## Headingley Pre School
Charity number 1029327
## Annual Report and Financial Statements
for the year ended 31 August 2024
## Headingley Pre School
Annual Report and Financial Statements for the year ended 31 August 2024
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 3|
|Examiner's report|4|
|Statement of financial activities|5|
|Balance sheet|6|
|Notes to the accounts|7 to 11|
**Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Headingley Pre School
## Trustees' report for the year ended 31 August 2024
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
**Position Dates** Chair
Charlotte Parr Ellen McCartney Christine Barraclough Michelle Lanham Molly Rigg
## **Charity number**
**Charity number** 1029327 Registered in England and Wales **Registered and principal address Bankers** C/o Shire Oak Primary School Unity Trust Bank plc Wood Lane Nine Brindleyplace Headingley Birmingham Leeds B1 2HB LS6 2DT
## **Registered and principal address**
## **Independent examiner**
Simon Bostrom FCIE
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is governed by a constitution (Pre-school Learning Alliance Model) adopted 22 May 2015 as amended on 1 September 2007.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
2
## Headingley Pre School
## Trustees' report (continued) for the year ended 31 August 2024
## **Objectives and activities**
## **The charity's objects**
To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
a) Offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability.
b) Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas.
c) Instigating and adhering to and furthering the aims and objects of the Pre-School Learning Alliance.
## **The charity's main activities**
To provide high quality education and childcare to children of pre-school age.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.
## **Achievements and performance**
The charity has continued to provide affordable, high quality early years education and childcare for children from 2-5yrs.
Places are offered flexibly 5 days a week to suit parent/carers needs.
Excellent value for money was offered as no extras charges were made to parents on top of funding, families were able to take their free childcare entitlements without having to pay for any additional extras.
The free childcare entitlement was open across all sessions including before and afterschool provision, families were very grateful for these options.
It was an exceptionally busy year, with places being full from the Autumn term.
Despite being full, a small number of discretionary places were kept open for vulnerable children in the year, these also got filled by the year end.
## **Financial review**
The net income for the year was £48,442, all relating to unrestricted funds.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £129,601.
The Pre-school’s reserves policy is to have a minimum of four months and a maximum of six months worth of running costs in reserve at any one time. This would equate to £55,150 to £110,300 based on a planned spending of £220,600.
The trustees are aware that the reserves have increased this year and now exceed our upper reserves limit. We are currently looking at the best way to utilise this surplus.
Approved by the board of trustees on 30/04/2025
Michelle Lanham (Trustee)
3
## Headingley Pre School
## Independent examiner's report to the trustees of Headingley Pre School
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 August 2024, which are set out on pages 5 to 11.
## **Responsibilities and basis of report**
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the charity's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Simon Bostrom FCIE
27/06/2025
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
4
## Headingley Pre School
## Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 31 August 2024
|Notes
2024
Unrestricted
funds
£
**Income from:**
Grants
(2)
195,841
Fees
36,339
Other income
352
**Total income**
232,532
**Expenditure on:**
Salaries and NIC
(3)
152,662
Payroll charges
1,816
Staff training
448
Other staff costs
726
Rent and room hire
11,934
Insurance
848
Utilities and phone
1,546
Repairs and refurbishment
1,587
Office costs
310
Photocopier and printing
1,566
Equipment and resources
5,101
Food and milk
3,244
Independent examination
1,140
Fees - other professional
104
Website and advertising
699
Bank charges
151
Depreciation
112
Other expenses
65
Trips and activities
31
**Total expenditure**
184,090
**Net income / (expenditure)**
48,442
**Fund balances brought forward**
81,607
**Fund balances carried forward**
(4)
130,049|2024
Restricted
funds
£
1,920
-
-
1,920
1,920
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1,920
-
-
-|2024
Total
funds
£
197,761
36,339
352
234,452
154,582
1,816
448
726
11,934
848
1,546
1,587
310
1,566
5,101
3,244
1,140
104
699
151
112
65
31
186,010
48,442
81,607
130,049|2023
Total
funds
£
147,036
33,169
237
180,442
128,364
1,577
943
141
11,845
810
1,211
4,611
187
1,301
9,070
2,805
1,140
50
553
151
3,878
357
744
169,738
10,704
70,903
81,607|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
5
## Headingley Pre School
## Balance sheet
|as at 31 August 2024
2024
Unrestricted
£
**Fixed assets**
Tangible assets
(5)
448
**Total fixed assets**
448
**Current assets**
Cash at bank and in hand
(6)
131,421
**Total current assets**
131,421
**Current liabilities:**
**amounts falling due within one year**
Creditors and accruals
(7)
1,820
**Total current liabilities**
1,820
**Net current assets / (liabilities)**
129,601
**Net assets**
130,049
**Funds**
Unrestricted funds
130,049
Restricted funds
-
**Total funds**
130,049|2024
Restricted
£
-
-
-
-
-
-
-
-
-
-
-|2024
Total
£
448
448
131,421
131,421
1,820
1,820
129,601
130,049
130,049
-
130,049|2023
Total
£
-
-
82,858
82,858
1,251
1,251
81,607
81,607
81,607
-
81,607|
|---|---|---|---|
The financial statements were approved by the board of trustees on 30/04/2025
Michelle Lanham (Trustee)
6
Headingley Pre School
Notes to the accounts
## for the year ended 31 August 2024
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Tangible fixed assets**
Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Equipment: Over 5 years
## **Pensions**
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
## **Leases**
Rents under operating leases are charged on a straight line basis over the lease term or to an earlier date if the lease can be determined without financial penalty.
7
## Headingley Pre School
## Notes to the accounts continued
## for the year ended 31 August 2024
|**2 Grants and donations**
Leeds City Council
**3 Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance
Pensions
Freelance workers|2024
Unrestricted
funds
£
167,363
167,363
28478|2024
Restricted
funds
£
-
1920|2024
Total
funds
£
167,363
167,363
30398
2024
£
147,559
8,808
(6,089)
3,984
320
154,582|2023
Total
funds
£
147,036
147,036
2023
£
123,599
6,888
(5,693)
3,240
330
128,364|
|---|---|---|---|---|
||The average number of employees during the year was 10,|The average number of employees during the year was 10,|being|an average of 5.9 full time equivalent (2023:|
|---|---|---|---|---|
||9.3, 5.5 FTE). There were no employees with emoluments||above|£60,000.|
||**Defined contribution pension scheme**|||2024
2023|
||Costs of the scheme to the charity for the year|||£
£
3,984
3,240|
||Amount of any contributions outstanding at the year|end||-
-|
||Amount of any contributions prepaid at the year end|||-
-|
|**4 **|**Restricted funds**
Balance b/f|Incoming||Outgoing
Transfers
Balance c/f|
||£
SENDIF funding
-|£
1,920||£
£
£
1,920
-
-|
||-|1,920||1,920
-
-|
||**Fund name**
**Purpose of restriction**||||
||SENDIF funding
Special needs funding.||||
8
## Headingley Pre School
## Notes to the accounts continued
## for the year ended 31 August 2024
|**5 **
**6 **
**7 **
**8 **|**Tangible assets**
**Cost**
£
£
£
At 1 September 2023
-
-
-
Additions
-
-
-
At 31 August 2024
-
-
-
**Depreciation**
At 1 September 2023
-
-
-
Charge for year
-
-
-
At 31 August 2024
-
-
-
**Net book value**
At 31 August 2024
-
-
-
At 31 August 2023
-
-
-
**Cash at bank and in hand**
Cash at bank
Cash in hand
**Creditors and accruals**
Accruals
Other creditors
**Related party transactions**
**Trustee expenses**
**Trustee remuneration and benefits**
Ellen McCartney (authority provided within the constitution)
**Other related party transactions**
Lurdes Barraclough
Motor
vehicles
Class 3
Class 4
No trustee received any expenses during this year or the previous year.
**Name of trustee**
**or related party**
**Relationship to**
**charity**
**Description of transaction**
Related to
Christine
Barraclough
Employed by the charity
Martha Sansoya
Related to Ellen
McCartney
Employed by the charity|£
19,390
560
19,950
19,390
112
19,502
448
-
2024
£
131,215
206
131,421
2024
£
1,140
680
1,820
2024
£
36,826
36,826
2024
£
2,490
10,368
12,858
Equipment|Total
£
19,390
560
19,950
19,390
112
19,502
448
-
2023
£
82,858
-
82,858
2023
£
1,140
111
1,251
2023
£
35,087
35,087
2023
£
2,467
7,699
10,166|
|---|---|---|---|
9
## Headingley Pre School
## Notes to the accounts continued
## for the year ended 31 August 2024
## **8 Related party transactions continued**
## **Reason for remuneration**
The constitution permits paid members of pre-school staff to be elected to the committee as trustees.
## **Legal authority for the payment**
The legal authority for the payment is via a provision within the charity's governing document.
## **Remuneration and benefits received by key management personnel**
The total employee benefits received by key management personnel were £60,631 (previous year: £57,424).
|**9 Operating leases**
Within one year
In the second to fifth years inclusive
Over five years from the balance sheet date
Expected future minimum lease payments over the remaining life of the
lease, analysed into the period in which the commitment falls due:|2024
£
295
-
-
295|2023
£
708
295
-
1,003|
|---|---|---|
10
## Headingley Pre School
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 August 2024
|2024
2023
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants
195,841
141,739
Fees
36,339
33,169
Other income
352
237
**Total income**
232,532
175,145
**Expenditure**
Salaries and NIC
152,662
123,067
Payroll charges
1,816
1,577
Staff training
448
943
Other staff costs
726
141
Rent and room hire
11,934
11,845
Insurance
848
810
Utilities and phone
1,546
1,211
Repairs and refurbishment
1,587
4,611
Office costs
310
187
Photocopier and printing
1,566
1,301
Equipment and resources
5,101
9,070
Food and milk
3,244
2,805
Independent examination
1,140
1,140
Fees - other professional
104
50
Website and advertising
699
553
Bank charges
151
151
Depreciation
112
3,878
Other expenses
65
357
Trips and activities
31
744
**Total expenditure**
184,090
164,441
**Net income / (expenditure)**
48,442
10,704
**Fund balances brought forward**
81,607
70,903
**Fund balances carried forward**
130,049
81,607|2024
Restricted
funds
£
1,920
-
-
1,920
1,920
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1,920
-
-
-|2023
Restricted
funds
£
5,297
-
-
5,297
5,297
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
5,297
-
-
-|2024
Total
funds
£
197,761
36,339
352
234,452
154,582
1,816
448
726
11,934
848
1,546
1,587
310
1,566
5,101
3,244
1,140
104
699
151
112
65
31
186,010
48,442
81,607
130,049|2023
Total
funds
£
147,036
33,169
237
180,442
128,364
1,577
943
141
11,845
810
1,211
4,611
187
1,301
9,070
2,805
1,140
50
553
151
3,878
357
744
169,738
10,704
70,903
81,607|
|---|---|---|---|---|
11