Headingley Pre School
Charity number 1029327
Annual Report and Financial Statements
for the year ended 31 August 2024
Headingley Pre School
Annual Report and Financial Statements for the year ended 31 August 2024
| Contents | Page |
|---|---|
| Trustees' report | 2 to 3 |
| Examiner's report | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 |
| Notes to the accounts | 7 to 11 |
Prepared by West Yorkshire Community Accountancy Service CIO
1
Headingley Pre School
Trustees' report for the year ended 31 August 2024
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates
Position Dates Chair
Charlotte Parr Ellen McCartney Christine Barraclough Michelle Lanham Molly Rigg
Charity number
Charity number 1029327 Registered in England and Wales Registered and principal address Bankers C/o Shire Oak Primary School Unity Trust Bank plc Wood Lane Nine Brindleyplace Headingley Birmingham Leeds B1 2HB LS6 2DT
Registered and principal address
Independent examiner
Simon Bostrom FCIE
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is governed by a constitution (Pre-school Learning Alliance Model) adopted 22 May 2015 as amended on 1 September 2007.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by the members at the AGM.
2
Headingley Pre School
Trustees' report (continued) for the year ended 31 August 2024
Objectives and activities
The charity's objects
To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
a) Offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability.
b) Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas.
c) Instigating and adhering to and furthering the aims and objects of the Pre-School Learning Alliance.
The charity's main activities
To provide high quality education and childcare to children of pre-school age.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.
Achievements and performance
The charity has continued to provide affordable, high quality early years education and childcare for children from 2-5yrs.
Places are offered flexibly 5 days a week to suit parent/carers needs.
Excellent value for money was offered as no extras charges were made to parents on top of funding, families were able to take their free childcare entitlements without having to pay for any additional extras.
The free childcare entitlement was open across all sessions including before and afterschool provision, families were very grateful for these options.
It was an exceptionally busy year, with places being full from the Autumn term.
Despite being full, a small number of discretionary places were kept open for vulnerable children in the year, these also got filled by the year end.
Financial review
The net income for the year was £48,442, all relating to unrestricted funds.
Reserves policy
The charity's free reserves, excluding fixed assets, at the year end were £129,601.
The Pre-school’s reserves policy is to have a minimum of four months and a maximum of six months worth of running costs in reserve at any one time. This would equate to £55,150 to £110,300 based on a planned spending of £220,600.
The trustees are aware that the reserves have increased this year and now exceed our upper reserves limit. We are currently looking at the best way to utilise this surplus.
Approved by the board of trustees on 30/04/2025
Michelle Lanham (Trustee)
3
Headingley Pre School
Independent examiner's report to the trustees of Headingley Pre School
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 August 2024, which are set out on pages 5 to 11.
Responsibilities and basis of report
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the charity's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
-
3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Simon Bostrom FCIE
27/06/2025
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
4
Headingley Pre School
Statement of Financial Activities
(including summary income and expenditure account) for the year ended 31 August 2024
| Notes 2024 Unrestricted funds £ Income from: Grants (2) 195,841 Fees 36,339 Other income 352 Total income 232,532 Expenditure on: Salaries and NIC (3) 152,662 Payroll charges 1,816 Staff training 448 Other staff costs 726 Rent and room hire 11,934 Insurance 848 Utilities and phone 1,546 Repairs and refurbishment 1,587 Office costs 310 Photocopier and printing 1,566 Equipment and resources 5,101 Food and milk 3,244 Independent examination 1,140 Fees - other professional 104 Website and advertising 699 Bank charges 151 Depreciation 112 Other expenses 65 Trips and activities 31 Total expenditure 184,090 Net income / (expenditure) 48,442 Fund balances brought forward 81,607 Fund balances carried forward (4) 130,049 |
2024 Restricted funds £ 1,920 - - 1,920 1,920 - - - - - - - - - - - - - - - - - - 1,920 - - - |
2024 Total funds £ 197,761 36,339 352 234,452 154,582 1,816 448 726 11,934 848 1,546 1,587 310 1,566 5,101 3,244 1,140 104 699 151 112 65 31 186,010 48,442 81,607 130,049 |
2023 Total funds £ 147,036 33,169 237 180,442 128,364 1,577 943 141 11,845 810 1,211 4,611 187 1,301 9,070 2,805 1,140 50 553 151 3,878 357 744 169,738 10,704 70,903 81,607 |
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
5
Headingley Pre School
Balance sheet
| as at 31 August 2024 2024 Unrestricted £ Fixed assets Tangible assets (5) 448 Total fixed assets 448 Current assets Cash at bank and in hand (6) 131,421 Total current assets 131,421 Current liabilities: amounts falling due within one year Creditors and accruals (7) 1,820 Total current liabilities 1,820 Net current assets / (liabilities) 129,601 Net assets 130,049 Funds Unrestricted funds 130,049 Restricted funds - Total funds 130,049 |
2024 Restricted £ - - - - - - - - - - - |
2024 Total £ 448 448 131,421 131,421 1,820 1,820 129,601 130,049 130,049 - 130,049 |
2023 Total £ - - 82,858 82,858 1,251 1,251 81,607 81,607 81,607 - 81,607 |
|---|---|---|---|
The financial statements were approved by the board of trustees on 30/04/2025
Michelle Lanham (Trustee)
6
Headingley Pre School
Notes to the accounts
for the year ended 31 August 2024
1 Accounting policies
Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
Going concern
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
Incoming resources
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
Grants and donations
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
Expenditure and liabilities
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Tangible fixed assets
Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Equipment: Over 5 years
Pensions
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
Leases
Rents under operating leases are charged on a straight line basis over the lease term or to an earlier date if the lease can be determined without financial penalty.
7
Headingley Pre School
Notes to the accounts continued
for the year ended 31 August 2024
| 2 Grants and donations Leeds City Council 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions Freelance workers |
2024 Unrestricted funds £ 167,363 167,363 28478 |
2024 Restricted funds £ - 1920 |
2024 Total funds £ 167,363 167,363 30398 2024 £ 147,559 8,808 (6,089) 3,984 320 154,582 |
2023 Total funds £ 147,036 147,036 2023 £ 123,599 6,888 (5,693) 3,240 330 128,364 |
|---|---|---|---|---|
| The average number of employees during the year was 10, | The average number of employees during the year was 10, | being | an average of 5.9 full time equivalent (2023: | |
|---|---|---|---|---|
| 9.3, 5.5 FTE). There were no employees with emoluments | above | £60,000. | ||
| Defined contribution pension scheme | 2024 2023 |
|||
| Costs of the scheme to the charity for the year | £ £ 3,984 3,240 |
|||
| Amount of any contributions outstanding at the year | end | - - |
||
| Amount of any contributions prepaid at the year end | - - |
|||
| **4 ** | Restricted funds Balance b/f |
Incoming | Outgoing Transfers Balance c/f |
|
| £ SENDIF funding - |
£ 1,920 |
£ £ £ 1,920 - - |
||
| - | 1,920 | 1,920 - - |
||
| Fund name Purpose of restriction |
||||
| SENDIF funding Special needs funding. |
8
Headingley Pre School
Notes to the accounts continued
for the year ended 31 August 2024
| 5 6 7 **8 ** |
Tangible assets Cost £ £ £ At 1 September 2023 - - - Additions - - - At 31 August 2024 - - - Depreciation At 1 September 2023 - - - Charge for year - - - At 31 August 2024 - - - Net book value At 31 August 2024 - - - At 31 August 2023 - - - Cash at bank and in hand Cash at bank Cash in hand Creditors and accruals Accruals Other creditors Related party transactions Trustee expenses Trustee remuneration and benefits Ellen McCartney (authority provided within the constitution) Other related party transactions Lurdes Barraclough Motor vehicles Class 3 Class 4 No trustee received any expenses during this year or the previous year. Name of trustee or related party Relationship to charity Description of transaction Related to Christine Barraclough Employed by the charity Martha Sansoya Related to Ellen McCartney Employed by the charity |
£ 19,390 560 19,950 19,390 112 19,502 448 - 2024 £ 131,215 206 131,421 2024 £ 1,140 680 1,820 2024 £ 36,826 36,826 2024 £ 2,490 10,368 12,858 Equipment |
Total £ 19,390 560 19,950 19,390 112 19,502 448 - 2023 £ 82,858 - 82,858 2023 £ 1,140 111 1,251 2023 £ 35,087 35,087 2023 £ 2,467 7,699 10,166 |
|---|---|---|---|
9
Headingley Pre School
Notes to the accounts continued
for the year ended 31 August 2024
8 Related party transactions continued
Reason for remuneration
The constitution permits paid members of pre-school staff to be elected to the committee as trustees.
Legal authority for the payment
The legal authority for the payment is via a provision within the charity's governing document.
Remuneration and benefits received by key management personnel
The total employee benefits received by key management personnel were £60,631 (previous year: £57,424).
| 9 Operating leases Within one year In the second to fifth years inclusive Over five years from the balance sheet date Expected future minimum lease payments over the remaining life of the lease, analysed into the period in which the commitment falls due: |
2024 £ 295 - - 295 |
2023 £ 708 295 - 1,003 |
|---|---|---|
10
Headingley Pre School
Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 August 2024
| 2024 2023 Unrestricted Unrestricted funds funds £ £ Income Grants 195,841 141,739 Fees 36,339 33,169 Other income 352 237 Total income 232,532 175,145 Expenditure Salaries and NIC 152,662 123,067 Payroll charges 1,816 1,577 Staff training 448 943 Other staff costs 726 141 Rent and room hire 11,934 11,845 Insurance 848 810 Utilities and phone 1,546 1,211 Repairs and refurbishment 1,587 4,611 Office costs 310 187 Photocopier and printing 1,566 1,301 Equipment and resources 5,101 9,070 Food and milk 3,244 2,805 Independent examination 1,140 1,140 Fees - other professional 104 50 Website and advertising 699 553 Bank charges 151 151 Depreciation 112 3,878 Other expenses 65 357 Trips and activities 31 744 Total expenditure 184,090 164,441 Net income / (expenditure) 48,442 10,704 Fund balances brought forward 81,607 70,903 Fund balances carried forward 130,049 81,607 |
2024 Restricted funds £ 1,920 - - 1,920 1,920 - - - - - - - - - - - - - - - - - - 1,920 - - - |
2023 Restricted funds £ 5,297 - - 5,297 5,297 - - - - - - - - - - - - - - - - - - 5,297 - - - |
2024 Total funds £ 197,761 36,339 352 234,452 154,582 1,816 448 726 11,934 848 1,546 1,587 310 1,566 5,101 3,244 1,140 104 699 151 112 65 31 186,010 48,442 81,607 130,049 |
2023 Total funds £ 147,036 33,169 237 180,442 128,364 1,577 943 141 11,845 810 1,211 4,611 187 1,301 9,070 2,805 1,140 50 553 151 3,878 357 744 169,738 10,704 70,903 81,607 |
|---|---|---|---|---|
11