jack Keeler (Chair of
Governors) to decide how funds will be
spent.| |Amount of reserves held|Para 1.22|Savings Account: £7,425.50| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Para 1.46 Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Parent Kind Model Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Parent Kind Model Constitution| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Election process – including the committee
but open to all parents, teachers and friend
of Headcorn Primary School to attend| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Para 1.51 Other ## **Reference and Administrative details** |Charity name|Headcorn School Parents’ Teacher’ and Friends’
Association| |---|---| |Other name the charity uses|Headcorn School PTFA| |Registered charity number|1029467| |Charity’s principal address|Headcorn Primary School, Kings Road, Headcorn, Kent
TN27 9QT| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Vikki Nesbitt|Co-Chair||Headcorn School PTFA| ||Jen Davey|Co-Chair||Headcorn School PTFA| ||Toni Morgan|Co-Secretary||Headcorn School PTFA| ||Susan Gravells|Co-Secretary||Headcorn School PTFA| ||Jo Maher|Treasurer||Headcorn School PTFA| ## – Corporate trustees names of the directors at the date the report was approved **Director name** N/A Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year **|| |---|---|---| |N/A||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|Only financial assets are held| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|The PTFA work in partnership with Sarah Symonds (Head
Teacher) and Jack Keeler (Chair of Governors) to decide
how funds will be spent to benefit the children of Headcorn
Primary School.| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|The PTFA do not have access to Headcorn Primary
School assets.| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Johanna Maher **Full name(s)** Toni Morgan ~~a~~ **Position (eg Secretary,** Co-Secretary Treasurer **Chair, etc)** ~~a~~ **Date** 02/04/2025 ## Gy e ~~Nom)~~ **Headcorn School PTFA 1029467** ## **Receipts and payments accounts** **CC16a** **For the period** 1[st] January ‘23 31[st] December ‘23 **To from** ## **Section A Receipts and payments** ||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**|| |---|---|---|---|---|---|---|---|---|---|---| ||**to the nearest £**|**to the nearest £**|**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|| |**A1 Receipts**||||||||||| |MayFair|**10,099**||**-**||**-**||**10,099**||**11,013**|| |Fireworks|**5,423**||**-**||**-**||**5,423**||**4,230**|| |Quiz & Fizz|**636**||**-**||**-**||**636**||**1,252**|| |Calendars|**1,462**||**-**||**-**||**1,462**||**698**|| |School Lottery|**1,861**||**-**||**-**||**1,861**||**1,872**|| |Coronation Bears|**1,001**||**-**||**-**||**1,001**||**-**|| |Fundraising|**2,037**||**-**||**-**||**2,037**||**2,971**|| |Interest|**89**||**-**||**-**||**89**||**-**|| |**_Sub total_**_(Gross income for_
_AR)_|_(Gross income for_
_AR)_
**22,608**||**-**||**-**||**22,608**||**22,036**|| |**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_ 22,608**
**-**
**-**
**22,608**
**22,036**
~~——————~~||||||||||| |**A3 Payments**||||||||||| |Insurance|**140**||**-**||**-**||**140**||**116**|| |Website/Social Media|**425**||**-**||**-**||**425**||**420**|| |General Expenses|**436**||**-**||**-**||**436**||**602**|| |School Expenses|**14,120**||**-**||**-**||**14,120**||**16,598**|| |Class Gifts|**-**||**-**||**-**||**-**||**1,970**|| ||**-**||**-**||**-**||**-**|||| ||**-**||**-**||**-**||**-**||**-**|| ||**-**||**-**||**-**||**-**||**-**|| ||**-**||**-**||**-**||**-**||**-**|| |**_Sub total_ **|**15,121**||**-**||**-**||**15,121**||**19,706**|| |**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_**
**15,121**
**-**
**-**
**15,121**
**19,706**
~~===~~||||||||||| |**_Net of receipts/(payments)_**
**7,487**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**-**
**_Cash funds this year end_**
**7,487**
~~SS~~|||**-**
**- -**
**- -**
**-**|**-**
**- 7,487**
**2,330**
**- -**
**-**
**-**
**- -**
**-**
**-**
**-**
**- 7,487**
**2,330**
~~SSSSE]~~||||||| CCXX R1 accounts (SS) 02/04/2025 1 ## **Section B Statement of assets and liabilities at the end of the period** ||||**Unrestricted**|**Restricted**|**Endowment**| |---|---|---|---|---|---| |**Categories**|**Details**||**funds**|**funds**|**funds**| ||||**to nearest £**|**to nearest £**|**to nearest £**| |**B1 Cash funds**|**300**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**300**
**-**
**-**
Float
**_Total cash funds_**
(agree balances with receipts and payments
~~—==>=>~~||||| ||account(s))||Agreement Error|OK|OK| ||||**Unrestricted**|**Restricted**|**Endowment**| ||||**funds**|**funds**|**funds**| ||**Details**||**to nearest £**|**to nearest £**|**to nearest £**| |**B2 Other monetary assets**|**23,398**
**-**
**-**
**7,425**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Current Account
Savings Account
~~——_—~~||||| |**B3 Investment assets**|**Fund to which**
**asset belongs**
**Cost (optional)**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Details**
~~ee~~||||| ||**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**|**Current value**
**(optional)**| |**B4 Assets retained for the**
**charity’s own use**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~ase~~||||| ||||**Fund to which**|**Amount due**|**When due**| |Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**|**liability relates**
**(optional)**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Date of
approval
02/04/2025
**Details**
Signature
Print Name
Hannah Brunt
~~———e~~||||| |CCXX R2 accounts (SS)|2||||02/04/2025| CHARITY COMMISSION FOR ENGLAND AND WALES Indepondent examlnerfs report on the accounts Seciioii A mwnb•r• ol 31" O•c4mb•r 2023 Ch•rlty no (Ilanyl (*• ltr Tntyfi lor th• ￿ •ndod 31n2r2023. 2011 fthe Arf), 145 of 2011 Act in I￿}ng out my •x￿1n•t10fi. I urKl* s01*ion 14951(bl Ind•p•nd•nt th•A