2023-08-31-accounts

ANNUAL GENERAL MEETING

Wednesday 27[th] September 2023 @ 7.30pm Via Teams

AGENDA & MINUTES

• Atendees:  Amelia Joyner (Staff)  Adam Skilton  Andrew Parker (Staff)  Becky  Louise Waring (Staff)  Conor Moore  Michelle (Staff)  Hannah Mackay  Sarah Turner (Staff)  Katie Broom  Jack Madge  Liz Beaton  Nick Moore  Louise C  James Shere  Ray Harris  Naomi Cook  Sophie Held

• Conor Moore

• Hannah Mackay

• Katie Broom

• Sophie Held

• Apologies for absence

• Jade Henry, Mandy Wallace, Becky Brittan, Emma Horn, Jess Titcombe, Kelly Houchard

• Minutes of the AGM held on Monday 26[th] September 2022

 Maters Arising

• Completion of the new lease for the pre-school – trustees to be added to the lease before it can be signed and invoices sent for rent. To be worked on with the new committee.

• Chairpersons Report

• Treasurers Report

• Fundraising Report

• Present the Main A/C & Fundraising Accounts

• Accountant – Batchelor & Co.

• Electon of Ofcers and Commitee

o Essental Roles:

• Chair

James Shere (proposed by Naomi, seconded by Becky)

• Treasurer Nick Moore (proposed by James, seconded by Naomi)

• Fundraising Lead Becky (proposed by James, seconded by Jack)  Secretary Naomi Cook (proposed Jack, Seconded by Nick)

o General Commitee Member Volunteers:

• Emma Horn (proposed and seconded by the group)

• Rob Gillings (proposed and seconded by the group)

 Pre-school Leader Report

o Review of the year

• We had a brilliant year, it seems such a long time ago that the children left us to move to school and have now welcomed lots of new faces into our preschool and I am so pleased to say that they are settling in so well. They listen beautifully, chat away, follow the rules and routines and are a delight and we are really excited about where we can take them in their learning, through exciting planning, interesting group times and activities and with our lovely caring team in our nurturing environment.

We have lots of visits and experiences to plan to include:

• fire fighters

• Robot Reg

• Sporty mini’s

• tennis coaching

• animal visits

• and our lollipop lady always comes to see us.

Trips Planned:

• World book day to the library,

• Willowbank trips and St Andrews church trips

• Teddy Bears picnic,

• trips to have milkshake at the leisure centre and to the river.

• To Aldi

• The Walronds and CCA fields

• Hopefully a bus trip

We celebrated the King’s Coronation last year and really enjoyed our grandparent coffee morning and craft sessions.

We like to thank all parents and Grandparents who help us and come along on trips.

We had some fantastic fundraising which has paid for lots of lovely new resources for the children and Jackie and Sophie have really built on their qualification success last year and have delivered a really wonderful Forest School with sessions all year round which is a great benefit. We also completed our Forest School shelter which is a wonderful addition to the garden.

Plans for the coming year are to improve the security around the main entrance gate and update the door locking systems inside the building. We are also continuing to develop our fantastic provision for children with additional needs and children who need some support with their speech and language.

Our commitment to working with every child and family as an individual is always our biggest focus. We will be collecting your views as well over the coming weeks to see if we can improve on any areas and we are thrilled with how we have already settled into our new term.

A huge thank you to the whole team for their commitment, support, and dedication to their role and we also keep Mandy Goff in our thoughts during her leave of absence from our preschool office.

• AOB

• Date of next AGM – Monday 23[rd] September 2024

• Planned Monthly Commitee Meetngs

(some may need to be changed throughout the year). All meetings will commence at 19.30 via teams (meeting invites to be sent out)

• Monday 9[th] October

• Monday 6[th] November

• Monday 4[th] December

• Monday 8[th] January 2024

• Monday 5[th] February 2024

• Monday 4[th] March 2024

• Monday 15[th] April 2024 (2 week delay due to Easter holidays)

• Monday 13[th] May 2024 (1 week delay due to May Bank holiday)

• Monday 3[rd] June 2024

• Monday 1[st] July

Cullompton Pre-School

Income and Expenditure Account

For the year ended 31st August 2023

Income

Fees Early Years Funding Uniform Sales Sundry Income Interest Received Fundraising Surplus Gift Aid Grants	29,120 181,147 822 186 221 129 131 4,101
	215,856

Expenditure

Wages Equipment & Hut Maintenance Rent Electricity Gas Water Telephone Insurance Printing,Stationery & Postage Session Budget Uniform Purchases Furniture & Office Equipment Training Costs Accountancy Sundry Expenses Bank Charges Cash Floats Drawn Ofsted Surplus of Income over Expenditure	176,652 19,084 - 2,779 3,232 364 1,621 1,249 2,503 1,872 1,365 1,177 1,234 384 266 116 490 50	214,439

We have prepared this Income & Expenditure Account from the records and explanations provided and certify it to be in accordance therewith.

Batchelor & Company Accountants Ltd

Cullompton Pre-School

Balance Sheet as at 31st August 2023

Balance brought forward at 1st September 2022 Surplus of Income over Expenditure Balance as at 31st August 2023 Represented by:- Balances at Barclays Bank plc ~ Community Account ~ Business Tracker Account Opening Balance Internal Transfers Fundraising a/c Internal Transfers Community a/c Interest	78,635 1,417 £ 80,052 27,862 51,972 - - 218 52,190 £ 80,052	78,635 1,417

Cullompton Pre-School Fundraising Account

Income & Expenditure Account

For the year ended 31st August 2023

Income

Photographs Summer Fete Sponsored Bike Ride Xmas Cards & Tea Towels Sky Dive Amazon Smile Grants Bank Interest Gift Aid Sundry Income e Summer Fete Expenses Activities/Resources Xmas Cards & Tea Towels Bank Fees Sky Dive Photo Session Sundries Surplus of Income over Expenditure	969 8,392 436 168 600 130 382	700 3,057 2,620 590 3,751 51 2,375 13 - 508
		13,664 11,078

Expenditure

We have prepared this Income & Expenditure Account from the records and explanations provided and certify it to be in accordance therewith.

Batchelor & Company Accountants Ltd

Cullompton Pre-School Fundraising Account

Balance Sheet as at 31st August 2023

Balance at General account as at 1st September 2022		4,177
Petty Cash at 1st September 2022		-
Surplus of Income over Expenditure		2,587
	£	6,764
Less:Transfers to Other Pre-School Accounts		-
Balance at General account at 31st August 2023		6,764
Petty Cash at 31st August 2023		-
	£	6,764