## ANNUAL GENERAL MEETING 

Wednesday 27[th] September 2023 @ 7.30pm Via Teams 

## AGENDA & MINUTES 

- Atendees:  Amelia Joyner (Staff)  Adam Skilton  Andrew Parker (Staff)  Becky  Louise Waring (Staff)  Conor Moore  Michelle (Staff)  Hannah Mackay  Sarah Turner (Staff)  Katie Broom  Jack Madge  Liz Beaton  Nick Moore  Louise C  James Shere  Ray Harris  Naomi Cook  Sophie Held 

   - Conor Moore 

   - Hannah Mackay 

   - Katie Broom 

   - Sophie Held 

- Apologies for absence 

- Jade Henry, Mandy Wallace, Becky Brittan, Emma Horn, Jess Titcombe, Kelly Houchard 

- Minutes of the AGM held on Monday 26[th] September 2022 


##  Maters Arising 

   - Completion of the new lease for the pre-school – trustees to be added to the lease before it can be signed and invoices sent for rent. To be worked on with the new committee. 

- Chairpersons Report 

- Treasurers Report 


   - Fundraising Report 

   - Present the Main A/C & Fundraising Accounts 

   - Accountant – Batchelor & Co. 

- Electon of Ofcers and Commitee 

**`o`** Essental Roles: 

- Chair 

James Shere (proposed by Naomi, seconded by Becky) 




- Treasurer Nick Moore (proposed by James, seconded by Naomi) 

- Fundraising Lead Becky (proposed by James, seconded by Jack)  Secretary Naomi Cook (proposed Jack, Seconded by Nick) 

## **`o`** General Commitee Member Volunteers: 

- Emma Horn (proposed and seconded by the group) 

- Rob Gillings (proposed and seconded by the group) 

##  Pre-school Leader Report 

**`o`** Review of the year 

- We had a brilliant year, it seems such a long time ago that the children left us to move to school and have now welcomed lots of new faces into our preschool and I am so pleased to say that they are settling in so well. They listen beautifully, chat away, follow the rules and routines and are a delight and we are really excited about where we can take them in their learning, through exciting planning, interesting group times and activities and with our lovely caring team in our nurturing environment. 

We have lots of visits and experiences to plan to include: 

- fire fighters 

- Robot Reg 

- Sporty mini’s 

- tennis coaching 

- animal visits 

- and our lollipop lady always comes to see us. 

## Trips Planned: 

- World book day to the library, 

- Willowbank trips and St Andrews church trips 

- Teddy Bears picnic, 

- trips to have milkshake at the leisure centre and to the river. 

- To Aldi 

- The Walronds and CCA fields 

- Hopefully a bus trip 

We celebrated the King’s Coronation last year and really enjoyed our grandparent coffee morning and craft sessions. 

We like to thank all parents and Grandparents who help us and come along on trips. 

We had some fantastic fundraising which has paid for lots of lovely new resources for the children and Jackie and Sophie have really built on their qualification success last year and have delivered a really wonderful Forest School with sessions all year round which is a great benefit. We also completed our Forest School shelter which is a wonderful addition to the garden. 




Plans for the coming year are to improve the security around the main entrance gate and update the door locking systems inside the building. We are also continuing to develop our fantastic provision for children with additional needs and children who need some support with their speech and language. 

Our commitment to working with every child and family as an individual is always our biggest focus. We will be collecting your views as well over the coming weeks to see if we can improve on any areas and we are thrilled with how we have already settled into our new term. 

A huge thank you to the whole team for their commitment, support, and dedication to their role and we also keep Mandy Goff in our thoughts during her leave of absence from our preschool office. 

- AOB 

- Date of next AGM – Monday 23[rd] September 2024 

- Planned Monthly Commitee Meetngs 

(some may need to be changed throughout the year).  All meetings will commence at 19.30 via teams (meeting invites to be sent out) 

- Monday 9[th] October 

- Monday 6[th] November 

- Monday 4[th] December 

- Monday 8[th] January 2024 

- Monday 5[th] February 2024 

- Monday 4[th] March 2024 

- Monday 15[th] April 2024 (2 week delay due to Easter holidays) 

- Monday 13[th] May 2024 (1 week delay due to May Bank holiday) 

- Monday 3[rd] June 2024 

- Monday 1[st] July 



## **Cullompton Pre-School** 

## **Income and Expenditure Account** 

## **For the year ended 31st August 2023** 

## **Income** 

|Fees<br>Early Years Funding<br>Uniform Sales<br>Sundry Income<br>Interest Received<br>Fundraising Surplus<br>Gift Aid<br>Grants|29,120<br>181,147<br>822<br>186<br>221<br>129<br>131<br>4,101|
|---|---|
||215,856|



## **Expenditure** 

|Wages<br>Equipment & Hut Maintenance<br>Rent<br>Electricity<br>Gas<br>Water<br>Telephone<br>Insurance<br>Printing,Stationery & Postage<br>Session Budget<br>Uniform Purchases<br>Furniture & Office Equipment<br>Training Costs<br>Accountancy<br>Sundry Expenses<br>Bank Charges<br>Cash Floats Drawn<br>Ofsted<br>**Surplus of Income over Expenditure**|176,652<br>19,084<br>-<br>2,779<br>3,232<br>364<br>1,621<br>1,249<br>2,503<br>1,872<br>1,365<br>1,177<br>1,234<br>384<br>266<br>116<br>490<br>50|214,439|
|---|---|---|



We have prepared this Income & Expenditure Account from the records and explanations provided and certify it to be in accordance therewith. 

Batchelor & Company Accountants Ltd 



## **Cullompton Pre-School** 

## **Balance Sheet as at 31st August 2023** 

|Balance brought forward at 1st September 2022<br>Surplus of Income over Expenditure<br>Balance as at 31st August 2023<br>Represented by:-<br>Balances at Barclays Bank plc<br>~<br>Community Account<br>~<br>Business Tracker Account<br>Opening Balance<br>Internal Transfers Fundraising a/c<br>Internal Transfers Community a/c<br>Interest|78,635<br>1,417<br>£<br>80,052<br>27,862<br>51,972<br>-<br>-<br>218<br>52,190<br>£<br>80,052|78,635<br>1,417|
|---|---|---|





## **Cullompton Pre-School Fundraising Account** 

## **Income & Expenditure Account** 

## **For the year ended 31st August 2023** 

## **Income** 

|Photographs<br>Summer Fete<br>Sponsored Bike Ride<br>Xmas Cards & Tea Towels<br>Sky Dive<br>Amazon Smile<br>Grants<br>Bank Interest<br>Gift Aid<br>Sundry Income<br>**e**<br>Summer Fete Expenses<br>Activities/Resources<br>Xmas Cards & Tea Towels<br>Bank Fees<br>Sky Dive<br>Photo Session<br>Sundries<br>**Surplus of Income over Expenditure**|969<br>8,392<br>436<br>168<br>600<br>130<br>382|700<br>3,057<br>2,620<br>590<br>3,751<br>51<br>2,375<br>13<br>-<br>508|
|---|---|---|
|||13,664<br>11,078|



## **Expenditure** 

We have prepared this Income & Expenditure Account from the records and explanations provided and certify it to be in accordance therewith. 

Batchelor & Company Accountants Ltd 



## **Cullompton Pre-School Fundraising Account** 

## **Balance Sheet as at 31st August 2023** 

|Balance at General account as at 1st September 2022||4,177|
|---|---|---|
|Petty Cash at 1st September 2022||-|
|Surplus of Income over Expenditure||2,587|
||£|6,764|
|Less:Transfers to Other Pre-School Accounts||-|
|Balance at General account at 31st August 2023||6,764|
|Petty Cash at 31st August 2023||-|
||£|6,764|





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